A02 Final PWS Beach Maintenance.pdf

PERFORMANCE WORK STATEMENT

FOR

BEACH MAINTENANCE

AT

REND LAKE

2024 - 2029

Table of Contents

1. General Information

1.1 Mission pg 4

1.2 Background pg 4

1.3 Location pg 4

1.4 Recognized Holidays pg 4

1.5 Hours of Operation pg 5

1.6 Post Award Conference/Periodic Meetings pg 5

1.7 Blanket Purchase Agreement pg 5

1.8 Contracting Officer pg 6

1.9 Contracting Officer's Representative (COR) pg 6

1.10 Contractor pg 6

1.11 Quality Control pg 6

1.12 Quality Control Representative pg 7

1.13 Work Schedule pg 5

2. Description of Services pg 7

2.1 Removal of Litter and Debris pg 7

2.2 Removal of Vegetation pg 7

2.3 Tilling and Contouring of Sand pg 8

2.4 Infrastructure pg 8

3. Performance Requirement Summary pg 8

3.1 Quality Assurance pg 8

3.2 Performance Assessment pg 8

4. Government-Furnished Property, Material, Equipment, and Service pg 9

4.1 Keys pg 9

5. Contractor-Furnished Equipment, Personnel, and Materials pg 9

5.1 General pg 9

5.2 Personal Protective Equipment pg 9

5.3 Equipment pg 9

5.4 Vehicle pg 9

5.5 Personnel pg 10

5.6 Inspection pg 11

6. Additional Requirements pg 11

6.1 Access pg 11

6.2 Payment pg 11

6.3 Unusual Conditions pg 12

6.4 Environmental Protection pg 12

6.5 Responsibilities pg 13

6.6 Protection of Historical Properties pg 13

6.7 Safety Requirements and Reports pg 13

6.8 Lost and Found Items pg 16

6.9 References pg 16

6.10 Required Insurance pg 17

6.11 Security Requirements pg 17

6.10

7. Omissions pg 19

8. Appendices pg 20

BEACH MAINTENANCE

REND LAKE PROJECT

BLANKET PURCHASE AGREEMENT

1. General Information.

1.1 Mission. Rend Lake is a U.S. Army Corps of Engineers (USACE) Civil Works Water Resource Project developed for the purposes of Flood Risk Management, Recreation, Fish and Wildlife Conservation, Water Supply, and Area Redevelopment. This 40,000-acre public land and water resource hosts over one million visitors annually. Visitors come to the Rend Lake Project to engage in outdoor recreation opportunities such as camping, fishing, pleasure boating, swimming, hiking, and hunting.

1.2 Background. The contract area is located in heavily used recreational areas. The term “heavily used” will be construed as areas receiving frequent use by hikers, bicycle traffic, motor vehicles, campers, and day use activities.

Contractors are strongly encouraged to attend a pre-bid conference and inspection of all areas. The Rend Lake Project offers a wide variety of facilities including swimming beaches, boat ramps, campgrounds, walking and biking trails, picnic areas, and other day use facilities.

1.3 Location. Rend Lake is located in Central Southern Illinois, approximately 4 miles north-west of Benton, Illinois, and 20 miles south of Mount Vernon, Illinois. The primary transportation service corridors are Interstate 57 and Illinois state highway 154. Communities that surround the lake include Benton, Sesser, Whittington, Ina, and Waltonville. Rend Lake experiences four distinct seasons and receives an average of 43 inches of precipitation annually, with an average high temperature of 90 degrees in the month of July, and an average low of 21 degrees in the month of January.

1.4 Recognized Holidays. The following 11 Holidays are recognized by the Government:

New Year’s Day Labor Day Birthday of Martin Luther King Jr.

Columbus Day

Washington’s Birthday Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day

Christmas Day

Independence Day

When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday will be observed as a legal holiday.

