A02 - PD BECS A02 - Fort McCoy -_JA for Sole Source FAR Part 13.501_20AUG2025_Redacted.pdf

CUI

Control Number: JA-25-B-0404

Page 1 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

Justification Review Document

For Other than Full and Open Competition - FAR Part 13.501

Program/Equipment: Army CONUS Enterprise Land Mobile Radio (LMR) Subsystem Modernization and Interoperability into Base Emergency Communications System (BECS) at Fort McCoy, Wisconsin (Ft. McCoy). The mission is to modernize and provide system. This modernization will include requirements to Engineer, Furnish, Install, Secure, and Test (EFIS&T) a turnkey LMR system comprised of BECS infrastructure, subscriber equipment, services, warranty, and licenses to ensure all necessary equipment is fully functional and integrated with existing ACE LMR system.

Authority: 41 United States Code (U.S.C.) 1901 as implemented by Federal Acquisition Regulation (FAR) Subpart 13.501(a), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

Amount: The total estimated value is $

Prepared by:

Contracting Officer:

Contract Specialist:

Technical Representative:

Page 2 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

CUI//SP-SSEL

Requirements Representative:

Reviews

I have reviewed this justification and find it adequate to support other than full and open competition.

Product Director

Legal Counsel

Page 3 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

Justification and Approval (J&A) for Other than Full and Open Competition - FAR Part 13.501

1. CONTRACTING ACTIVITY AND REQUIRING AGENCY:

Contracting Activity:

Army Contracting Command Aberdeen Proving Ground (ACC-APG) 6515 Integrity Ct, Bldg. 4130 Aberdeen, MD 21005

Requiring Agency:

Product Director Base Emergency Communications System (PD BECS)

ATTN: SFAE-CCC-BC

9351 Hall Road Building 1456 Fort Belvoir, VA 22060-5576

2. DESCRIPTION OF ACTION: Product Director Base Emergency Communications System (PD BECS) requests to award a new sole source Firm Fixed Price (FFP) Contract with Motorola Solutions, Inc. (MSI) to provide the required ACE LMR Ft.

McCoy Modernization effort. The requirement will consist of a twenty-four (24) month base period with no option years. The award is projected for August 2025 and will obligate FY25 Other Procurement, Army (OPA) dollars.

An Acquisition Plan is not required for this procurement because it does not meet the threshold at DFARS 207.103(d)(i)(B).

3. DESCRIPTION OF SUPPLIES/SERVICES: The PD BECS mission includes the acquisition, management, and delivery of non-tactical LMR systems used for public safety and base operations at United States Army Installations/Depots/Activities (I/D/As) worldwide. This procurement will modernize the current LMR system at Ft. McCoy with a stand-alone LMR system to be integrated with the ACE LMR system architecture.

The currently fielded LMR equipment is near end-of-life/end-of-service, and the legacy system must therefore be updated with current technology that improves interoperability and, ultimately, system performance. An LMR system consists of subscriber devices (portable, mobile and desktop radios) and system infrastructure (towers, repeaters, Page 4 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956 antennas, dispatch consoles, management terminals, logging recorders) that support those devices. These devices and systems are used by emergency first responder organizations, such as police, fire, and ambulance services, and other garrison organizations, such as the Directorate of Public Works, to support the emergency needs of Soldiers and civilians. A trunked LMR system allows sharing of radio frequency channels amongst a large user population which eliminates the need for a one-to-one communication between user groups and radio frequency channels.

Additionally, the vendor will be required to modernize the Ft. McCoy system so that it enables interoperability with the other four (4) Base Emergency Communications System (BECS) capabilities; Computer Aided Dispatch, Enterprise Mass Warning and Notification, Next Generation 911, and First Responder Broadband Network. The BECS Capability Development Document directs the modernization for an interoperable solution for Public Safety Communication systems currently used by I/D/As. Specific requirements include to EFIS&T a turnkey LMR system comprised of BECS infrastructure, subscriber equipment, services, warranty, and licenses to ensure all necessary equipment is fully functional and integrated with existing ACE LMR system.

Services include project management, systems engineering, site preparation, equipment installation and optimization, security implementation, acceptance testing, training, and maintenance support for the subsystems.

