A02 - Administrative Support Services Redacted3.pdf

Control No: JA-20-03-0265 Contractor: DSFEDERAL. INC

Program: Administrative Support Services

Version – September 2018 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR PART 16 EXCEPTION TO FAIR OPPORTUNITY JUSTIFICATION

For Actions Exceeding the Simplified Acquisition Threshold (SAT)

Program/Equipment: U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID), Administrative Support of the Commander and Directorates

Authority: 10 U.S.C. 2304c(b)(3) as implemented by FAR Part 16.505(b)(2)(i)(C) – The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

Amount:

Prepared by: DSN:

Date:

Contracting Officer: DSN:

Technical:

Requirements:

Reviews: I have reviewed this justification and find it adequate to support an exception to fair opportunity.

Program Manager:

Typed

DSN:

Signature:

Legal Counsel:

Typed Name:

DSN:

Signature:

FAR Part 16 Exception to Fair Opportunity Justification Under Multiple Award Indefinite Delivery Contracts

For Actions Exceeding the Simplified Acquisition Threshold (SAT)

1. Contracting Activity:

The Contracting Activity responsible for this Justification for an Exception to Fair Opportunity (JEFO) is the U.S. Medical Research Acquisition Activity (USAMRAA), Fort Detrick, MD on behalf of the U.S Army Medical Research Institute of Infectious Diseases (USAMRIID), Fort Detrick, MD. The USAMRAA Contracting Officer is and the USAMRAA Contract Specialist is

2. Description of Action:

U.S. Army Medical Research Institute of Infectious Diseases (USAMRIID) Office of the Commander and USAMRIID Directorates requests a firm-fixed-price, new task order on sole source basis to DSFEDERAL, Inc. 1803 Research Blvd. STE 601B, Rockville, MD 20850-3155. The Government projects award for April 2020 and fiscal year 2020, funds type will be the following:

☒ An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Supplies/Services:

The Contractor shall provide the administrative support necessary to support all aspects of USAMRIID’s mission. The Key Tasks in this Objective are: Administrative/Clerical Support, Logistical Support, Visual Information Support, Library Services Support, Military and Civilian Human Resources Support, Program and Financial Analysis, Support, Program Management Analysis Support, and Technology Transfer Support.

Administrative/Clerical support is required to prepare and coordinate CONUS/OCONUS travel and associated vouchers using the Defense Travel System (DTS). Contractor shall be proficient in Microsoft Office and shall use relevant programs to schedule meetings and briefings, prepare correspondence/briefings/ scientific documents, and enter purchase requests into General Fund Enterprise Business System (GFEBS).

The logistical support includes biomedical equipment maintenance and repair and ordering of parts and supplies. Maintenance and stocking of linen supplies is required.

The acquisition support required is to assist with preparation and tracking of documents in accordance with current acquisition guidance for services and supplies. The budget support includes tracking funds and providing status and managing ATAAPS and the HR Mini Master in GFEBS. Program management support is required in the Business Plans and Program Office and the Transition Office. Assisting with technology transfer agreements, intellectual property, and tracking associated documents to ensure agreements are renewed as appropriate. Records management, Defense Medical

Logistics Standard Support (DMLSS), and visual information support/conference room management will be required to support this task order.

Base Period:

Option Period 1:

Option Period 2:

4. Authority Cited:

☒ 10 U.S.C. 2304c(b)(3) as implemented by FAR 16.505(b)(2)(i)(C) – The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order.

5. Reason for Authority Cited:

The statutory authority permitting other than full and open competition is 10 U.S.C.

2304(c). The Federal Acquisition Regulation (FAR) citation is 16.505(b)(2)(i)(C) as the services must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract. All awardees were given a fair opportunity to be considered for the original order. In order to avoid a break in service due to the length of time it will take to process the competitively-issued follow-on task order, a Bridge Contract is necessary, so that existing Administrative Support Services can continue uninterrupted.

All awardees were given a fair opportunity to be considered under the original order. The original task order was awarded on September 15, 2016. This is the first time an exception to the fair opportunity process is being used for this task order.

The current contract is W81XWH-16-D-0003-0001 and the performance period end date is March 31, 2020. An extension of the current contract is required to allow the necessary time to issue an award a competitively issued follow-on task order under the recently awarded competitive 8(a) Multiple Award – Indefinite Delivery Contracts (MA- IDC) contracts. In order to promote competition and to provide the offerors with ample time to prepare and submit quality proposals, and to allow the Government time to conduct its necessary package reviews and the critical SSEB evaluations, a Bridge Contract is necessary. What follows is the estimated milestone schedule for the competitively-issued follow-on task order:

TOPR Release SSEB Evaluation Discussions Award KO/Legal Rev Award Peer Review Award

In order to avoid a break in service due to the length of time it will take to process a competitively-issued follow-on task order, a Bridge contract must be issued. In accordance with AFARS 5106.303-1, JA-20-03-0265 is hereby issued citing the 16.505(b)(2)(i)(C) – The order must be issued on a sole-source basis in the interest of economy and efficiency because it is a logical follow-on to an order already issued under the contract. All awardees were given a fair opportunity to be considered for the original order. A break in services would lead to catastrophic mission failure for the USAMRIID.

