A02-12_-_Draft_PWS_1.pdf

BUREAU OF RECLAMATION 140R2021Q0108 INTERIOR REGION 10

PERFORMANCE WORK STATEMENT

1.0 SCOPE

1.1 OBJECTIVE

The objective of this requirement is to acquire contractor services to perform modeling analysis to refine potential Reclamation benefits from the Los Vaqueros Expansion Phase 2 (LVE2) project.

1.1.1 Contra Costa Water District (CCWD) is proposing to enlarge Los Vaqueros Reservoir from 160 thousand acre-feet (TAF) to 275 TAF to better manage water quality for its delivery area. The additional storage volume and conveyance facilities associated with the project can be leveraged to provide water supply and operational flexibility benefits for a range of potential partners. The Bureau of Reclamation (Reclamation) wants to examine multiple scenarios by expanding on analysis performed to date.

1.1.2 The modeling analysis will include simulation of operations of several ongoing projects within the Central Valley Project that will determine how additional storage volume and conveyance facilities can be leveraged to provide water supply and operational flexibility benefits.

1.2 BACKGROUND

1.2.1 Los Vaqueros Reservoir is in the Kellogg Creek watershed of Contra Costa County, California. The study area includes the Los Vaqueros Reservoir watershed and associated facilities, central and south Delta, and the service areas of potential Bay Area partner water agencies. The central and south Delta is roughly bound by the San Joaquin River on the north and the boundaries of the legal Delta to the south (as established in Section 12220 of the California Water Code). Due to the potential influence on other programs and projects, the study area also includes the CVPIA Refuges, operational areas of the Central Valley Project (CVP) and State Water Project (SWP), and the service areas of other water agencies that may be indirectly affected (for project location, service areas, and other information, please refer to https://www.usbr.gov/mp/vaqueros/docs/lve-fr-app-f-climate201801.pdf).

1.2.2 The project was first authorized within Public Law 108-361; Water Supply, Reliability, and Environmental Improvement Act, October 2004 as one of the five surface water storage studies recommended in the CALFED Bay-Delta Program (CALFED) Programmatic Environmental Impact Statement/Report (PEIS/R) and Programmatic Record of Decision (ROD) from August 2000. The project is additionally authorized as a State-led project under the Water Infrastructure Improvements for the Nation (WIIN) Act.

2.0 REFERENCES

2.1 The following list of documents are required in the performance of this contract and will be furnished by Reclamation to the Contractor:

Number

Title and Edition

Date

Source

1 CalSim2 Model Most Recent Directly from Water Supply and Operations Analysis Branch, https://www.usbr.gov/mp/vaqueros/docs/lve-fr-app-f-climate201801.pdf

Division of Planning, Bureau of Reclamation

2 Los Vaqueros Expansion Phase 2 Feasibility Report

2018 COR

3.0 TASKS

TASK 1 - Develop New CalSim2 Modeling Scenarios

Use CalSim2 to model new scenarios which depict distinct options for Reclamation use of storage and conveyance associated with LVE2. The first three scenarios will focus on:

Subtask 1.1 - CVP Use of Storage Capacity in expanded Los Vaqueros Reservoir as served by CCWD conveyance

Identify CVP use of storage capacity in expanded Los Vaqueros Reservoir as served by CCWD conveyance.

Subtask 1.2 - CVP use of CCWD Conveyance Facilities

Identify CVP use of CCWD conveyance facilities in conjunction with Federal San Luis Reservoir storage.

Subtask 1.3 – Combination of Results

Combine results from Subtask 1.1 and Subtask 1.2 to maximize use of CCWD conveyance collectively with combined storage availability in LVE2 and Federal portion of San Luis Reservoir.

TASK 2 - Analyze Operations Controls

Using results of scenarios developed in Task 1, analyze operations controls to identify additional opportunities for developing Reclamation benefit.

TASK 3 – Additional CalSim2 Scenarios

Use CalSim2 to model at least 3 additional scenarios

Subtask 3.1 – CVP Re-operation with LVE2 integration

Examine the potential for fundamental CVP re-operation with LVE2 integration while verifying the benefits that have been identified in previous analysis.

Subtask 3.2 – Contribution Combinations

Merge CVP contractor contributions and CVP operational flexibility under one umbrella and determine the resulting effects, potential benefits, and consequences.

TASK 4 – Comparison of Modeling Scenario Results

Compare results of all modeled scenarios. Identify tradeoffs such as storage shifts (North of Delta vs. South of Delta) or delivery reliability (dry year vs wet year). Determine implications for Delta outflow, Jones exports, Banks exports, and SWP operations.