1.5 Hours of Operation. The Rend Lake Project Office hours are 7:30 AM to 4:00 PM. The beaches are open 8 AM to sunset.

1.6 Post Award Conference/Periodic Meetings. The contractor must attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR subpart 42.5. The Contracting Officer, Contracting Officer's Representative, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor’s performance. At these meetings the Government will apprise the contractor of how the Government view the contractor’s performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action must be taken to resolve outstanding issues. These meetings will be at no cost to the Government.

1.7 Blanket Purchase Agreement. A Blanket Purchase Agreement, or BPA, is a simplified method of filling anticipated repetitive needs for supplies or services with qualified sources. BPAs are designed to reduce administrative costs in accomplishing small purchases by eliminating the need for issuing individual purchase documents. The Government can use BPAs when a basic requirement is needed over and over but is uncertain of when and how many of the items will be required.

1.7.1 Withdrawal of Agreement. A BPA is an agreement between the Government and a contractor which sets the stage for the government to buy something quickly. BPAs are agreements, not contracts. Either side may opt out of the BPA at any time by giving at least a 30-day notice in writing. All conditions of sale are negotiated when the BPA Call is made.

1.7.2 BPA Calls. BPA Calls are made when it is determined a service or supply is required. The Contracting Officer will place the call to the Contractor to request pricing for delivery of those items.

1.7.3 Extent of Obligation. The Government is obligated only to the extent of authorized calls placed against this Blanket Purchase Agreement (BPA) and must not be liable in any manner in the event no calls are made. This agreement must be reviewed, at a minimum, annually before the anniversary of its effective date, and revised to conform to all requirements of statutes, Executive Orders, and the FAR and Supplements. This revision must be evidenced by the agreement modifying the BPA or by the issuance of a superseding BPA. The issuance of individual calls under this BPA will be made under the authority of FAR 13.303 Blanket Purchase Agreement.

1.7.4 Purchase Limitation. The dollar limit for each Call must not exceed $25,000. The dollar limit for the entire term of this BPA will be $150,000.

1.7.5 Authorized Purchasers. Only the authorized purchasers as described in this paragraph can purchase under this BPA. Only a Purchasing Agent and/or a Contract Specialist from the U.S. Army Corp of Engineers – St. Louis District, Contracting Office is authorized to make purchases against the Blanket Purchase Agreement.

1.8 Contracting Officer. The term "Contracting Officer" (KO) means the person executing this agreement on behalf of the Government, and any other officer or civilian employee who is properly designated Contracting Officer; and the term includes, except as otherwise provided in this Agreement, the authorized Representative of a Contracting Officer (COR) acting within the limits of their authority. The Contracting Officer will appoint a primary and alternate representative for management of the day-to-day activities of the agreement. The identity, title, and authority of this representative will be provided in writing to the Contractor after agreement award.

1.9 Contracting Officer’s Representative (COR). The COR is not authorized to change any of the terms and conditions of the resulting agreement. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is not authorized to obligate the Government. The COR is not authorized to request new or additional work. The COR’s functions are as follows:

Performs inspections, Maintains written and oral communications, Monitors contractor’s performance, and

Notifies the Contract Officer and Contractor of any deficiencies.

1.10 Contractor. The term “Contractor” means the individual(s) or company to whom the BPA is awarded.

1.11 Quality Control. The contractor must provide a written description of the quality control system to include identification of the commercial practices and procedures to be used. The contractor must develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. The contractor must submit the plan no later than the post-award conference. The plan must specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

1.12 Quality Control Representative. The contractor must provide a Quality Control Representative who is responsible for the performance of the work detailed within this agreement. The Quality Control Representative must have full authority to act for the Contractor on all BPA agreement matters relating to daily operation of this agreement. This individual must be available during normal Government operating hours. This person must be identified in writing at the Post Award meeting prior to work beginning. Any changes regarding this person must be identified in writing and submitted to the COR or KO within 3 calendar days of the change.

