A01_RD25 ISTF Barge_PWS.pdf

Performance Work Statement (PWS) Resolute Dragon 2025 – Ie Island, Okinawa Prefecture, Japan

1.0 BACKGROUND

The purpose of this Performance Work Statement (PWS) is to outline the requirement to transport equipment, included in section 3.0 of this PWS, via barge transportation in support of Marine Wing Support Squadron 172 in order to deploy capabilities to Ie Shima in support of Resolute Dragon 2025 (RD-25) at Ie Shima Training Facility, Japan. The contracted barge shall be a roll-on/roll-off type vessel with a minimum of 400 square meter deck space capable of transporting the equipment list stated in paragraph 3.0 of this PWS. The contracted assets will transport cargo in accordance with the below specifications. The Contractor shall provide material handling support capable of lifting up to 10,000 pounds (4,535 kilograms) at Ie Shima Port. Contractor shall operate Contractor provided material handling equipment. USG personnel will operate all USG-owned equipment, adhering to safety procedures established by the port for loading and offloading equipment.

2.0 PLACE OF PERFORMANCE

Primary Seaport of Embarkation (SPOE)

• Naha Military Port, Pier 2 o LAT/LONG: 26° 12′ 30.3503″ N, 127° 40′ 03.7545″ E, MGRS: 52R CP 66896 99450

Primary Seaport of Debarkation (SPOD)

• Ie Shima Port, Okinawa, Japan o LAT/LONG: 26° 70′ 06.48437356308″ N, 127° 80′ 02.99131287919″ E, MGRS: 52R

VH 94087 04393

3.0 SCOPE OF WORK:

Contractor shall provide barge support that meets license/registration/permit/insurance requirements as per the host country regulations. Contractor is responsible for the safe transportation of equipment while loaded on barge, to include securing the load. Contractor is responsible for employing the barge, transportation, and all supporting equipment and personnel in accordance with this PWS. The Contractor is responsible for ensuring permissible sea state and tide conditions for safe travel. The Contractor is responsible for scheduling with authorities in charge of the Naha Military Port and the Ie Shima Port after receipt of scheduling requests made by the Government, in accordance with this PWS paragraph 4.0.

USG is responsible for coordinating final scheduling requests with the Contractor via the USG technical representative. The USG will provide the appropriate Mobility and Embarkation personnel to assist in securing military equipment at the discretion of the Contractor. A trained Embarkation Specialist will be on site for all loading/offloading.

3.0.1 A list of some United States Government (USG) cargo with dimensions is provided below for planning purposes.

NAME

UNIT

明示

Cargo Type Length (m)

Width (m)

Height (m)

Weight (kg)

JLTV HIGHBACK Vehicle EA 5.49 2.44 2.24 6272

QUADCON CONTAINER SHIPPING Container EA 2.44 1.47 2.08 2268 JMIC Container EA 1.12 1.32 1.09 1406 P-19R Vehicle EA 8.26 2.64 3.12 12200 MRE Pallet Breakbulk EA 1.32 1.12 1.52 226.8 600 GPM PUMP (FUELS) Breakbulk EA 3.81 2.21 2.39 1850 MK31 Vehicle EA 7.57 2.49 3.07 13832 MK970 Breakbulk EA 9.14 2.39 2.67 9070 TRAM Vehicle EA 8.8 2.74 3.35 20049 MK25 MTVR (Short bed Up-Armored) Vehicle EA 8 3.63 3.63 19706 Water Bull Trailer EA 4.1 2.11 2.01 2832 20FT ISO CONTAINER SHIPPING Container EA 6.1 2.44 2.59 5442 36,000 BTU environmental control unit 3 Ton Breakbulk EA 0.94 1.22 1.22 217.7 60,000 BTU environmental control unit 5 Ton Breakbulk EA 1.22 0.94 1.22 254 MEP-1040 Breakbulk EA 1.4 0.81 0.91 480.7 MEP-1060 Breakbulk EA 1.91 0.91 1.35 1057 MEP-1070 Breakbulk EA 2.08 0.91 1.35 1454 WATER SIXCON Breakbulk EA 2.44 1.96 1.22 1261 150 LB HALOTRON Breakbulk EA 1.07 0.76 1.64 204.1 Small Field Refrigeration system (SFRS) Container EA 1.97 2.44 2.44 4535 JOHN DEERE GATOR Vehicle EA 5.38 1.55 1.19 1182

