A02_DEA Security Scope of Work - Wilmington RO DE - IDS Replacement Project - rev2.1.pdf

DEA STATEMENT

OF WORK –

Intrusion Detection System Replacement Project 23 Southgate Blvd., Ste 105 New Castle, DE 19720

General Requirements, This summary applies to the procurement, installation, training and implementation of an integrated security management system for the site described. specifications and system components.

DEA SECURITY SYSTEM

SECTION I ‐ GENERAL REQUIREMENTS

1.01 Summary of Work

DEA Office of Security Programs will review all vendor contract proposals for technical accuracy, completeness, and suitability, and will make the final determination of selected security vendor based on the most technically capable and lowest acceptable bid. This summary applies to the procurement, installation, training and implementation of an integrated security management system for the site described. The contractor shall furnish a complete system including all labor, materials and equipment for a complete and functional integrated security system. Use of subcontractors and/or other vendors to install and maintain any or all of the security system(s) (other than cabling, conduit, and power) must be approved in advance by DEA Headquarters, Physical Security Section. GSA or open market pricing shall be used, whichever is more advantageous to DEA.

1.02 Systems, warranties and maintenance

The work included as specified herein and as shown on the contract drawings consists of, but is not limited to, the following:

a. Access Control System (ACS)

b. Closed Circuit Television System (CCTV)

c. Intrusion Detection System (IDS)

d. Warranty coverage

e. Systems tracking

f. Submittals and shop drawings

g. Maintenance and service support

1.03 Preexisting conditions

The contractor shall visit the site, check all existing conditions and be satisfied with the conditions under which the work is to be performed before submitting the project bid. No allowances shall be made for any extra expense due to the contractor’s failure or neglect to discover prior conditions affecting the work, to include hardware and labor necessary to complete the work.

1.04 Points of Contact

ISPS Unit Chief, Ioannis Papadogiannis, Ioannis.p.papadogiannis@dea.gov, (571) 550-6343

ISPS Physical Security Specialist, Robert Follin, Robert.L.Follin@dea.gov, (202) 369-1393

Philadelphia DSO, Andre Peters, Andre.l.peters@dea.gov, (215) 821-0727

1.05 Location of Work

DEA Wilmington Resident Office, Southgate Industrial Center, 23 Southgate Blvd, STE 105., New Castle, DE 19720

1.06 Equipment

All equipment provided must be fully compliant with NDAA H.R. 5115 also known as the John S. McCain National Defense Authorization Act, as well as, Trade Agreements Act (TAA) FAR 52.255-5. TAA compliance applies to all equipment provided for the project, not solely products listed on the GSA Schedule Contract.

Substitution of equipment after bid approval will occur only when there is a significant advantage to the client agency, created by an overall upgrading of a component(s) by a manufacturer or an operational advantage created by a change in the state of the art of the equipment to be supplied. In the event the above occurs, the contractor shall make the DEA representatives aware of the new equipment and shall provide DEA the new information. At the DEA’s discretion, the option to accept or reject the substitution will then be exercised.

mailto:Ioannis.p.papadogiannis@dea.gov mailto:Robert.L.Follin@dea.gov mailto:Andre.l.peters@dea.gov

1.07 Coordination

A. Project coordination. Contractor shall coordinate all project activities with their assigned GSA project representative for all new construction builds. For ISPS funded projects, contractor shall coordinate with their assigned ISPS security representative.

B. Job site administration. Contractor shall provide an onsite project manager who shall maintain coordination with the DEA and completely inform the DEA representative of project status on a weekly basis or as agreed.

C. Other trade coordination. Contractor shall closely coordinate all work with other trades. It is the contractor’s responsibility to understand the scope of work of all other trades that affect the Security System to ensure that all power, cabling, networking, raceway, backboards, pull-strings, hardware, patching, painting and other services are included in the project. The contractor who delivers a fully functional Security System must supply those services not provided by other trades.