1.13 Work Schedule. A schedule identifying workdays and hours of operation will be included in each call issued under this Agreement. In general, it is anticipated that beach maintenance will be scheduled to be performed on a weekly or every-other-week basis, between 0600 and 1200. Work may be scheduled to be performed on Federal Holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The work schedule identified in each call will include the timeframe during which the contractor will be required to perform beach maintenance to avoid conflicts with beach users during hours of heavy visitation. See Appendix E for a sample work schedule.

2. Description of Services. The Contractor will provide all personnel, supervision, materials, tools, and equipment necessary to perform beach maintenance removal at Rend Lake beaches, as identified in the BPA Call. The individual call may include one, two, or all three beaches at Rend Lake, which are South Sandusky, Dale Miller, and North Marcum Beaches. Beach maintenance includes the removal of litter and debris, removal of vegetation, and tilling and contouring of sand. The contractor must assure that all work is accomplished in accordance with agreement requirements. All work must be performed to the satisfaction of the Contracting Officer (KO) or Contracting Officer’s Representative (COR).

2.1 Removal of Litter and Debris. The Contractor will remove all litter and debris from the sand areas of the beaches as identified in Appendix B prior to tilling and contouring. The Contractor will place the litter and debris collected in the trash dumpster located at the beach or at a location identified and approved by the COR.

2.2 Removal of Vegetation. The Contractor will uproot and remove all vegetation from the sand areas of the beaches as identified in Appendix B.

The Contractor will use a rototiller, hand removal, or other means as approved by the COR to uproot and remove the vegetation. The use of herbicides will not be approved. The Contractor will place the vegetation in the trash dumpster located at the beach or at a location identified and approved by the COR.

2.3 Tilling and Contouring of Sand. The contractor will till the sand in the sand areas of the beaches as identified in Appendix B to a depth no less than 3 inches and no more than 6 inches. The contractor will shape and contour the sand to provide a uniform sand depth and smooth surface when complete. The contractor will move sand to assure that there are no voids, mounds, or drop-offs between the sand surface and sidewalks, accessible walkways, lifesaving stations, signage, or any other infrastructure within or adjacent to the sand area. The Contractor will remove any sand deposited on sidewalks, accessible walkways, or other surfaces within or adjacent to the sand area.

2.4 Infrastructure. The Contractor will avoid damaging or moving buoys, cables, anchors, volleyball nets, posts, lifesaving stations, signage, or other infrastructure located within or adjacent to the work area. The contractor is responsible for replacement, repair, or realignment of damaged or moved infrastructure to the satisfaction of the COR.

3. Performance Requirement Summary (PRS). The agreement service requirements are summarized in performance objectives that relate directly to those requirements. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The PRS and the contractor’s Quality Control Plan provide information in the agreement requirements, the expected level of contractor performance and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. See Technical Exhibit A.

3.1 Quality Assurance. The Government will inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this agreement. The Contracting Officer (KO) or Contracting Officer’s Representative (COR) will inspect by validating actual work performance, physically checking an attribute of the completed task, or otherwise inspecting the task or its result to determine whether performance meets the standards contained in this PWS. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer a DD Form 2772, Contract Discrepancy Report (CDR), for issuance to the Contractor. The Contractor must respond to the CDR in accordance with instructions provided and return it to the Contracting Officer within 5 calendar days of receipt.

3.2 Performance Assessment. Agreement performance will be assessed through inspection by the COR of all processes outlined in the PRS. Any unsatisfactory inspection (defect) result will be recorded, and the contractor must take action to correct the deficiency after notification by the KO or COR. Failing to meet the performance threshold as outlined in the PRS for any of these performance objectives will result in a warning or letter of concern from the KO. Failing to meet the performance threshold as outlined in the PRS of these performance objectives during the agreement period will constitute an immediate evaluation meeting with the

Contracting Officer, Contracting Officer's Representative, and other Government personnel, as appropriate.

4. Government-Furnished Property, Material, Equipment, and Service

4.1 Keys. The Contractor will be issued keys to access the pertinent recreation area gates. The Contractor will be responsible to ensure the security of the keys. Government issued keys must not be duplicated. At the Government’s discretion, the Contractor may be held responsible for the Government's cost of re-keying the affected locks and purchase of replacement keys if the issued keys are lost.

