A02 IDEC Hotel SOW .pdf
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- Attached to
- Notice of Intent
- Solicitation number
- D-26-OE-0008
About this file
This is a Statement of Work for the 40th International Drug Enforcement Conference (IDEC) to be held in Buenos Aires, Argentina on August 18-20, 2026.
The contractor shall provide three primary tasks: (1) a sleeping room block of 400 rooms between August 17-21, 2026; (2) meeting space consisting of one plenary room accommodating 600-800 attendees in classroom style (or flexible 30% classroom/70% theater style) with 7-8 soundproof interpretation booths, PA system mixer space, and a medium to large stage, plus at least 10 breakout meeting rooms with varying configurations (classroom, theater, and cabaret setups) ranging from 10 to 111 attendees per room; and (3) comprehensive Audio Visual services including powered audio equipment, wireless microphones, projectors (14,000-14,900 lumens), HD switcher, PTZ cameras, confidence monitor, and staffing such as a tech director, audio engineer, video engineer, graphic operator, camera operator, and lighting engineer, with capability for live streaming via Wi-Fi. The contractor may provide in-house A/V or contract through an outside source agreeable to both parties.
The proposed performance period extends from August 17-21, 2026, with conference planning team members arriving and departing 1-3 days on each end. All contractor personnel must maintain integrity and trustworthiness; the DEA reserves the right to conduct background screening or full background investigations of employees and may require contractor staff to be escorted when entering rented spaces. The DEA also reserves the right to modify security requirements at any time. The Contracting Officer is Naomi S. Collier, Professional Services Unit, Office of Acquisition, DEA, reachable at Naomi.S.Collier@dea.gov or 571-776-3255.
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STATEMENT OF WORK
40th International Drug Enforcement Conference (IDEC)
SCOPE
On August 18-20, 2026, the Drug Enforcement Administration will hold its annual International
Drug Enforcement Conference (IDEC) in Buenos Aires, Argentina. This a DEA-led multilateral conference attended by senior drug law enforcement officials from various countries around the world to collaborate in our global fight to combat and to prevent transnational organized crime and related threats to U.S. national security. In addition to sufficient meeting space, there will be approximately 400 conference attendees that require lodging.
GENERAL INFORMATION
The contractor shall provide the following:
Task 1: Lodging
• The contractor shall provide a sleeping room block of 400 between August 17-21, 2025.
Task 2: Meeting Rooms
• IDEC requires 1 plenary; with at least 10 additional breakout meeting rooms where various presentations will be given to attendees each day.
Plenary
▪ The plenary requires enough seating for 600-800 attendees, preferably 100% classroom style, but can be flexible with 30% classroom and 70% theater style.
▪ 7-8 full-size soundproof interpretation booths located within a clear view of the stage.
▪ Space to accommodate PA system mixer station (approx. 10’ x 5’).
▪ Medium (20’ x 24’) to large (24’ x 32’) stage.
Breakout Meeting Rooms Agenda Item Set Up Attendees
Workshop Classroom/possible theater for all because of workshop numbers 52
Workshop Theater 54
Workshop Cabaret 42
Workshop Classroom/ Theater 111
Workshop Classroom/ Theater 86
Workshop Classroom 30
Workshop Classroom 41
DEA Secretariat Conference Table 10
Bilateral Mtgs Conference Table 10
Chemist U or what works for approximately 30 30-40
Task 3: Audio Visual
If the contractor can provide in-house A/V, the minimum requirements are listed below.
Otherwise, A/V services can be contracted through an outside source agreeable to both parties.
• Powered line with speakers and subwoofers
• Channel Audio Mixer
• 8 to 10 Wireless microphones
• Wireless Antenna System
• Slim-line Presidential Microphone
• 2 Projectors 14,000-14900L
• Fast fold front screen
• Speaker stage monitor
• Speaker stage
• 14K Lumen projector
• HD Switcher 12 channel
• PTZ Robo Camera
• PTZ Camera control
• Client provided laptop
• 46” Display Monitor (Confidence Monitor)
• Tech Director
• Audio Engineer
• Audio Technician
• V1-Video Engineer
• Graphic Operator
• Video Playback Operator
• Camera Operator
• Lighting Engineer
• Wi-Fi to support live stream
CONSIDERATIONS
The contractor must be aware and take into consideration the security parameters that accompany a law enforcement conference.
Security Requirements:
All contractor personnel supporting this procurement are expected to maintain a certain level of trust due to the nature of DEA’s mission. The Government expects the contractor will employ people of integrity and trustworthiness. To ensure this, DEA reserves the right to conduct background screening or a full background investigation of all employees if a need arises. While all services listed above are provided by the contractor, all contracting staff may require to be escorted if the need arises to enter rented spaces. DEA reserves the right to modify the security requirements at any time.
Proposed Performance Period
Most attendees will arrive on Monday, August 17th and depart on Friday August 21st, there will be many members of the conference planning team who will arrive and depart 1-3 days on each end.
CONTACT INFORMATION
Naomi S. Collier
Contracting Officer
Professional Services Unit (FAPS)
Office of Acquisition
Drug Enforcement Administration
Email: Naomi.S.Collier@dea.gov
Phone: 571-776-3255 mailto:Naomi.S.Collier@dea.gov
File details come from the government source that posted it. Updated .