The LMR system cores in and of themselves cannot perform the functions identified above without the infrastructure equipment required to control, monitor, diagnose, and manage an onsite LMR system. As the proprietary Original Equipment Manufacturer (OEM) at Ft. McCoy, MSI is the only vendor available to modernize the current LMR system at Ft. McCoy without replacing the entire system or suspending services. This PD BECS effort along with MSI will support the acquisition of the LMR system as required for Ft. McCoy. The cybersecurity efforts to bring the system into the ACE LMR Authorization to Operate (ATO) boundary are considered proprietary. Lastly, Motorola develops and teaches the training unique to this specific procurement for LMR systems.

The current Army model for legacy LMR systems throughout CONUS/OCONUS is a standalone system implemented on a post/camp/station. The ACE LMR model provides enterprise-level LMR systems with redundancy throughout CONUS. One set of main system components (also known as the system core) is located at a prime core location designated for the specific system with a redundant core located at a backup location.

The system cores are the central management equipment of the LMR systems that diagnose and monitor system faults and performance, program infrastructure elements, Page 7 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

4. AUTHORITY CITED: Simplified Procedures for Certain Commercial Items, 41 United States Code (U.S.C.) 1901 as implemented by Federal Acquisition Regulation (FAR) Subpart 13.5 and FAR 13.501(a), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

5. REASON FOR AUTHORITY CITED: As provided in FAR 13.106-1(b)(2), for purchases exceeding the simplified acquisition threshold, the requirements at FAR 13.501(a) apply to sole-sourcing (including brand-name) acquisitions of commercial products and commercial services conducted pursuant to subpart 13.5.

(a) The Association of Public Safety Communications Officials Project 25 (APCO

P25 or P25) standards specify how the LMR equipment interfaces within an LMR system. Since the P25 standards only mandate interoperability at the interface level and control, manage, monitor, diagnose, program, or perform security functions on another provider for the Ft. McCoy site (MSI) can currently provide updated equipment, infrastructure, maintenance, and cybersecurity patching for its own proprietary system.

No other manufacturers, resellers, or system integrators can provide updated equipment, cybersecurity controls, and perform sustainment services over the system lifecycle. Current agreements do not provide the authority to resell the entire system, and the OEMs have indicated that such authority will not be provided for this effort.

Currently, replacing the legacy LMR system at Ft. McCoy is not cost effective and strains resources such as funding, schedule, compatibility, and labor. The program is not funded to support a complete lifecycle replacement of the legacy system and budget of and will significantly impact our ability to modernize effectively.

To execute a complete life cycle replacement of the legacy LMR system would entail replacing all LMR related equipment and infrastructure components, such as, but not limited to, Radio Frequency Combiners and Repeaters, Routers, Switches, Servers, Dispatch Console Workstations etc., thereby, increasing costs by approximately $2-3M over the current budget.

Page 8 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

The additional level of effort involved with the complete life cycle replacement of the legacy LMR system is a potential risk to schedule that would add 6-12 months to the schedule. Ultimately, a life cycle replacement would not allow the program a means to recoup these costs through competition because the effort would still be awarded to MSI due to proprietary software. MSI has limited resellers authorized to provide these services and is uniquely qualified to provide services due to the proprietary nature of the hardware and software. The LMR system directly supports emergency communications at Ft. McCoy and must remain operative at all times. As such, they are the only source capable of executing this requirement, and the only source with access to the proprietary software and information required to perform the LMR modernization at Ft.

McCoy.

Market research has demonstrated that no other manufacturers, resellers, or system integrators can provide the interoperability utilizing MSI Truck waveform technology that is required to perform sustainment services over the current system lifecycle without an entire new system. The only alternatives to entering into a sole source contract with MSI is to suspend operations when the LMR system becomes inoperative, or to replace the LMR system with a system of a different manufacturer. Neither alternative is feasible.

The LMR system directly supports emergency communications at Ft. McCoy and must remain operative at all times. This would require significant developmental efforts, and a full replacement is not economically viable.

The currently fielded LMR equipment is at end-of-life/end-of-service, and the legacy system must therefore be updated with current technology that improves interoperability

-10 years

The BECS Capability Development Document, signed 3 February 2023 by General James E. Rainey, USA Commanding, Army Futures Command directs the modernization for an interoperable solution for Public Safety Communication systems currently used by all Installations/Depots/Activities. Ft. McCoy is currently not connected to the Army CONUS Enterprise (ACE) LMR network which may negatively impact redundancy and response time of the ACE LMR system.