5. Contractor-Furnished Equipment, Personnel, and Materials

5.1 General. All contractor furnished equipment and materials used in the performance of the agreement must be of suitable size and type for the intended use. The contractor must furnish capable and competent personnel associated with the performance of this contract. The contractor must furnish and maintain all equipment, materials, and supplies suitable to satisfactorily perform the requirements of this agreement.

5.2 Personal Protective Equipment. The contractor is responsible for providing all appropriate personal protective equipment in accordance with EM 385-1-1, USACE Safety and Health Requirements Manual, during the performance of this agreement.

5.3 Equipment. The contractor must provide all equipment necessary to perform all services under this agreement. The equipment must be in accordance with EM-385-1-1, USACE Safety and Health Requirements Manual. The contractor must keep all equipment clean and in safe operating condition.

5.3.1 All contractor’s equipment must be removed from Government property at the end of each working day unless otherwise approved by the KO or COR.

5.4 Vehicle. All vehicles utilized under this agreement must be presentable, serviceable, must meet all safety requirements set forth in EM 385-1-1, USACE Safety and Health Requirements Manual, and must comply with all applicable state and federal motor vehicle regulations. All systems and body panels that were installed at the time of manufacturing, i.e., fenders, brakes on all wheels, speedometers, gas gauges, complete exhaust systems, etc., must be in good working condition with no malfunctioning parts. Any vehicle utilized under this agreement that is found deficient will be removed from project lands.

5.4.1 Identification of Contractor Vehicles. All Contractor vehicles must be identified with the company name or logo, type of business, address, and phone number conspicuously displayed on both sides. Professionally done hand lettering, magnetic signs, or pressure sensitive decals with 2" or larger lettering may be used to comply with this specification. See Appendix C. The signs will be subject to the approval of the COR and will be provided for review within thirty calendar days of BPA agreement award.

5.5 Personnel. The Contractor must provide an adequate number of fully qualified personnel to perform the specified services properly and efficiently within the time limits specified. If the Contractor is unable to accomplish work in accordance with the requirements of this agreement within the times specified, the Contractor must immediately obtain additional personnel as necessary to fulfill the requirements of this agreement. The Contractor must always have one (1) Contractor Quality Control Representative (See Section 1.9.) on site when contractual work is being performed.

5.5.1 The contractor must provide the KO and COR with a list of employee names or alternates to be employed in the performance of the contract 10 days after award. The Contractor must notify the COR with any additions or deletions to the list of employees immediately.

5.5.2 Employees of the contractor assigned for performance of this contract must be capable employees with sufficient experience and training to assure compliance with the agreement requirements.

The employees will be required by the Contractor to maintain a clean and neat appearance. Contractor personnel must not consume, nor be under the influence of alcoholic beverages, or illegal drugs.

5.5.3 Contractors and all employees must exercise tact, diplomacy, and courtesy when interacting with or visible to visitors. All Contractors will be subject to all current regulations concerning the public use of lands and waters of the project except those that are specifically waived under this agreement. All motor vehicles used by the Contractors must be properly licensed and operated in accordance with existing rules, regulations, and state and local laws.

Contractors must not possess or use firearms or any item that can be used as a weapon in the performance of this agreement. The COR or KO may require the contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agents. Such removal from the job site or dismissal from the premises will not relieve the contractor of the requirement to provide sufficient personnel to perform the services as required by the PWS.

5.5.4 All contract personnel are required to be identifiable as employees of the contractor to avoid creating an impression in the minds of members of the public that they are Government officials. This may be accomplished by wearing clothing bearing the name of the company or by wearing clearly written and visible nametags which contain the company name and employee name.

5.6 Inspection. The Government reserves the right to inspect all equipment, materials, and supplies prior to commencement of work on this agreement and during this agreement. The Contractor must inspect all equipment and materials to be made available prior to commencement of any work.