1.08 Regulatory Requirements

Work on or within the scope of this project shall be in accordance with but not limited to the following codes, rules and regulations.

a. Appropriate local government codes

b. National Electric Code (NFPA – 70)

c. Uniform Building Code

d. National Fire Code (NFPA - 1)

1.09 Submittals of material lists, technical information sheets and variances

A. Bidding Proposals:

1. When submitting a bid proposal please list the following information for each item on bid:

a. Item Quantity

b. Model Number (please use a part/model number that will allow retrieval of part information from any internet search engine).

c. Description: allow for an accurate description of part/device

a. Bad Example – 1076CG Rcsd,3/4 Dia,Stl,Dr

b. Good Example – Door Contact, Recessed Steel Door Mount, ¾” diameter.

d. Price Each

e. Price Total (example: If there are 10 items specified for the project then this column would be the total of the price each column times ten).

f. Labor as a separate item.

g. See Appendix 1 for sample bid proposal part layout.

B. Prior to the deadline for submittals, the contractor shall submit the following:

1. A materials list with the names of manufacturers, model numbers, and technical information on all items proposed.

2. Product technical information sheets for each principal component in the proposed system and subsystem, including cable, wire and wire marking devices. The specific model number(s) must be identified within the technical information sheet (highlighted).

3. A statement listing every technical and operations parameter wherein the submitted equipment varies from that which was originally specified. If the contractor fails to list a particular variance and his submittal is accepted, but it is subsequently deemed to be unsatisfactory because of an unlisted variance, the contractor must replace or modify such equipment at once and without cost to the DEA.

4. A statement to the effect that the contractor has read and understood this statement of work and agrees to fully abide by it, as further detailed by the specific security plans to be provided by DEA.

5. A statement to the effect that at least one technician who has been formally trained and certified in that system will be involved in the installation and programming of every component of the overall security system.

C. As Built/CAD drawings for lease upgrades and/or new builds will be submitted to DEA for approval prior to commencement of site work or fabrication work. These drawings shall include but not be limited to the following:

1. Building floor plans and site plan showing location of all devices and proposed routes for interconnecting conduits and interconnecting cable runs.

2. Interior elevations of each typical security cabinet, layout and all interfacing items associated with the cabinet.

3. Point to point wiring diagram showing quantity and type of wire used for each device. Typical manufacturer’s drawings are not acceptable.

4. Catalog cut sheets of all equipment and devices with proposed model numbers and options highlighted or arrowed.

5. Accurate location of all installed equipment under the specifications using the same device and symbol legend or notations.

6. Upon completion of the project, these drawings shall be transmitted to the attention of DEA security representative (ISP) at DEA HQ, 8701 Morrissette Dr., Springfield, VA 22152. All drawings must be submitted in soft copy.

1.10 Licenses and Permits

The contractor shall at the time of the proposals be fully licensed to perform all specific tasks by the local authority at the job location. The licensing may include but not be limited to a valid state Electrical Contractor, Low Voltage System Contractor, Alarm Operator and local business license.

The electronic security systems must be installed by a journeyman electronic or security system technician. If apprentices are used, they must be supervised by an on-site journeyman. The Contractor shall provide sufficient oversight by a qualified Project Manager.

Milestone Licenses shall be purchased no sooner than two weeks prior to all equipment being physically installed, and prior coordination must be made with ISPA.

Contractors that primarily operate as equipment distributers are restricted from bidding.

1.10 Warranties

A. The contractor shall guarantee all equipment and systems for a period of one year commencing with the acceptance of the security systems as fully functional by the DEA. The warranty shall cover all costs for the warranty service, including parts, labor, field service, pickup, transportation, delivery, and reinstallation and retesting.

B. Requests for non-emergency service placed by the owner/occupant Monday through Friday shall be responded to within 24 hours of service request. Non-emergency items are those that do not secure the perimeter or high security areas.

C. Emergency Service Requests will be met within a four (4) hour reporting window.

1.11 Removal of Old Equipment

A. If applicable, de-installation may include removal of existing CCTV system, IDS and ACS equipment in preparation for installation agency-approved equipment. As appropriate, de-installation activities will include the disposal of any trash and equipment, in addition to shipping of all equipment.

B. The contractor will securely handle any system components that could potentially contain sensitive information and return the components to the agency. Examples of system components are computers, hard drives, digital storage arrays or equipment with stored memory.