If the requested service is not provided by the proposed vendor, the installation will be noncompliant with Homeland Security Presidential Directive (HSPD) 5, Management of Domestic Incidents dated 28 February 2003, which directs the United

Page 9 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

States to manage domestic incidents by establishing a single, comprehensive incident management system. All force protection, public safety, installation management and homeland security activities on Ft. McCoy, and with local mutual aid agencies, will be at risk of no or extremely limited communications. Ft. McCoy customers and tenants will be at-risk and unable to expect proper levels of protection from police, fire, and emergency services as they will be required to switch to point to point radios, which limit communication in any emergency. Further, if there is a lapse in services, Ft. McCoy communications will be down, which is not just a safety concern, but also slows mission work and progress for all tenants that rely on the LMR for their daily means of communication. The LMR backbone system maintenance contract is necessary to maintain a fully functioning emergency radio network on Ft. McCoy. If these services are degraded there is a potential for significant loss of government property (due to fire and other disasters) and even the loss of life that could result from delayed emergency response.

Furthermore, without factory level support, repairs, security updates and software patches being performed, the LMR systems are at risk for potential cyber threats, vulnerabilities, and outages to user equipment and the LMR network. This in turn will reduce or disable the availability of LMR communications to all force protection, public safety, installation management and homeland security activities on Ft. McCoy. Mutual aid agreements with local Police and Fire agencies will cease without reliable LMR communications. If this action is not approved, Ft. McCoy customers and tenants will be at-risk and unable to expect needed levels of protection from police, fire, and emergency services. The local civilian population surrounding Ft. McCoy will also be at risk in the event of a testing mishap and a delayed response. The LMR system is the predominant public safety communication system at Ft. McCoy and is relied upon 24/7 by emergency personnel, law enforcement and others to minimize situational risks related to life, health, and safety issues. The LMR backbone system maintenance LMR- Ft. McCoy contract is necessary to maintain a fully functioning emergency radio network.

(b) Technical data packages, specifications, engineering descriptions, statements of work, or purchase descriptions suitable for full and open competition have not been developed at this time. Should future competition be pursued, these documents will be made available for solicitation at a specified date, in accordance with Army acquisition regulations and at the discretion of the Product Director.

Page 10 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

6. EFFORTS TO OBTAIN COMPETITION:

ACC-APG shall publicize the notice for this contract action as required by FAR 5.201.

This procurement is a sole-source action; therefore, competition will not be possible.

Small Business Participation will be effectuated via the Contracting approval of to award of the Contract.

subcontracting goal will be reviewed for compliance over the course of the period of performance of the Contract.

(a) The notices required by FAR 5.201 shall be or have been published. The

Government intends to post a combined synopsis/solicitation to sam.gov anticipated on or before 31 MAY.

(b) While the Prime contractor for this sole-source contract has established subcontractors and partners, the government has taken steps to expand the marketplace and has worked with the OEM in partnership to drive costs down through subcontractor competitive pricing.

7. ACTIONS TO INCREASE COMPETITION:

In order to increase effective competition in the future, the Government will continue state of industry capabilities will enable the Government to obtain information necessary to best influence its decisions and capitalize on commercial LMR systems. Additionally, any future Request for Proposal (RFP) will be posted in draft form well in advance of the solicitation to allow Industry the opportunity to view and comment on the future requirements. The Government will ensure any future RFP is clear, concise, and allows adequate time for proposal preparation and that any bids or proposals received shall be considered.

When the current systems reach their end-of-life, the Government intends to modernize the entire Army ACE LMR System simultaneously to allow for full and open competition.

PD BECS anticipates a subsequent modernization of the LMR subsystems based upon a seven-to-ten (7-10) year lifecycle.

8. MARKET RESEARCH:

Page 11 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

The Market Research Techniques used were:

Contacted knowledgeable Government and Industry contacts in LMR specific markets.

Contacted Contracting Officers, Contract Specialists, and Project Officers in other federal agencies and private industries (other users).

Contacted known sources of providers including those that could potentially have the corporate experience and capabilities to deliver

Reviewed market surveys prepared by commercial entities.

Conducted market surveys to obtain information from potential sources.

