A01_PWS ISO 45001.pdf

PERFORMANCE WORK STATEMENT (PWS)

INTERNATIONAL ORGANIZATION FOR STANDARDIZATION (ISO) 3RD PARTY AUDITOR

AND CERTIFICATION BODY

FOR

ISO 45001:2018 CERTIFICATION

1.0 SCOPE OF WORK: This Performance Work Statement (PWS) establishes the work efforts that shall be performed by the contractor as the minimum requirements to certify Marine Depot Maintenance

Command (MDMC) as an ISO 45001:2018 organization. The contractor shall be an accredited certification body of the American National Standards Institute (ANSI), American Society for Quality

(ASQ), ANSI-ASQ National Accreditation Board (ANAB) or equivalent Accreditation Board for performing the certification and auditing of Marine Corps Logistics Command (MARCORLOGCOM) organizations, Quality Management Systems (QMS) at MARCORLOGCOM, Albany, GA and Barstow, CA. Resultant contractor shall perform as the ISO 45001 3rd party certifying body and auditor for

MDMC within MARCORLOGCOM, providing the following services: Pre-Assessment Audit, Certification Audits and Surveillance Audits. Each of these services is discussed in Section 2.0, DESCRIPTION OF TASKS.

1.1. User Name. Marine Depot Maintenance Command, Quality Division, 814 Radford Blvd Suite

20325, Albany, GA 31704-0325.

1.2. Background. The Business Performance Division (BPD) serves as the principal advisor to the

Commanding General and staff on business and quality related activities. Select MARCORLOGCOM organizations are registered to ISO standard 9001:2015, and maintain ISO certification through periodic surveillance of its QMS. MDMC leadership desires this same level of certification as it relates to

Occupational health and safety (OH&S) management systems. ISO 45001:2018 provides the requirements and guidance for use to fulfill the organization’s need for OH&S management systems certification. ISO 45001:2018 provides a framework for managing OH&S risks and opportunities, as well as assist in identifying training required for compliance through the use of organizational quality systems. Whereas pursuit of this certification is a new requirement, work performed under this delivery order shall build on previous delivery orders for similar occupational safety and health services and support.

1.2.1. Organizational Structure. Marine Depot Maintenance Command is comprised of both line and staff organizations as depicted below:

2.0 DESCRIPTION OF TASKS: The contractor shall be required to sign and maintain a non-disclosure statement throughout the duration of the Purchase Order or Task Order. The certification body shall perform the duties of a 3rd party auditor/certifying body in keeping with ISO standards and guidelines.

The quote for services should include:

Travel costs associated with each task.

No penalty for changing schedules with reasonable notice.

No application fee for registration over and above the cost of the certification body.

Registration certificates for each organization at no additional cost.

Duplicates for like organizations, if required, at no additional cost.

Revisit audit, if required, based on the outcomes of the previous audit.

Additional audits shall be required should an organization fail a certification audit and lose the

ISO certification.

Virtual audits shall be performed if necessary to satisfy established audit schedule.

On-site audits shall be coordinated with the Government Representative for pre-approval of all scheduled visits.

2.1 Location and Duration. The MDMC Production Plants, Albany & Barstow (PPA & PPB) are large, industrial maintenance operations that perform major repairs, rebuild, and modify various types of Marine

Corps ground combat equipment, combat support and combat service support equipment. Their workforce is approximately 1,716 employees including civilian, military, and contractor personnel who report to the Commander at the MDMC. In alignment with ISO 9001:2015 certification, MDMC PPA and

PPB shall be ISO 45001:2018 certified under one registration.

The certification body shall perform one Pre-Assessment Audit, four surveillance audits, and one

Certification audit at each production plant consisting of a minimum of 1.5 days onsite per surveillance audit and 3.0 days for recertification audit in accordance with the ISO three year audit cycle and one revisit audit if required. The certification body shall perform surveillance of activities and processes with regard to the organization’s OH&S policy to verify that the organization is compliant according to documented standards and successful in providing a safe and healthy workplace. The establishment, implementation and maintaining of an OH&S management system shall be evidenced with documentation supporting: (a) continual improvement of OH&S performance; (b) fulfilment of legal requirements and other requirements; and (c) achievement of OH&S objectives. Deficiencies shall be documented in a

Corrective Action Request (CAR) presented at the conclusion of the visit. A brief to the MDMC

Commander shall be presented at the conclusion of all audits. The results of the audit shall be documented in a formal, written report submitted to the COR for distribution.

The total workforce is approximately 1,346

• MDMC, PPA: 821

• MDMC, PPB: 525

3.0 DELIVERABLES: The contractor shall provide the program deliverables identified below in electronic format, (unless otherwise stated in Table 2) distinctly labeled, to include all linked data used in spreadsheets, presentations, or other media. All program deliverables shall be delivered to the

Government Representative for endorsement and distribution to other Divisions/Departments/Subordinate

Commands and Higher Headquarters.

Audit Plan shall be submitted five working days prior to the scheduled opening meeting.

Conduct opening meeting prior to commencement of audit.

Submit hard copy Corrective Action Requests at conclusion of audit.

Conduct closing meeting at the conclusion of each audit.

Submit Final Audit Report electronically within five working days of the closing meeting.

Register organization appropriately, and submit Registration Certificate to Government

Representative no later than 60 working days after completion of a successful registration audit.

Table 2 - Deliverables

Title Description Format Due Date

Audit Plan Audit plan Electronic No later than five working days prior to the pending audit.