Contractor-furnished equipment must be inspected daily by the Contractor and maintained in a safe and good working condition. Any equipment or materials found to be unsafe or not in conformity with the agreement specifications will not be used.

6. Additional Requirements

6.1 Access. The Contractor will be responsible for access to, into, and through all locations. Access to locations may or may not be through locked barricades and gates. The Contractor must use approved routes as designated by the Contracting Officer or Contracting Officer Representative. The contractor must lock all Government gates or barricades when entering and leaving a closed area. All gates that are to be left open during or after a service must be locked in the open position.

The Contractor will be required to operate in wet ground conditions and during inclement weather.

6.2 Payment. Payments will be made in accordance with the BPA Call bid schedule, or as otherwise specified herein. Separate payment will not be made for costs for transportation, making copies of forms, preparing reconciling shifts and deposits, or transporting required submittals to the Project Office. All costs associated with transportation, Contractor-provided supplies, and surveillance must be included as part of the Contractor’s unit price. The Contractor must submit an invoice to the Project Office for the work completed during the billing period. Payment will be made in accordance with agreement provisions and the Prompt Payment Act. Each invoice must be mailed or e-mailed to the COR, given to the Contracting Officer or COR, or hand delivered to the Project Office and must contain the following information:

Contractor’s name and address as it appears in Block 17a of Standard Form 1449

Contractor's Tax Identification Number

BPA number

Call Number

Item Number

Agreement Description of Services, Contractor Hours Worked (used for ‘Contractor Man Hour Accident Exposure Report’ only)

Agreement Unit Price

Extended Total

6.3 Unusual Conditions. The Contractor must inform the Government of any unusual conditions observed such as dumping, vandalism, and/or suspicious behavior, etc.

6.4 Environmental Protection.

6.4.1 Protection of the Environment. The contractor must take actions for the prevention of environmental pollution during and as the result of operations under this agreement. For the purpose of this specification, environmental pollution is defined as the presence of chemicals physical or biological elements, or other agents, which adversely affect human health or welfare; unfavorably alter ecological balances; affect other species or degrade the utility of the environment for aesthetic and recreational purposes. The control of environmental pollution requires consideration of air, water, and land; and involves noise, solid waste, management of radiant energy, and radioactive materials, as well as other pollutants. The Contractor must comply with Federal, State, and local laws, regulations, and standards regarding environmental protection. All environmental protection matters must be coordinated with the KO or COR.

6.4.2 Protection of Land Resources. The work areas on which the work is to be performed under this agreement and the land resources adjacent thereto must be preserved in their present condition. Damage caused as a result of the Contractor's operations will be repaired by the Contractor at no additional cost to the Government.

6.4.3 Protection of Water Resources. Lakes, ditches, river, canals, waterways, or reservoirs must not be polluted with waste materials, fuels, oils, bitumen, calcium chloride, insecticides, pesticides, or other similar materials harmful to fish, shellfish, or wildlife or materials.

6.4.4 Use of Bio-Based and Recovered Products. The United States Department of Agriculture (USDA) designates certain biobased products for federal procurement and specifies minimum biobased content levels for those products. Any designated product that is being offered or supplied under this agreement must meet USDA BioPreferred’s minimum biobased content level. Visit the BioPreferred web site for the complete list of designated products and the associated minimum biobased content level requirements.

The Contractor must utilize products and material made from bio-based & recovered materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials must be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative (COR).

6.5 Responsibilities. The Contractor will be responsible for all damages to persons or property that occur as a result of their fault or negligence; must take proper safety and health precautions to protect the work, the workers, the public and all materials delivered, and work performed until completion and acceptance of the agreement. The Contractor may be inspected by the Contracting Officer's Representative, or by other Federal, State, and local officials without notice. Access for inspection must be granted by the Contractor upon request.

6.6 Protection of Historical Properties. The Contractor must take necessary precautions to protect and preserve all historical properties within the work areas. The Contractor will be notified of any known historical sites prior to commencing work in any area and must not disrupt or in any way impact preservation of these sites. Should the Contractor discover any item of apparent historical value outside a known historical site, the Contractor must leave the area undisturbed and immediately notify the Contracting Officer or his authorized representative.