Queried Government databases (FPDS-NG, PPIRS, CPARS, GSA, FedBizOpps, SBA databases, e-Portals in Commerce (e-PIC), Contract Management in Research Tool in ASFI etc.) that provide relevant information on acquisitions.

Used Internet tools and performed web-based searches.

Reviewed results of recent market research on similar or identical requirements.

Obtained source lists of similar services from other contracting activities and other sources, such as ACC-Rock Island, Defense Information Systems Agency/Defense Information Technology Contracting Office (DISA/DITCO) and Association of Public Safety Communications Officials.

Reviewed catalogs and literature published by service providers.

Reviewed Federal Supply Schedule contracts and other Government contracts.

Conducted interchange meetings to involve potential Offerors early in the acquisition process.

Comprehensive Sources Sought was released by ACC-APG on July 24, 2024, and five (5) responses were received. The following table summarizes PD

Page 14 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956 systems accredited under the DoD and Army Cybersecurity policies and procedures.

Moreover, AR 25-2 also requires that LMR systems have a valid ATO or Interim ATO (IATO) before being connected to the Army network. MSI fully complies with AR 25-2, since the MSI LMR systems are currently accredited by the Army and have a valid ATO and IATO on the Army network.

Ongoing market research also indicates that while handheld radio supplier EF Johnson Technologies (EF Johnson) does, in fact, manufacturer P25 trunked LMR systems, EF requirements. Specifically, EF Johnson does not have an LMR system with any valid ATO/IATO. Since the current timeline for developing and accrediting an LMR system to meet cybersecurity requirements is estimated at 18 to 24 months, neither EF Johnson nor other similarly situated vendors will be able to meet the cybersecurity requirements requirement.

Based on current market research, it has been determined that due to proprietary aspects of the current LMR system procured from MSI for Ft. McCoy that only MSI is able to provide the LMR system modernization effort the Government requires.

9. LISTING OF INTERESTED SOURCES: The only sources that have expressed a written interest in this requirement are identified in the market research report and in section 8 above.

10. OTHER FACTS:

(a) Procurement History and Background:

Small Business Administration Washington Metropolitan Area District (SBA-WMADO) emailed a SBA release letter providing a new requirement determination for APG LMR removing the APG LMR work from 8(a) program on 31 January 2025. The SBA release letter applies to all LMR efforts.

The procurement of the Ft. McCoy LMR system modernization, which will integrate the current LMR system into the ACE LMR system, is a new requirement. Other departments within the Army procured their previous LMR solution without integration leveraging various best-in-class Governmentwide Acquisition Contracts and Indefinite Delivery Indefinite Quantity contract vehicles. This is a new contract to modernize Ft.

Page 15 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

LMR local subsystem.

The existing LMR infrastructure which includes MSI hardware, software, services, and training elements must be upgraded to be 100% compliant with DoDD 8510.01, Risk Management Framework for DoD Systems, July 2022. Compliance will be achieved at

-four (24) month Period of Performance.

The Government will continue to canvass the marketplace to identify any future contractors that can offer a suitable product suite as the technology landscape evolves.

Accordingly, ACC-APG will continuously refresh LMR market research and evaluate the use of other brands of equipment and their compatibilities with equipment currently in use as industry competitors emerge with innovative technologies. The Government will continue to evaluate potential use of other brands as part of the PD BECS ACE LMR system in use.

Below is a review of the procurement history from the inception of the Army LMR program. Army LMR contracts have been awarded to both full and open competition and sole source/8(a) sole source. Full and Open Competition was possible because there were at least two LMR manufacturers capable of meeting the Army LMR requirements, namely MSI and L3. However, at that time the LMR industry (and available technology) could not technically support a CONUS-wide enterprise LMR system model. With the technological advances over the last several years, the LMR industry has the capability to implement a CONUS-wide enterprise LMR system to support all Army users. However, only an OEM (MSI and L3) can provide the equipment, infrastructure, maintenance and cybersecurity patching required for the CONUS-wide system. If the ACE LMR modernization effort is not executed, public safety communication could be severely degraded and there is an unquantifiable risk of loss of life due to the unreliability of the legacy equipment. Resellers do not have the comprehensive capabilities required. This change in the fundamental OEM capabilities required provides the justification for limiting sources rather than promoting full and open competition. The following table lists the most recent Sole Source contracts awarded by PD BECS for LMR local site system upgrades and technology refresh.