TASK 5 – Analysis Presentation and Coordination

Coordinate and communicate with Reclamation staff to determine specifics of scenario assumptions and analysis questions.

Subtask 5.1 – Coordination and Communication Support

The Contractor shall support Reclamation by providing ongoing coordination and communication related to scope of analysis, tasks, schedules, and related analysis tools. The Contractor shall, at the time of or prior to submitting invoices, provide Reclamation with Technical Memos describing analysis achieved upon the completion of each Task. Technical Memos shall briefly describe the strategy to approach the work related to the following task.

The Contractor shall maintain a project file that documents the process of the development the analysis and other related documentation. This shall include meeting notes as well as reports and other documents. Upon completion of the modeling analysis, or as otherwise requested by the PM during the contract performance period, the Contractor shall provide Reclamation with a complete set of the project file. The project file shall include electronic copies of all documents referenced in the Technical Memos. All electronic copies must comply with Section 508 of the Rehabilitation Act as amended in 1998, which requires all electronic documents to be accessible to people with disabilities.

The Contractor shall be responsible for participating minimally in weekly 1-hour teleconferences or in-person meetings with the Reclamation point of contact to discuss progress of analysis, critical path items, and potential problems/solutions to maintain the critical path. The Contractor shall be responsible for preparing agendas and taking notes at all meetings and providing a summary of action items within one week after the meeting date.

TASK 6 – Regulatory Criteria Flexibility (Optional)

The Contractor shall ensure that all models, as developed for storage projects being serviced by the CVP, have the flexibility to accommodate updates to regulatory criteria – anticipating evolving State Water Resources Control Board (SWRCB) and/or National Marine Fisheries Service (NMFS), U.S. Fish and Wildlife Services (FWS), and California Department of Fish and Wildlife (CDFW) perspectives.

TASK 7 – Scenario Models Combination (Optional)

The Contractor shall link LVE2 scenario models with other planning investigation analyses to identify potential for any conflicts or enhanced benefits; similarly, review Reclamation modeling efforts which may link LVE with other planning investigations.

TASK 8 – Modeling LVE2 Partner’s Demands (Optional)

The Contractor shall develop model scenarios which accommodate flexibility in representing LVE2 partner demands – potentially the result of VSA, transfers, or shifts in regulatory criteria.

TASK 9 – Port LVE Implementation into CalSim3 (Optional)

The Contractor shall port LVE2 implementation into CalSim3. CalSim3 has a much higher resolution than CalSim2, and that will require adaptation for both LVE2 conveyance representation and implementation of project partner and beneficiary operations. Deliveries of project water will need to be routed to more demand units and consider specific conveyance needs. Scenarios, which include San Luis storage, will need to accommodate its updated representation as a shared single reservoir rather than separate facilities.

4.0 PERFORMANCE REQUIREMENTS SUMMARY

Task No.

Task Description

Performance Indicator

Performance

Standard

Minimum Acceptable Quality

Level 1 Initial modeling scenarios Model run completion Product should be free from technical errors and contain accurate data.

Logical interpretation of the data from the resulting product must be possible.

2 Task 1 scenario analysis

Determination of next scenarios

Product should be free from technical errors and contain accurate data.

Logical interpretation of the data from the resulting product must be possible.

3 Follow-up modeling Model run completion Product should be free from technical errors and contain accurate data.

Logical interpretation of the data from the resulting product must be possible.

4 Comprehensive analysis

Analysis of results Product should be free from technical errors and contain accurate data.

Logical interpretation of the data from the resulting product must be possible.

5 Coordination and Communication

Clear and timely initiation of communication, follow through, and resolution to action items.

Accurate tracking of Action Items

Action Items approved by Reclamation and closed with Reclamation approval.

6 Verification of model flexibility

Model run completion Product should be free from technical errors and contain accurate data.

Logical interpretation of the data from the resulting product must be possible.

7 Scenario models combination

Combination of scenario models

Product should be free from technical errors and contain accurate data.

Logical interpretation of the data from the resulting product must be possible.

8 Partner’s Demands Development of model scenarios

Product should be free from technical errors and contain accurate data.

Logical interpretation of the data from the resulting product must be possible.

9 CalSim3 Development Port LVE2 into CalSim3

Product should be free from technical

Logical interpretation of the data from the errors and contain accurate data.

resulting product must be possible.

