A02.11_PWS Unitech Master BPA_Rev2_1March21.pdf

Coastal and Hydraulics Lab Unitech, CHL Research Network Copier (Repair and Maintenance)

Performance Work Statement Unitech Master BPA

1.0 BACKGROUND

The Coastal Hydraulics Laboratory (CHL) of the Engineer Research and Development Center (ERDC) executes a wide array of R&D work in areas of navigation and flood and storm prevention for the USACE. CHL has a need to maintain its fleet of aging copiers that exist on the Research Network (RN). We have four network copiers. The oldest two were purchased on 31 May 2006; and the two newer ones were purchased in May 2015. These copiers are vital to our research mission and are critical for uses of the RN, thus it is essential that they remain in good repair. All our copiers were purchased from Unitech Vicksburg and have always been maintained by the same vendor.

2.0 TASKS

The Contractor shall provide the repair and maintenance of CHL’s 4 network Canon copiers.

2.1 CHL Canon Copiers are:

Two (2) Canon IR5870 (color/black)

Two (2) Canon C7260G (color/black)

2.2 We require maintenance and repair coverall on all copiers as follows:

IR5870

o 11,000 black images per month included o 500 color images per month included o Coverage on all parts and labor including any travel costs associated with technician o Coverage on drum and toner

C7260G o 11,000 images per month included o 1,000 color images o Coverage on all parts and labor including any travel costs associated with technician o Coverage on drum and toner

2.3 CHL provides meter readings monthly to the vendor from all our copiers, so the vendor can determine usage. From these readings, the vendor will know when a copier will need periodic maintenance and when a unit will likely need toner. The vendor shall also be available to repair these devices as needed and always be responsive to calls for assistance. CHL will notify the vendor when a copier is malfunctioning, and the vendor shall send a technician to the laboratory to repair the copier. There is little interaction between the technician and CHL staff short of questions concerning when the copier will be functional again.

2.4 Repairs and maintenance contract will be renewed on an annual basis via BPA Call. Invoices will be expected monthly and will be paid in arrears.

Period of performance: Master BPA 26 June 2021 - 25 June 2026

Place of performance: ERDC, CHL, 3909 Halls Ferry Road, Vicksburg, MS

3.0 QUALITY CONTROL

The Contractor shall submit a Quality Control Plan demonstrating ability to assure that requirements of the contract are met across the functional requirements outlined in this PWS.

4.0 SECURITY REQUIREMENTS

All contractor and all associated sub‐contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office.

Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

1a. For contractors requiring Common Access Card (CAC). Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05 and Homeland Security Presidential Directive-12 (HSPD-12). The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

1b. For contractors who do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors’ employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

2. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

3. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

4. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

(*When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.)