6.7 Safety Requirements and Reports. This agreement requires the Contractor to comply with EM 385-1-1 (e.g., contracts that include the Accident Prevention clause at FAR 52.235-13 and/or other safety provisions). EM 385-1-1 and its changes are available at www.usace.army.mil (at the HQ homepage, select Missions and Safety and Occupational Health). The Contractor must be responsible for complying with the current edition and all changes posted on the web as of the effective date of this solicitation. The Government may inspect all equipment and materials. Any equipment or material found not in conformity with the requirements of this agreement must be removed from Government property immediately.

6.7.1 Accident Prevention Plan (APP). The contractor must use a qualified person to prepare the written site-specific APP. Prepare the APP in accordance with the format and requirements of USACE EM-385-1-1 and as supplemented herein. The contract will address each of the elements/sub-elements in the outline contained in USACE EM 385-1-1, Appendix A, Minimum Basic Outline of Accident Prevention Plans. Specific requirements for some of the APP elements are described below. The APP must be job-specific and address any unusual or unique aspects of the project or activity for which it is written. The APP must interface with the Contractor’s overall safety and health program. Any portions of the Contractor’s overall safety and health program referenced in the APP must be included in the applicable APP element and made site-specific. The Government considers the Prime Contractor to be the “controlling authority” for all work site safety and health of the subcontractors.

Contractors are responsible for informing the subcontractors of the safety provisions under the terms of the agreement and the penalties for noncompliance, coordinating the work to prevent one craft from interfering with or creating hazardous working conditions for other crafts, and inspecting subcontractor operations to ensure that accident prevention responsibilities are being carried out. The APP must be signed by the person and firm (senior person) preparing the APP and the Contractor.

6.7.1.1 APP Submission. The Contractor will submit the

APP to the COR for acceptance following award and prior to the post award conference for acceptance. Work cannot proceed without an accepted APP.

6.7.1.2 APP Enforcement. Once accepted by the COR, the

APP and attachments will be enforced as part of the agreement. Disregarding the provisions of this agreement or the accepted APP will be cause for stopping of work, at the discretion of the COR, until the matter has been rectified.

Where situations that involve concerns for safety and/or security, any person may stop work.

6.7.1.3 APP New Hazard Notification. Once working begins, changes to the accepted APP must be made with the knowledge and concurrence of the COR, project superintendent, and quality control manager. Should any hazard become evident, stop work in the area, secure the area, and develop a plan to remove the hazard. In the interim, all necessary action must be taken to restore and maintain safe working conditions to safeguard onsite personnel, visitors, the public, and the environment.

6.7.1.4 APP Review/Update. Copies of the accepted plan

will be maintained at the Rend Lake Project Office. The APP must be continuously reviewed and amended, as necessary, throughout the life of the agreement. Unusual or high-hazard activities not identified in the original APP must be incorporated in the plan as they are discovered.

6.7.2 Activity Hazard Analysis (AHA). The Activity Hazard Analysis (AHA) format must be in accordance with USACE EM 385-1-1.

Submit the AHA to the COR for review following award and prior to the post award conference. Format subsequent AHAs as amendments to the APP. The analysis must be used during daily inspections to ensure the implementation and effectiveness of the activity’s safety and health controls. Ensure you AHA’s contain information for PPE worn for COVID related virus.

6.7.2.1 AHA Review. The AHA list will be reviewed

periodically and updated as necessary when procedures, scheduling, or hazards change.

6.7.2.2 AHA Development. The activity hazard analysis

must be developed for activities being performed. The AHAs will be developed by the contractor, supplier, or subcontractor and provided to the prime contractor for submittal to the COR.

6.7.3 Emergency Medical Treatment. Contractor will arrange for their own emergency medical treatment. Government has no responsibility to provide emergency medical treatment.