5.0 DATA AND REPORTS - The contractor shall provide the following data and reports as follows and at the discretion of the Reclamation point of contact:

Item No.

Description

Content

Format

Medium

Delivery

1 Written summary of findings – Technical Memo 1

See Task 1 Digital MS Word and PDF, CalSim data

Email or upload to Secure FTP Site

2 Briefing Summary See Task Subtask 1.3 and Task 2

Visual video conference or in-person presentation

MS

PowerPoint

Teleconference

3 Written summary of findings – Technical Memo 2

See Task 2 Digital MS Word and PDF, CalSim data

Email or upload to secure FTP site

4 Briefing Summary See Task 2 and Task 3

Visual video conference or in-person presentation.

MS

PowerPoint

Teleconference

5 Written summary of findings – Technical Memo 3

See Task 3 Digital MS Word and PDF, CalSim data

Email or upload to secure FTP site

6 Briefing Summary See Task 3 and Task 4

Visual video conference or in-person presentation

MS

PowerPoint

Teleconference

7 Written summary of findings – Technical Memo 4

See Task 4 Digital MS Word and

PDF

Email or upload to secure FTP site

8 Briefing Summary See Task 4 Visual video conference or in-person presentation

MS

PowerPoint

Teleconference

Project File See Task 5 Digital MS Word, PDF

Email or upload to secure FTP site

10 Written summary of findings. – Technical Memo 5

See Task 6 Digital MS Word and

PDF

Email or upload to secure FTP site.

11 Technical Memo 6 See Task 7 Digital MS Word and PDF, CalSim data

Email or upload to secure FTP site.

12 Technical Memo 7 See Task 9 Digital MS Word and PDF, CalSim data

Email or upload to secure FTP site.

6.0 DELIVERABLES - The contractor shall submit the following reports in accordance with paragraph

5.0, “DATA AND REPORTS”:

1. Technical Memo 1 – New CalSim2 Modeling Scenarios I

2. PowerPoint Presentation for Technical Memo 1

3. Technical Memo 2 – Operations Controls Analysis

4. PowerPoint Presentation for Technical Memo 2.

5. Technical Memo 3 – New CalSim 2 Scenarios II

6. PowerPoint Presentation for Technical Memo 3

7. Technical Memo 4 – Comparison of Modeling Scenarios

Deliverables for Optional Tasks

1. Technical Memo 5- Regulatory Criteria Flexibility

2. Technical Memo 6 – Combination of Modeling Scenarios

3. PowerPoint Presentation for Technical Memo 6

4. Technical Memo 7 – Implementation into CalSim3

7.0 ASSESSMENT OF CONTRACTOR

(a) Monitoring Performance. During the course of the evaluation period, the COR will track Contractor performance by attending meetings, reviewing submittals, and providing technical directions. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

(b) Contractor Self-Assessment. Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than five working days after the end of each evaluation period. The COR will review and approve the self-assessment. The self- evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence.

(c) COR Recommendation. The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations in CPARS. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report in CPARS. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

(d) The Quality Assurance Surveillance Plan is one evaluation method the government uses to surveillance performance to determine whether the Contractor meets the standards of performance as defined in the

PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

PERFORMANCE REQUIREMENTS SUMMARY AND QUALITY ASSURANCE

SURVIELLANCE PLAN (QASP)

TASK

DESCRIPTION

WHAT

WHO

WHEN

WHERE

METHOD

1, 2, 3, 4, 6, 7, 9

Use CalSim2 to model new scenarios which depict distinct options for Reclamation use of storage and conveyance associated with LVE2 and other storage projects

Complete model runs with accurate data free from technical errors.

Lead Modeler or their delegate

Communicatio n will be ongoing throughout the process

N/A With ongoing communication by way of telephone calls, emails, and during live briefing presentations

1, 2, 3, 4, 6, 7, 9

Provide written summary to describe the results of the model runs in the form of Technical Memos

Professional memos provided in MS Word and PDF along with supporting CalSim data

Lead Modeler and COR

After the completion of each modeling task

Digitally by email or by way of FTP Site. OR provide CD if these methods aren’t available

By review from COR and Lead Modeler or their delegate.

1, 2, 3, 4 Provide live presentations to summarize findings related to previous and pending contract tasks.

Quality for tasks completed thus far and strategy for moving forward with additional tasks

Lead Modeler or their delegate

After the completion of each modeling task

Visual video conference or using MS Teams or similar online method, OR in-person presentation

Live OR in person at the discretion of Reclamation.