SECTION II ‐ GENERAL SYSTEM SPECIFICATIONS

2.01 Scope

The selected contractor shall install and make operational a fully functional security system that will incorporate an Intrusion Detection System (IDS). The system shall be Underwriters Laboratory (UL) rated. The IDS shall be monitored by the appropriate Federal Protective Service (FPS) Megacenter Monitoring Station. Installation of cabling equipment, testing and training associated with the security system shall be included. Work shall be coordinated with the General Contractor and other Sub Contractors to meet the intended construction schedule. Under normal circumstances it is required that the system will be operational at least one week before occupying the space. Vendor will provide user training for the IDS, along with all user manuals, software if applicable, and keys for all systems.

2.02 Description of the System

The security system shall be comprised of IDS devices. The IDS shall be comprised of a Federal Protective Services (FPS) compatible alarm panel and keypads with multiple alarm groups; connected via network connection with a backup cellular communicator in case of line or communication failure; with zone shunt keypads located inside the protected zones; where each user has a separate code;

where users can arm, but not disarm the entire system from one of the keypads. Each zone is protected by both motion sensors and high security balanced magnetic switch (BMS) door contacts, and glass break sensors (where applicable). All systems will be installed per manufacturer specifications. If back-up generators are utilized, the UPS capacity may be reduced to thirty (30) minutes to ensure smooth transition to generator and during refueling. All Electronic Security Systems (ESS) equipment panels for the IDS will be contained in the DEA Firebird Room and / or associated IT/LAN Room(s).

In the DEA Firebird Room, high quality fire-rated plywood must be installed by the Contractor to support wall mounted backend equipment (i.e. panels, power supplies, etc.). The Contractor’s proposal must identify all wall and floor space requirements for rack and wall mounted equipment. The Contractor’s proposal must identify amperage of all ESS power requirements. Industry standard load factors may be used to determine UPS sizing.

ESS Requirements:

EMERGENCY BACKUP POWER

SYSTEM MIN HOURS MAX HOURS

IDS 4 24

Security screws must be used for all ESS components that are exposed (i.e. can be viewed externally or are not secured from behind a face plate).

2.03 Infrastructure

All wiring and cabling shall be in accordance with ESS Manufacturer recommendations. Wiring for all ESS field devices shall not be exposed (i.e. must be internal to a secure space wall, ceilings, doorframes, etc.) upon installation. Wiring for all ESS components should remain within DEA space when possible. When it is not feasible for wiring to remain internal to DEA space the contractor shall provide a conduit solution to the DEA Security Specialist for review. No wiring may be directly in contact with acoustical ceiling tiles. When replacing existing security systems, the contractor must remove abandoned ESS wiring in the ceiling per the applicable code.

Underground exterior cabling shall be direct burial cable meeting the requirements of the end point devices connected to it.

Reader cabling 18AWG Shielded Twisted Pair

Contractor shall use “PURPLE” colored cable for all Security Systems. All cables will be pulled from point to point, terminated, and tested. Cables will meet all applicable industry standards.

SECTION III ‐ SYSTEM COMPONENTS

3.01 General

All devices, wire, and equipment shall be listed by the Underwriters Laboratory or be Factory Mutual approved. Devices will be installed in full accordance with UL and manufacturer’s installation guides and requirements. All systems must be fully functional at the time of acceptance testing. Conflicts between manufacturer’s recommendations, specification, and/or contract documents must be reported in writing to the designated DEA Security Specialist.

3.06 Intrusion Detection System

A. Alarm monitoring service must be provided by the Federal Protective Service (FPS). FPS maintains four Multi-Regional Emergency Management Control Centers (MegaCenter) across the country. The MegaCenters handle alarm monitoring and radio dispatch of FPS Law Enforcement Officers and Contract Protective Security Officers (PSO) for alarm response, criminal activities and emergencies for General Services Administration (GSA) federally owned properties and leased space.

Additionally, the MegaCenters notify local authorities; including law enforcement, emergency medical services and/or fire departments, as designated by customer protocols. The cost of MegaCenter monitoring and emergency services are factored into the GSA lease agreement.

B. FPS MegaCenters are capable of monitoring UL commercially grade listed panels from the following manufacturers:

Honeywell/Ademco, Bosch/Radionics, or Digital Monitoring Products (DMP).