JOHN DEERE GATOR TRAILER (UTV

TRAILER) Trailer EA 2.95 1.32 1.42 498.9

EXPEDITIONARY FIELD KITCHEN

(EFK) Container EA 8.64 2.44 3.96 10866 LME TENT Breakbulk EA 0 0 0 616.8 20K BAG CHEST Breakbulk EA 3.51 0.79 0.46 498.9

EXPEDITIONARY BATH SHOWER

FIELD Container EA 1.98 2.44 2.44 1587

CONTAINERIZED BATCH LAUNDRY

(CBL) Container EA 6.1 2.44 2.44 5261

NOTE* This list is not exhaustive and only represents a sample of the most likely items to be transported via barge. The USG reserves the right to transport other military equipment that safely fits on contracted barges that are not listed in this PWS.

3.0.2 USG will not exceed the above listed dimensions without the Contractor's approval prior to embarkation.

3.1 Specific Tasks. The Contractor shall be responsible for coordinating schedule requirements with port authorities upon notification of movement requirements by the Government, in accordance with this PWS. All additional movement requirements will be scheduled and managed by the Contractor. The Contractor shall provide material handling support at Ie Shima Port with the capability to lift up to 10,000 pounds (4,535 kilograms) and safely maneuver on and off the barge.

Barge transportation movements and material handling support are described as follows:

3.1.1 Overview of Movements. Includes (8) total round trip movements between Naha Military Port and Ie Shima Port. These (8) round trip movements will be utilized in two phases: Deployment and Redeployment. These movements are expected to begin in the morning on each movement day, pending final coordination between port authorities, Contractor, USG technical representative, and weather/sea state permitting.

• During the Deployment phase, the USG is expecting to complete up to (4) roundtrip deployment movements via barge between 3 to 7 September 2025. The round-trip movements include (4) trips from Naha Military Port to Ie Village Port and (4) trips from Ie Village Port to Naha Military Port.

• During the Redeployment phase, planned between 27-30 September 2025, USG is expecting (4) roundtrip redeployment movements via barge which include (4) trips from Naha Military Port to Ie Village Port and (4) trips from Ie Village Port to Naha Military Port.

3.1.2 Material Handling Support. The Contractor shall provide material handling support at Ie Shima Port with the capability to lift up to 10,000 pounds (4,535 kilograms) and safely maneuver on and off the barge. Material handling equipment shall be Contractor operated.

3.2 Management. Contractor is required to coordinate with the USG technical representative, Ie Village Port Management, Okinawa Defense Bureau, and Naha Military Port. This requirement will go concurrently with other projects on Ie Island, and the USG anticipates a need for the Contractor to deconflict any scheduling issues with competing priorities at the Ie Shima Port. The Contractor is required to manage scheduling, resolve scheduling conflicts, and reschedule barge movements by coordinating with all stakeholders throughout the period of performance. The Contractor shall provide a single point of contact (POC) that is responsible for coordination with USG.

3.2.1 Port Authorities. The established ports of embarkation/debarkation are Naha Military Port and Ie Shima Port. The USG will be embarking and debarking military equipment from both ports during the duration of the period of performance for this contract. The USG does not control the at sea routes. The Contractor must coordinate movement details with the appropriate port authorities listed in paragraph 7.2 after receiving movement requests from the USG. The USG does not have the authority to direct an established route. The Contractor must work with the port authorities to establish at sea routes and control port dwell times.

