A02_12_Performance_Work_Statement_HydroSptCODWR_Rev_1_1.pdf

Bureau of Reclamation Eastern Colorado Area Office

Hydrological Monitoring Station Maintenance Throughout Colorado

PERFORMANCE WORK STATEMENT (PWS)

1.0 BACKGROUND

The United States Bureau of Reclamation Eastern Colorado Area Office (Reclamation), owns or supports a network of automated hydrologic monitoring stations (Network) that meets project requirements for stream flow, reservoir storage, and climate data. The Network provides

Reclamation with the information required for safe project operation, efficient water delivery, meeting operational requirements, maximizing beneficial use of water, water accounting, and fulfilling legal compliance. The Network meets Reclamation's legal obligations for measurement of stored and diverted water as defined under Colorado Revised Statutes (CRS) Sections 37-84-113 and 37-84-120.

All Network monitoring stations included within this scope of work utilize automated data acquisition and telemetry equipment for measuring, recording and transferring of environmental data. Station equipment may include weirs, flumes, stilling wells, sensors, data recorders, staff gages, electric tapes, power supplies and radio transmitters. Collectively this equipment is referred to as a data collection platform (DCP). Reclamation personnel maintains Reclamation owned stations and assures that the DCP remains compatible with Supervisory Control and Data

Acquisition (SCAD A) systems that provide the real-time data required for remote operation of the facilities.

Several stations also utilize the Geosynchronous Environmental Operational Satellite Data Collection System (GOES-DCS) to transmit data in near-real time. The GOES-DCS provides data necessary for operational modeling, planning and accounting. The GOES-DCS provides data to Reclamation through a satellite downlink located at ECAO and Reclamation's Direct Readout Ground Station in Boise, Idaho.

Independently, The State Engineer, State of Colorado Division of Water Resources (State), the agency responsible for the administration of surface water rights, developed the Satellite-Linked Water Resources Monitoring System (SMS) to collect, process, store and serve hydrologic data required for water rights administration. The SMS principally relies on GOES-DCS transmitted data to provide the needed near real-time data.

The State has determined that several Reclamation stations are Administratively Critical (See Appendix A, Table 1 ). Since GOES-DCS supports simultaneous transmission of data to multiple users, Reclamation, in collaboration with the State, installed GOES-DCS compatible integrated data recorders and radio transmitters at many Network stations.

It is possible that this PWS will expand to include additional Reclamation stations during the period of perf onnance. All stations initially identified within this scope of work are listed in appendix A, Table 1. These stations all support the Colorado-Big Thompson Project Eastern Slope operations. The Network also includes stations located within the Upper Colorado River, Blue River, Arkansas River and Roaring Fork River Basins. Reclamation may include these stations in the future as requirements or project needs change.

2.0 SCOPE

Listed stations expected to provide reliable and accurate hydrologic and climate data that meets or exceed Reclamation's data quality needs. Stations will remain fully compatible with the SMS, Reclamation Great Plains Region HYDROMET, ECAO's Hydrological Data Base, and associated SCADA system.

3.0 OBJECTIVES

This contract will provide the hydrographic service required for assuring that supported stations provide accurate and timely environmental data and maintain SMS compatibility. These support services will include both field work and office work that is typically performed in assuring reliable and quality environmental data from remote automatic data acquisition instrumentation.

Successful completion of the work will require the contractor to collaborate with Reclamation personnel. Additionally, data from the network stations included within this scope of work will be published on the State of Colorado public website and provided for no additional cost to Reclamation, project repayment authorities and the public.

Reclamation expects to receive real-time and near real-time hydrographic data suitable for supporting daily water operations and have available historical data suitable for supporting accounting and planning needs.

4.0 TASKS

1. Provide technical support to Reclamation to assure that installation, upgrades, setup, operation, and maintenance of automated data acquisition and satellite telemetry equipment at Reclamation-owned stations remains compatible with the State of Colorado

Water Resources Satellite-Linked Monitoring System. Reclamation will have principal responsibility for station maintenance; including but not limited to, providing instrumentation, repair of flumes, canals, control structures, buildings, stilling wells, electrical service, telephone service, Supervisory Control and Data Acquisition (SCAD A) infrastructure, DCPs, and removal of debris. Reclamation will notify the Contractor of maintenance and failures that may affect the operation of monitoring stations. As needed the Contractor will support Reclamation in establishing standard protocols for:

a. monitoring station operation

b. staff training in compliance with the standard protocols

c. DCP installation.