Page 17 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

E-ELMR -

Romania/Bulgaria

(ROBU)

Local LMR System Refresh & Upgrades

W52P1J- 21-C-0005

Solutions71, LLC (outsourced/subcontracted to OEM)

Sole Source 8(a)

ANC

ACE LMR Fort Drum

Local LMR System

21-C-0028

Solutions71, LLC (outsourced/subcontracted to OEM)

Sole

ACE LMR

Letterkenny

Local LMR System

22-C-0011

Solutions71, LLC (outsourced/subcontracted to OEM)

Sole Source 8(a)

ANC

ACE LMR Fort Stewart

Local LMR System Refresh & Upgrades

W52P1J- 22-C-0014

Solutions71, LLC (outsourced/subcontracted to OEM)

Sole Source 8(a)

ANC

ACE LMR Fort Buchanan

Local LMR System Refresh & Upgrades

W52P1J- 22-C-0047

Solutions71, LLC (outsourced/subcontracted to OEM)

Sole

ACE LMR Tooele

Local LMR System Refresh & Upgrades

W519TC-

23-C-0038

Solutions71, LLC (outsourced/subcontracted to OEM)

Sole Source 8(a)

ANC

ACE LMR Fort Leavenworth

Local LMR System Refresh & Upgrades

W519TC-

23-C-0032

Solutions71, LLC (outsourced/subcontracted to OEM)

Sole Source 8(a)

ANC

ACE LMR Fort Campbell

Local LMR System Refresh & Upgrades

W519TC-

23-C-0033

Solutions71, LLC (outsourced/subcontracted to OEM)

Sole

Solutions71 is the 8(a) Alaska Native Corporation (ANC) who is the integrator partner that subcontract to the two LMR OEM vendors.

Page 21 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

EF Johnson Inc.

Small

LMR

Manufacturer

I-Systems

II-

Equipment

15 DOs

Booz Allen & Hamilton Large LMR Service (Consultant)

II-Tech Assist

6 DOs

(b) Other Facts:

All contracts awarded from September 2013, were awarded either under full and open competition or to a small business 8(a) Integrator. Full and Open Competition was determined appropriate since the market research revealed that there were two LMR manufacturers capable of meeting the Army LMR requirements: MSI and L3Harris. Both MSI and L3Harris are acceptable; however, each vendor will service their specific brand LMR Trunk System as prime maintenance contract holders. Each has developed their own software, and each is licensed to work exclusively on its own product. Ft. McCoy currently has a MSI branded LMR Trunk systems in use; therefore, MSI Corporation is the only one who can service the Ft. McCoy LMR System.

Previously, the Army implemented each post/camp/station as a stand-alone LMR system; however, the LMR industry could not technically support a CONUS-wide enterprise LMR system model as the technology did not yet exist. With the technological advances over the last several years, the LMR industry now has the capability to implement a CONUS-wide enterprise LMR system to support all Army users. Only an OEM (MSI or L3Harris) can provide the equipment, infrastructure, maintenance, and cybersecurity patching required for the modernization effort to a CONUS-wide system.

Resellers/Integrators do not have the comprehensive infrastructure management and technology integration capabilities required.

There are 288 Army I/D/As with LMR systems which are either a MSI or L3Harris system.

11. TECHNICAL CERTIFICATION:

I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Page 22 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

NAME: Christina Martin

TITLE/ORGANIZATION: Deputy Product Director Base Emergency Communications System (PD BECS)

12. REQUIREMENTS CERTIFICATION:

I certify that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

NAME: Christina Martin

TITLE/ORGANIZATION: Deputy Product Director Base Emergency Communications System (PD BECS)

Page 24 of 24 Pages

Controlled By: Product Director Base Emergency Communications System (PD BECS) CUI Category: PROCUREMENT AND ACQUISITION

Distribution/Dissemination Control: Acquisition Sensitive POC: Diane J. Yeazitzis, (571) 425-6956

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4)

Approval

Based on the foregoing justification, I hereby approve the procurement of the ACE LMR Ft. McCoy Modernization effort for a base period of 24-months estimated at

, on an Other than Full and Open competition basis pursuant to the authority of 41 U.S.C. 1901 as implemented by FAR 13.501, subject to availability of funds, and provided that the supplies and property herein described have otherwise been authorized for acquisition.