6.7.4 Reports

6.7.4.1 Accident Reports. For recordable injuries and

illnesses, and property damage accidents resulting in at least $2,000 in damages, the Prime Contractor must conduct an accident investigation to establish the root cause(s) of the accident, complete USACE Accident Report Form 3394 and provide the report to the COR with two (2) calendar days of the accident. The COR will provide copies of any required special forms.

6.7.4.2 Accident Notification. The Contractor must notify

the COR as soon as practicable, but not later than four (4) hours, after any accident meeting the definition of Recordable Injuries or Illnesses or High Visibility Accidents, or property damage equal to or greater than $2,000. The contractor must preserve the conditions and evidence on the accident site until the Government investigation team arrives on-site and Government investigation is conducted.

Accident Notification must include:

Contractor Name

Agreement Title

Type of Agreement

Name of activity, installation or location where accident occurred

Date and time of accident

Names of personnel injured

Extent of property damage, if any

Extent of injury, if known

Brief description of accident to include type of equipment and Personnel Protective Equipment (PPE) used

6.8 Lost and Found Items. Contractor must report to the COR or QA all information concerning either lost or found property. Found property must be safeguarded by the Contractor and promptly turned in to an authorized Corps employee.

6.9 References. The contractor must perform all work in accordance with applicable publications. The include but are not limited to:

MANUFACTURER’S RECOMMENDATIONS:

-For equipment and materials used by the contractor

-Operating/Maintenance Manuals

INDUSTRIAL STANDARDS AND CODES (LATEST EDITIONS):

-American National Standards Institute

-EM 385 1-1, General Safety and Health Manual of the U.S. Army Corps of Engineers

- OSHA Safety Standards

-National Fire Protection Association (NFPA) NFPA 10(2010) Portable Fire Extinguishers

6.10 Required Insurance. In accordance with the FAR Clause 52.228-5 titled “Insurance-Work on a Government Installation” the contractor must obtain and maintain during the period of performance under this agreement the following kinds and minimum amounts of insurance*:

Workmen’s Compensation……….Coverage complying with applicable Sate statute**

Employer’s Liability ……………….Minimum $100,000

General Liability……………………Minimum $500,000 per occurrence

Automobile Liability ………………Minimum $200,000 per person $500,000 per occurrence $20,000 property per occurrence

6.11 Security Requirements. The contractor and, as applicable, subcontractor must not employ persons for work on this agreement if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the Project, nor will the contractor or subcontractor employ persons under this agreement who have an outstanding criminal warrant. A Government escort is required when contractor or subcontractor personnel are working within controlled or restricted areas. Contractors must ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The contractor will not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause will excuse the contractor from proceeding with the agreement as required.

6.11.1 General Security Requirements and Guidance. The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters must be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel must complete initial training within 30 days of award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor must provide written documentation (e.g., email or memorandum) to the Government representative. The documentation must include the names of contract personnel trained and which training they completed; the Contractor must maintain training records as part of their agreement files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel must comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor must ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

6.11.2 Physical Security and Access Control Requirements. All contract personnel requiring physical access to a federal installation or facility must comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US must be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel must comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities must coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property must comply with key and lock control procedures of the RA.

6.11.3 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). All contract personnel will receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

6.11.4 Pre-screen Candidates Using E-Verify Program. Contractors must comply with the requirements set forth in FAR clause 52.222- 54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates must be provided to the COR no later than three business days after the initial agreement award. When BPA agreements are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official agreement file.

7. Omissions. This agreement may duplicate or not cover all specified activities, steps and/or procedures required to accomplish agreement work. In case of omission, the normal industry standards, practices, specifications and/or guides will prevail. In no instance will an omission be a reason to perform inferior work, produce a less than acceptable product or service, or refuse to perform an intended activity.

8. Appendices

Appendix A – Sample Bid Schedule

Appendix B – Beach Maps

Appendix C – Vehicle Signs

Appendix D – Deliverable Schedule

Appendix E - Sample Work Schedule

Technical Exhibit A: Performance Requirement Summary (PRS)