C. Contractor is to assist DEA and the FPS Megacenter with programming the system.

D. Contractor is to instruct the designated DEA personnel how to perform all necessary and usual functions of the IDS.

E. IDS installed to protect DEA facilities will meet the requirements of Interim Federal Specifications W-A-00450B (GSA/FFS).

These requirements will be cited on all contracts and purchase orders. All components comprising the IDS will comply with applicable UL Standards (UL 611, 681, 1076 and 2050 apply).

F. The transmission link between the central monitoring station and the protected facility will be electronically supervised.

Additionally, the supervisory loop among alarm sensors and the Premise Control Unit (PCU) will be supervised. This line supervision refers to systems in which the transmission is based on pseudo-random generated tones or digital encoding using an interrogation and response polling scheme throughout the entire communications, or UL Class AA line supervisions (UL Standard 611). The signal shall not repeat itself within a minimum six-month period. This line supervision shall be impervious to compromise using impedance matching resistance or potential (voltage) current substitution, signal substitution techniques or any single compromise attempt. This requires that more than one (1) form of line supervision is provided (UL) Standard 611 (Grade AA Service). The second means of communication shall be wireless (preferably cellular base is Telguard) system, which alerts/activates on both line and communications failure. Contractor must assist DEA in setting up an appropriate communications service so that the wireless communicator can communicate with the FPS Megacenter.

G. All alarm sensors and panels will be equipped with tamper switches placed on a 24-hour alarmed partition to advise of unauthorized entry or manipulation.

H. UL Approved Premise Control Units (PCU) alarm processors associated with DEA intrusion detection systems will be furnished with an emergency power supply. Emergency Power must comply with UL 603 and will be a rechargeable battery and/or generator capable of sustaining systems operation for a minimum of 4 hours in the event of a commercial power outage.

When batteries are used for emergency power, they will be maintained at full charge by automatic charging circuits.

Switchover from line to battery power will be automatic and instantaneous. A conspicuously visible indicator on the control unit will be actuated to signal a change in state and the consequent mode of operation. The PCU will be protected from power spikes by a circuit breaker or replaceable fuse.

I. Zone shunt (access/secure) keypads associated with DEA multi-zoned systems will be installed within the perimeter of the protected zones. The keypads will provide an alarm delay of sufficient duration to permit legitimate access and egress by authorized personnel. Perimeter keypads must have the ability to arm, but not disarm all groups at once. Otherwise, only the keypads physically present inside an area protected by a group will be able to arm or disarm that group (normally one keypad per group other than the perimeter).

J. Intrusion detection systems installed within DEA facilities will provide the following protection:

1. Ul-634 Level 2 Balanced Magnetic Switches will be installed on the interior side of all perimeter doors and secure rooms as designated by DEA representatives. These contacts must be properly installed, parallel to each other, not perpendicular. Installation may require the use of “L” or “Z” brackets to achieve parallel installation.

2. Dual technology, Passive Infrared (PIR), 360-degree motion detectors will be installed within the secure areas unless otherwise directed.

3. Glass break detector will be continuously active (24/7). Where glass break detectors are present in a DEA facility, a test device must be present for initial system testing, and remain on-site for future testing.

4. Duress, hold up type alarms will provide both local signaling (strobe lights with sounders strategically placed within the office space) and remote annunciation within the central station monitoring the system. Local signaling will be neither audible nor visible from the "SECURE ENTRANCE/RECEPTION AREA". Sounders will in no case be louder than 95dB.

5. The placement of intrusion detection system motion sensors will be determined through an on-site inspection of the facility by representatives of the DEA Office of Security Programs, but should be approximately as shown in the DEA provided security plans.

K. Intrusion detection systems installed within DEA office space must be compatible with FPS Megacenter Monitoring Center covering the office area. Vendor must insure, with the assistance of DEA, that the system is properly programmed, functional, and being monitored.