2. Follow standard State of Colorado, Division of Water Resources quality assurance procedures for hydrologic station operation, rating curve maintenance, record review and data processing. These procedures include but are not limited to:

a. remote monitoring station operation and performance,

b. performing routine stream discharge measurements for the purposes of independent verification of discharge and/or maintaining and updating the stage discharge relationship at monitoring stations listed in Appendix 1, Table 1 with a

"Y" in the Discharge Measurements column

c. conducting scheduled and emergency station visits as required to supervise station operation and assure reliable operation. Station visits can include calibration of instrumentation and performance of emergency repairs as needed.

3. Maintain supported monitoring stations that are not Reclamation-owned in full operational capacity. At the Contractor's discretion, the Contractor may use Reclamation or Contractor provided instrumentation at these stations. Reclamation will provide line power and communications lines for the Big Thompson River at Canyon Mouth Station should it be reconstructed.

4. Assure a calibrated analog signal compatible with the SCAD A system is provided at monitoring stations listed in Appendix A, Table 1 with a "Y" in the SCAD A column.

Reclamation will provide the analog signal scaling and offset values required by the

SCADA system.

5. Communicate directly with Reclamation personnel as needed to coordinate station repairs and operations. Personnel may include Facility supervisors, Communication &

Instrumentation Mechanics, Operators, Water Scheduling and other Reclamation maintenance contractors.

6. Report to Reclamation point of contact all maintenance needs at Reclamation-owned monitoring stations. Reclamation's Point of contact should be notified as soon as possible of any repairs or maintenance conducted by Contractor.

7. Process into the SMS database all self-timed and random transmissions received from each of the listed stations. Processing of transmitted data shall include:

a. real-time computation of unit time (typically 15-minute interval), hourly average and average daily values of streamflow and storage utilizing applicable rating tables,

b. posting of same to the Division of Water Resources Colorado Surface Water Conditions public Web Site (http://www.dwr.state.co.us),

c. retrieve on site recorded data logs and use these logs to fill incomplete records resulting from failed transmissions, and

d. archive raw and processed data values in the SMS database(s).

8. Assemble and compute the prior Water Year annual streamflow record at monitoring stations listed in Appendix 1, Table 1 with a "Y" in the Streamflow Record.

9. Maintain provisional, historic, and processed data; satellite message decode statements;

equipment configuration files and data logger data files for all stations included within this contract.

10. Maintain database integrity all monitoring stations included in this contract. The contractor will maintain reasonable maintenance contracts on the central hardware system and reasonable system receive/processing backup. SMS access will be available on a continuous basis except during periods of computer and/or satellite receive station maintenance.

11. Return to Reclamation's point of contact all Reclamation-owned equipment that is not in service.

12. Comply with facility Hazardous Energy Control Program (HECP) procedures as defined within Reclamations Facilities Instructions, Standards and Techniques Volume 1-1.

When contractor requires access to facilities that require HEC procedures Reclamation shall facilitate the contractors access to the facility by issuing special work permits and a facility clearance.

13. Provide regular and emergency email and/or telephone communication to Reclamation's point of contact as needed to summarize completed station visits, requests for special work permits, notification of identified station maintenance needs and SMS outages.

STANDARD: All tasks completed without 3 missed station visits, data entries, or maintenance requests per month.

5.0 Delivery

1. Daily publishing of instantaneous, hourly average and daily average provisional data on the Division of Water Resources Colorado Surface Water Conditions Division of Water

Resources Colorado Surf ace Water Conditions public Web Site (http://www.dwr.state.co.us). The record shall include

a. gage height and stream flow discharge measurement stations as indicated by a

"Y" in the Discharge Measurements column in Appendix 1 Table 1 and

b. pool elevation and storage for reservoirs as indicated by a ''N" in the Discharge

Measurements column.

2. Prior Water Year annual streamflow record for each station identified in Appendix 1, Table 1 by March 31. The record is to become available through the State public website.

3. Provide email summaries of discharge measurements and station visits conducted in the execution of this scope of work. Contractor shall provide summaries at least quarterly to Reclamation's technical representative/point of contact.

4. When requested by Reclamation, contractor will provide within two weeks provisional, historic, and processed data; satellite message decode statements; equipment configuration files, recorder data files and station inspections to Reclamation for all stations included within this contract.

ST AND ARD: All deliveries completed without 3 delays per month.

5.0 PERIOD OF PERFORMANCE

The term of the contract shall be from August 1, 2023 through July 31, 2024. Due to the on going requirement, this contract will include 4 1-year option periods. Exercising of the option periods is at the sole discretion of Reclamation.

6.0 PLACE OF PERFORMANCE

Execution of this contract will require the contractor to conduct site visits at multiple remote locations. Contractor will provide all required transportation to and from the stations.

