A02 MF715-24 Base Course redacted.pdf

SIMPLIFIED ACQUISITON PROCEDURES (SAP)

Justification for Brand Name and or Sole Source Acquisitions Over $3,500 but not Exceeding The Simplified Acquisition Threshold (SAT)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLE AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION, WHICH LIMTS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENTS REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE “ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE THE

CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

1. PURCHASE REQUEST OR REQUISITION NUMBER

W44W9M327101EX

2. PROJECT/TASK NUMBER 3. ESTIMATED AMOUNT

4. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE.

Sole Source: To the Dolese quarry in Hartshorne, Oklahoma for "ODOT "Type A base course/gravel for use in constructing and maintaining gravel roads on the installation.

5. UNIQUE CHARACTERISTIC THAT LIMIT AVIALIABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED. MOST RECENT MARKET RESEARCH CONDUCTED (INCLUDE DATES & DETAILS). IF MARKET RESEARCH WAS NOT

CONDUCTED, EXPLAIN.

The Base Course from Dolese quarry in Hartshorne, Oklahoma is the only Base Course in this area that will compact and will meet MCAAP specifications, other material from vendors such as Lattimore Materials in Stringtown Oklahoma has not met MCAAP's specifications. If the requested Base Course does not meet the ODOT Materials and Testing e-guide it will not compact correctly and will cause significant long term damage such as potting and erosion resulting in unsafe driving and passable surfaces disabling MCAAP from completing their mission in the most efficient manner.

6. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES. COMPATIBILITY WITH EXISTING SYSTEM, IF APPLICABLE, & NON-CONPATIBILITY COULD RESULT IN EXCESSIVE ADDITIONAL MANUFACTURING AND/OR

RESEARCH AND DEVELOPMENT COSTS.

The Base course MCAAP has received in previous solicitations from other local quarries does not compact or has not met MCAAP specifications.

7. EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN

COMMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

The IDIQ contract that MCAAP previously utilized has been terminated. This is an emergency purchase until future IDIQ contracts can be established.

8. PROVIDE A STATEMENT OF ACTIONS, IF ANY THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIER TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED. IF THIS IS A FOLLOW-ON ACTION TO A PREVIOUSLY COMPETED ACTION, SO STATE.

We should remove all barriers and sole source to Dolese quarry located in (Hartshorne, Oklahoma) as they have the knowledge, proven track record, and ability to provide MCAAP with the specified ODOT approved materials.

9A. OFFICE SYMBOL

PWP

9B. TELEPHONE NUMBER

9C. SIGNATURE OF DIVISION CHIEF OR HIGHER

9D. DATE

10/10/2023

10A. OFFICE SYMBOL 10B. TELEPHONE NUMBER 10C. SIGNATURE OF CONTRACTING OFFICER

10D. DATE

MCAAP FORM 715-24, February 2016 PREVIOUS EDITIONS ARE OBSOLETE