Appendix 1: Example Bid Format

=====================================================================Qty Model Manufacturer Description Each Total

2 1076CG Big Company Door Contact, Recessed Steel $7.63 $15.26 Door Mount, ¾ inch diameter

12 RY-24L Little Company Form C Door Release Relay, $14.96 $179.52 24V DC Input

1 AX-084C Medium Company Central Exchange Unit for $892.64 $892.64 8 door and 4 masters

1 Labor Contractor Installation, programming, and testing

$12,000 $12,000

Appendix 2: Locks and Other Door Hardware

1. Deadbolt and other locks as specified on the DEA provided security plans must by high security (UL-437), grade 1 locks.

Acceptable models include Schlage Everest 29 Primus XP UL 437 and Medeco3 High Security Maxum.

2. High security locks and cylinders shall never be master keyed. Standard grade locks shall be master keyed.

3. Neither the contractor nor the lessor shall retain any keys to the DEA facility or spaces. All keys to DEA spaces shall be delivered to DEA.

4. DEA will provide the functional descriptions of doors and locks as part of the security plan. DEA will also specify keying schedules and number of keys to be provided.

5. Where possible, the deadbolt and keyset functions shall be combined into a single lockset with a high security cylinder.

6. Any door with an electric strike shall be secured by a heavy duty automatic closer and a storeroom lockset.

7. Select doors may be specified as requiring soundproofing sweeps and seals. These shall provide a complete, 360° seal between the door and frame. These doors must still fully close solely by the function of an automatic closer. These doors will be tested, and are expected to meet the standard of STC-45 (normal conversations can be detected but not understood). Helpful hint: If light can be seen around/under a closed door, it is not properly soundproofed.

8. All locks must function smoothly and properly. All doors must close smoothly and completely.

9. Perimeter and certain other doors will be specified as requiring pinned hinges. At least two of the hinges on these doors

(topmost and bottommost) must be of a visibly secure type.

Appendix 3: Grounds, Parking and Fencing

1. DEA requires secure parking areas for government owned vehicles and certain other vehicles. Secure parking areas are fenced and gated to prevent unauthorized personnel and vehicles from entering the secured area.

2. DEA will work with the lessor, architect and others to design an acceptable security plan for the facility, grounds, and parking areas.

ATTACHEMENT 1: SECURITY SYSTEM DETAILS

1A. INTRUSION DETECTION SYSTEM (IDS)

1. IDS Alarm Areas

i. The following areas require separate alarm partitions:

1. General Office

2. Technical Equipment Room

3. Imprest Fund Room

4. Crypto Room

5. OSA Room(s)

6. Firearms Room

7. Drug Evidence Room

8. Non-Drug Evidence Storage Room

2. UL637 High Security Balanced Electro-Magnetic Door Sensors

i. The following doors require high security magnetic contacts:

1. Office Perimeter Door(s)

2. Office Perimeter Roll-Up Door(s)

3. Roof Hatch(s) with Leased Space

4. Firebird Equipment Room

5. Technical Equipment Room

6. Imprest Fund Room

7. Crypto Room

8. OSA Room(s)

9. Firearms Room

10. Drug Evidence Room

11. Non-Drug Evidence Storage Room

3. UL-639 Motion Sensors

i. The following areas require UL639 Motion Sensors:

1. Office Perimeter Door(s)

2. Office Perimeter Roll-Up Door(s)

3. Field of View for all windows within 18’ of ground level

4. Technical Equipment Room

5. Imprest Fund Room

6. Crypto Room

7. OSA Room(s)

8. Firearms Room

9. Drug Evidence Room

10. Non-Drug Evidence Storage Room

4. Duress Alarm Locations

i. The following areas require duress alarm button:

1. Secure Reception (Secure Side)

2. Prisoner Processing

3. Imprest Fund Room

5. Duress Alarm Strobe Colors Assignments

i. The following areas will be represented by the below color assignments:

1. Secure Reception

a. Blue Strobe

2. Prisoner Processing

a. Red Strobe

3. Imprest Fund Room

a. Green Strobe

6. Duress Alarm Strobe with Audible Annunciator Locations

i. The following areas require duress alarm strobes with audible annunciators:

1. Centered in each Group work bay area

2. Designated Break Area(s)

STROBE

LIGHTS

DURESS

BUTTON

STROBE

LIGHTS

DURESS BUTTON

DURESS BUTTON

STROBE LIGHTS