Contractor shall conduct all office type tasks at the contractor's facility.

7.0 CONTRACTOR PERSONNEL

The contractor shall provide a list of all employees authorized to work on Reclamation properties. There will be no specific security clearance or escort requirement. Reclamation will notify security personnel of authorized contractor employees.

Contractor employees shall have a valid state issued driver's license and comply will all federal, state, and local laws.

8.0 CONTRACTOR QUALITY CONTROL PLAN

The contractor is responsible for the management and quality control actions necessary to meet the quality standards set forth by the purchase order. The contractor shall establish and maintain a Quality Control Plan (QCP) to ensure that all requirements of the purchase order are met.

9.0 QUALITY ASSURANCE EVALUATOR (QAE)

The Contracting Officer (CO) has designated the employee listed in Section 12 of this PWS as the QAE to act as the authorized representative, whom assist in the technical administration of the contract. The CO has not authorized the QAE to make any contractual commitments, or to authorize any contractual changes on the Government's behalf. If any doubt exists as to the extent of the authority of the QAE, the contractor shall contact the CO for guidance before taking action on the matter. The QAE will determine whether the contractor has consistently satisfied the expected quality level as per the contractual requirements.

10.0 GOVERNMENT ISSUED PROPERTY

Reclamation is primarily responsible for routine and emergency maintenance of Reclamation owned stations covered under this contract. All data collection platform instrumentation shall be furnished by Reclamation for Reclamation-owned properties. Contractor shall have access to the warehouse facility that stores replacement equipment if contractor requires equipment for emergency replacement. Maintenance and replacement of non-reclamation stations supported under this contract shall be the responsibility of the contractor. The contractor may utilize Reclamation provided DCP instrumentation at these stations.

11.0 PERFORMANCE CRITERIA

The QAE will document acceptable and unacceptable purchase order performance. When the QAE considers the contractor's performance to be unsatisfactory, the QAE will report the information to the CO. The CO may require the contractor to explain, in writing, the cause of the poor performance, any corrective actions the contractor has already taken to obtain an acceptable level and any future corrective actions the contractor will utilize to prevent unacceptable performance.

The contractor's administration personnel may be required to meet with the QAE, as determined necessary, to discuss the contractor's performance, to include actual or potential problems. All parties shall make a mutual good faith effort to resolve any issues. All parties to the discussion shall review and sign written minutes of the meeting. Should the contractor not concur with the minutes, the contractor shall state any areas of non-concurrence in writing to the CO within 7 business days of receipt of the minutes. Whenever the CO issues a Purchase Order Discrepancy

Report, the QAE will hold a meeting if the contractor requests such a meeting.

12.0 PERFORMANCE REQUIREMENTS SUMMARY TABLE (PRST).

The following table summarizes the tasks, the performance standard, monitoring method, and disincentives for not meeting performance standards.

Task Method of Description Performance Standard Monitoring Disincentives

(1 )Missed tasks completed at contractor's expense

All Tasks All tasks completed with no deviation in

Random (2)Payment timeliness or quality. deductions as specified in Section 13.

(l)Missed deliveries completed at

All delivery items delivered with no deviation contractor's in timeliness or quality.

100% expense

All Delivery Inspection

(2)Payment deductions as specified in Section 13.

13.0 GOVERNMENT REMEDIES

All work shall be subject to inspection, approval, and acceptance by the Government. The Government will compare the contractor's performance to industry standards and will not exclude common sense considerations as applied by the QAE. The Contracting Officer will follow the requirements of FAR Clause 52.212-04 for the contractor's failure to correct nonconforming services. The Government will consider work incomplete when any one of the following conditions exits:

-The contractor did not perform any or all of the tasks successfully and timely.

-The contractor did not perform any or all of the deliveries successfully and timely.

If the performance of any required service is unsatisfactory, and poor performance is clearly the fault of the contractor, the Government may reduce the purchase order price to reflect the reduced value of defective services, if the Government gives the contractor a written Purchase

Order Discrepancy Report prior to executing such payment deductions.

The CO will determine the payment deduction amount by calculating the percentage of acceptable services performed by the contractor. The Government will use the total number of deficiencies found to determine the percentage found unacceptable. The percentage found unacceptable subtracted from 100 percent will determine the percentage acceptable.

14.0 RECLAMATION POINTS OF CONTACT

Contracting Officer

TBD

Quality Assurance Evaluator

Victor Lee Bureau of Reclamation

11056 West County Rd 18E Loveland, CO 80537 970-962-4384 vlee@usbr.gov