Opening Meeting Meeting Meeting Opening day of audit.

Corrective Action

Request

Reports Electronic and Printed At conclusion of audit.

Closing Meeting Meeting Meeting At conclusion of audit.

Final Audit Report Report Electronic No later than five working days after the closing meeting.

Registration Audit

Certificate

Certificate Printed No later than sixty working days following audit completion.

4.0 PERIOD OF PERFORMANCE: The period of performance shall be:

Table 3 - Period of Performance

Base Period 01 October 2022 through 30 September 2023

First Option Period 01 October 2023 through 30 September 2024

Second Option Period 01 October 2024 through 30 September 2025

MDMC Albany GA, and Barstow CA, shall commence an initial 45001:2018 Pre-Assessment

Audit on or about Oct 2022, which shall be followed by a Certification Audit six months after the initial Pre-Assessment Audit. Four surveillance audits shall follow, with one scheduled every six months to ensure no lapse in certification.

5.0 PLACE OF PERFORMANCE: The work shall be performed on site at Marine Corps Logistics

Base, MDMC Production Plant Albany located in Albany, Georgia and Marine Corps Logistics Base

MDMC Production Plant Barstow, located in Barstow, California. Travel costs shall be included in the estimate for each task in paragraph 2.0 (DESCRIPTION OF TASKS). When necessary and when agreed upon by MDMC Quality Director and the Contractor, virtual auditing may be used to satisfy both surveillance and certification audits. In such cases, the contractor is responsible for any equipment needed to execute the virtual audit (i.e. laptops, computers, smartphones). All established requirements and timelines shall be met in accordance with section 3.0, DELIVERABLES.

6.0 SAFETY: MARCORLOGCOM has achieved OSHA Voluntary Protection Program (VPP) recognition, and VPP affects all applicable contractors operating on site. Additionally, MDMC is currently pursuing VPP Star status as a subordinate command to MARCORLOGCOM. It is the contractor's responsibility to ensure its employees and managers are in full compliance with OSHA requirements and MDMC 5100.8x Standard Operating Procedure. All contractors, whether regularly involved in routine site operations or engaged in temporary projects such as construction or repair, must follow the safety and health rules of MARCORLOGCOM. Detailed information on VPP is available on the OSHA website at http://www.osha.gov/dcsp/vpp/index.html. MDMC Risk Management Branch http://www.osha.gov/dcsp/vpp/index.html personnel shall provide a safety brief to the contractor that identifies the following: emergency contact numbers; nearest emergency exits; fire emergency rally points; nearest restroom and snack bar locations;

Active Shooter instructions; Personal Protective Equipment requirements; and any other additional information needed to ensure safety.

6.1 Additional safety requirements:

6.1.1 Applicable Contractors: These requirements apply to contractors, subcontractors, and their employees or agents.

6.1.2 As soon as reasonably possible but no later than 24 hours of any mishap or incident resulting in personal injury (OSHA recordable) and/or significant property damage while performing work authorized by this contract, the contractor shall notify the following:

The activity’s Safety Representative: TBD

The Government Representative (if applicable): TBD

The Contracting Officer:

MARCORLOGCOM Environmental Health and Safety (EH&S) office. A written report of the mishap/incident shall be sent within 24 hours to EH&S/S11. TBD

Installation Safety Office, Marine Corps Logistics Base, Risk Management Office TBD.

6.1.3 Mishap notifications shall contain, as a minimum, the following information:

Contract Number, Name of Company, and Name and Title of Person(s) Reporting

Date, Time, and exact location of accident/incident

Brief narrative of accident/incident (Events leading to accident/incident)

Cause of accident/incident, if known

Estimated cost of accident/incident (material and labor to repair/replace)

Nomenclature of equipment and personnel involved in accident/incident

Corrective actions (taken or proposed)

Other pertinent information

6.1.4 Contractor must fully cooperate with MARCORLOGCOM safety personnel during safety inspections of the workplace and inspections of required documentation.

6.1.5 Safety requirements listed in this package that do not relate to the contractor’s operations or services may be waived by the Contracting Officer. Objections made by the contractor must be reported to the Contracting Officer within 10 days of contract award. Objections will be considered on a case-by-case basis.

6.1.6 Smoking and the use of tobacco products is allowed in designated areas only.

6.1.7 All vehicle operators and passengers of contractor and privately owned vehicles are required to wear seatbelts while their vehicle is in operation on the installation and/or performing work under this contract.

The use of seatbelts is also required on all mobile construction equipment operating on the installation and/or performing work under this contract.

6.1.8 All vehicle operators and passengers are prohibited from using a cell phone, personal digital assistant (PDA), or Blackberry™, unless the vehicle is safely parked or the operator is using a hands-free device. The use of portable headphones, earphones, or other listening devices (except for hand-free cell phones) while operating a motor vehicle is also prohibited.

6.1.9 Should an accident occur and in the event the US government investigates the mishap, the contractor and subcontractors shall cooperate fully and assist government personnel during the investigation period.

Instructions pertaining to the assistance required from the contractor in support of an investigation and the point of contact of the MARCORLOGCOM safety personnel involved in an investigation will be provided by the COR or the Contracting Officer.

7.0 GOVERNMENT FURNISHED EQUIPMENT: The contractor shall provide their own computers, phones, equipment, and consumable supplies, as needed. Temporary work space shall be provided while on-site to perform certifications, or surveillance audits expected to be approximately one week or less in duration per task.