They would lose functionality and critical administrative support required to support the research being performed within USAMRIID. The administrative functions provide the infrastructure support required to support USAMRIID in the ability to fulfill the mission of protecting the Warfighter from biological threats and being prepared to investigate disease outbreaks or threats to public health. This contract provides USAMRIID’s Office of the Commander and the USAMRIID Directorates with essential all-inclusive administrative support. The Key Tasks covered by this contract encompass a wide arrange of objectives including but not limited to Administrative/Clerical Support, Logistical Support, Visual Information Support, Library Services Support, Military and Civilian Human Resources Support, Program and Financial Analysis Support, Program Management Analysis Support and Technology Transfer Support.

In the event a bridge for The United States Army Medical Research Institute of Infectious Disease (USAMRIID) Administrative task order is not approved, they would lose functionality and critical administrative support required to support the research being performed within USAMRIID. The administrative functions provide the infrastructure support required to support USAMRIID in the ability to fulfill the mission of protecting the Warfighter from biological threats and being prepared to investigate disease outbreaks or threats to public health. This contract provides USAMRIID’s Office of the Commander and the USAMRIID Directorates with essential all-inclusive administrative support. The Key Tasks covered by this contract encompass a wide arrange of objectives including but not limited to Administrative/Clerical Support, Logistical Support, Visual Information Support, Library Services Support, Military and Civilian Human Resources Support, Program and Financial Analysis Support, Program Management Analysis Support and Technology Transfer Support.

6. Actions to Increase Competition:

Not applicable for this action. No competition is sought for this Bridge award as any break in service would be unacceptable. As part of the follow-on procurement replacing W81XWH-16-D-0003-0001, the requirement will be competitive among six MA-IDC 8(a) awardees. The competition among these six awardees will be in progress for the Administrative Support Services task and a definitive task order will be the result of the competition. However, in order to process this competitive follow-on task order in the appropriate manner, there is insufficient time; therefore, the existing contractor support must continue while the follow-on competitive action is being processed. While there is no effective competition for this Bridge Contract; the follow-on replacement contract will be awarded in a competitive nature maximizing competition among the MA-IDC holders.

USAMRAA is requesting approval to issue a Bridge contract extension to allow time to award the follow-on competitively-issued task order.

7. Market Research:

Market Research was conducted in FY2016 when this task order was competed among the six (6) Indefinite Delivery/Indefinite Quantity (IDIQ) vendors and the price was found fair and reasonable. The vendor will be providing the prices within the ceiling rates proposed in their base award. Additional market research was conducted for each labor category for this task order based on the IGE on March 3, 2020 utilizing the GSA labor salary calculator. All categories were found within the IGE range. During the Market Research many GSA vendors were identified that are capable of providing these labor categories. Snip shot of each labor category with pricing has been saved on the P drive and will be uploaded on VCE-PCF official file.

8. Other Facts:

Procurement History:

This task order was competed under Multiple Award Indefinite Delivery Contract. In addition, the FAR clause 52.217-8 “Option to Extend Services,” as contained in the task order’s award determination memorandum document, was cited as the authority for extending the existing task order W81XWH-16-D-0003-0001 for six months (29- SEPTEMBER 2019 – 31-MARCH-2020) to allow continued support while the competitive follow-on task order could be processed. Initially this was evaluated at the time of award.

9. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Date:

Title: Signature:

10. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

11. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: ☐ cost analysis ☒ price analysis ☐ should cost ☒ IGCE audit:

☐ other: identify the methodology or combination of methodologies that will be used

As a part of this basis, certified cost or pricing data:

☐ will be required.

☒ will not be required and the following exception applies (FAR 15.403):

☒ Prices that will be agreed upon are based on adequate price competition.

☐ Prices that were established during the original competition that are not subject to negotiation.

☐ Prices that will be agreed upon are based on prices set by law or regulation.

☒ A commercial item is being acquired.

☐ A waiver has been granted by the head of the contracting activity (HCA) in accordance with DFARS PGI 215.403-1.

☐ The contract action is a modification to a contract or subcontract for commercial item(s).

☐ The estimated cost of the contract action is less than the threshold for certified cost or pricing data.

Title:

12. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Approval Based on the foregoing justification, I hereby approve the procurement of Administrative Support Services in the amount of using an exception to fair opportunity pursuant to the authority of FAR 16.505(b)(2)(i)(C), subject to availability of funds, and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Special Advocate for Competition Signature:

Approval Levels Dollar Value of Document Approval Authority

SAT - $700,000 Contracting Officer* $700,001 - $13,500,000 Special Advocate for Competition $13,500,001 - $93,000,000 General Officer/Senior Executive Service $93,000,001 and over Senior Procurement Executive

*Contracting Officer signature at paragraph 12 (Contracting Officer Certification) is approval, Approval page not required