3.3 Scheduling. The Contractor shall schedule barge movements effectively and support changes to schedule following weather and USG proposed changes. Transit between the SPOE and SPOD is highly susceptible to delays caused by weather. The Contractor shall coordinate for an adjusted barge schedule when directed by the USG technical representative within up to 72 hours. The Contractor shall send a reminder email 48 hours before each scheduled movement to all stakeholders to re-confirm the barge schedule. Coordination calls shall be conducted with personnel listed in paragraph 7.2 of this PWS.

3.3.1 Contractor proposed changes to schedule. All proposed changes to schedule shall be coordinated with the USG immediately and an amended delivery schedule will be sent to the USG technical representative by the Contractor in writing documenting bilateral concurrence for each change to schedule within 72 hours of notification.

3.3.2 USG proposed changes to schedule. The USG technical representative will notify Contractor to reschedule movements for USG convenience in writing within (72) hours prior to scheduled movement. The Contractor shall respond to the adjusted delivery schedule in writing. If Contractor disagrees with the schedule change, the USG technical representative will provide alternate means for delivery to maintain the original schedule, or the Contracting Officer will be notified to seek a resolution.

3.3.3 Weather Delays. Delivery shall be postponed due to typhoon or weather conditions that suspend barge or ferry transportation. Contractor shall reschedule delivery once barge/ferry transportation is operational and provide the updated barge movement schedule within 72 hours.

3.3.3.1 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor shall depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

3.3.4 Holidays. The Contractor may be required to work during local and/or United States holiday periods.

4.0 PERIOD OF PERFORMANCE:

The period of performance for this requirement is 3 September 2025 to 30 September 2025. The USG technical representative for this Contract will register movements and schedule necessary dates for support with the Contractor. The Contractor shall be prepared to execute the first movement by 3 September 2025. The Contractor shall schedule for specific times directly with the port authorities in PWS section 7.2 and in coordination with the USG technical representative.

4.1 Tentative Schedule. The below schedule is tentative and subject to change. Final dates and times for movements coordinated between the USG technical representative and Contractor, per

PWS 3.1.

Movement # Dates Location 1 through 4 3-7 September 2025 Initial Trips: From Naha Port to Ie Shima Port

Return Trips: From Ie Shima Port to Naha Port 5 through 8 27-30 September 2025 Initial Trip: From Ie Shima Port to Naha Port

Return Trip: From Naha Port to Ie Shima Port

4.2 Deployment Movements. The USG is planning (4) round trips from Naha Military Port to Ie Village Port between 3-7 September 2025, with one movement per day. The Contractor is required to coordinate with the port authorities to coordinate the remaining details. The USG will provide the equipment listings for all movements to the Contractor.

4.3 Redeployment Movements. The USG is planning (4) round trips from Ie Village Port to Naha Military Port between 27-30 September 2025, with one movement per day. The Contractor is required to coordinate with the port authorities to coordinate the remaining details. The USG will provide the equipment listings for all movements to the Contractor.

4.4 Each trip may be requested for up to 400 square meters of cargo with example equipment dimensions provided in PWS 3.0.1.

5.0 MAINTENANCE AND SAFETY

The Contractor is responsible for all fees required for transport throughout the duration of the contract period. The Contractor is responsible for the maintenance of the supporting equipment to ensure performance of the service. The vessel and all associated equipment shall be seaworthy, properly and efficiently manned, equipped, supplied, and prepared to perform the service required.

5.1 Safety Items. The Contractor must maintain equipment pursuant to local city and country safety requirements.

The Contractor is responsible for all scheduled and unscheduled maintenance of supporting equipment. The Contractor shall provide all parts and labor necessary to complete required maintenance tasks at no additional cost to any already agreed upon/negotiated lease rate.

Maintenance shall be performed according to the manufacturer’s recommended maintenance schedule. If the Contractor’s scheduled or unscheduled maintenance results in USG losing use of equipment for more than 24 hours, the Contractor shall provide replacement shipping of a comparable make and model in order to fulfill requirements outlined in this PWS.

5.2 Local Procedures, Laws, And Regulations. Contractor shall act in accordance with local procedures and regulations applicable in the region.

5.3 Health Protection. Contractor shall ensure strict compliance to the rules and procedures in the region regarding the health protection of all personnel. Contractor shall provide all necessary consumables, materials or equipment to ensure compliance to health protection order within the region.

5.4 Cargo Riders. USG "Cargo riders" will assist the Contractor as special equipment operators on board the barge to ensure they are readily available in cases of emergency. Additionally, they will be available at the point of debarkation to offload equipment to minimize delays in port operations.

6.0 DAMAGES

All Contractor claims for damage by the USG should be submitted to the contracting officer for consideration.

6.1 Pre and Post Embarkation Inspections. USG vehicle operators will conduct a walkaround inspection with the Contractor to annotate any discrepancies by taking photographs of any pre-existing damages. Upon debarkation, USG technical representative and Contractor will confirm the status of the Military Equipment and annotate any discrepancies by taking photographs of any damages that occurred during transportation. If the Contractor and USG technical representative identify issues, they will be raised to the Contracting Officer for resolution.

6.2 Liability and Insurance. See Clause 52.247-22 Contractor Liability for Loss of and/or Damage to Freight other than Household Goods.

7.0 POINTS OF CONTACT AND AUTHORITIES

7.1 Contracting Officer Authorities. The Contracting Officer is the only person authorized to approve any changes to the requirements of this contract and not withstanding provisions contained elsewhere in this contract, the authority remains solely with the Contracting Officer. In the event the Contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price as a result of the change.

7.2 Other Authorized Personnel. The following personnel are authorized to coordinate directly with the Contractor in support of contract requirements contained herein.

USG technical representatives:

- Provided upon contract award

Okinawa Defense Bureau:

大濱 修凱（OHAMA Shuga）098-921-8181 (ex.229); s-ohama-ok@ext.okinawa.rdb.mod.go.jp

Naha Military Port:

1) For information on Mooring please contact MSC:

Mr. Gene Palabrica +81 098-857-8204 (Office); Gene.S.Palabrica.civ@us.navy.mil

2) For port storage area please contact the Terminal Operations Chief:

Mr. Demetrick Allen +81-90-6861-8392; demetrick.t.allen.civ@army.mil

Ship management section, Local Public Enterprise Division, Ie Village (伊江村公営企業課 船舶事業

係）

5.0 Kazuya Shimabukuro （島袋 和也）0980-49-2255 kazuya@vill.ie.lg.jp

8.0 BASE PASSES

The Contractor is responsible for providing all necessary identification to the USG POC in sufficient time to coordinate base access as necessary. Should the contractor have difficulty obtaining the necessary passes, they must contact the Contracting Officer immediately.

9.0 PERFORMANCE REQUIREMENTS SUMMARY (PRS)

Task or Deliverable Performance Standard

Acceptance Quality Level

Surveillance Method Incentive

Transportation of equipment PWS 3.0 and 4.0

The performance standard will be met when the requirements for transportation of equipment detailed in PWS 3.0 and 4.0 have been accepted by the Government.

Acceptable performance has been met when 100% of the equipment has been delivered safely in accordance with PWS.

Contracting Officer/Government Point of Contact surveillance or feedback of work completed.

Unsatisfactory performance may result in deduction from invoice up to 10% per movement.

Management

PWS 3.2

The performance standard will be met when the Contractor communicates with all parties described in paragraph 3.2.

Acceptable performance has been met when requirements are

Contracting Officer/Government Point of Contact surveillance or feedback of work completed.

Positive past performance references may be provided for future USG contracts.

communicated effectively between key stakeholders defined in this

PWS.

Scheduling

PWS 3.0

The performance standard will be met when:

(1) the Contractor schedules movements when notified by USG.

(2) adjusts to changes in the schedule within 72 hours if applicable

Acceptable performance has been met when 100% of movements are scheduled with USG and port authorities, in accordance with PWS.

Contracting Officer/Government Point of Contact surveillance or feedback of work completed.

Positive past performance references may be given for future USG contracts.

(End of Performance Work Statement)