W912UM19R0021 Amend 2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

a. The site visit location, as stated in Addendum 52.212-1 'D. Site Visit Schedule,' for Osan AB has been changed from Main Gate to Morin Gate and the POC's (Alex Pecsun) phone number is corrected from 010-855-2873 to 010-5228-2873.

b. All other terms and conditions remain unchanged.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 34

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 13-Dec-2019

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X W912UM19R0021

X 9B. DATED (SEE ITEM 11)

06-Dec-2019

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

13-Dec-2019

CODE

CONTRACTING DIVISION

U.S. ARMY CORPS OF ENGINEERS

FAR EAST DISTRICT

UNIT #15546

APO AP 96271

W912UM 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

W912UM19R0021

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

The following have been modified:

ADDENDUM TO FAR 52.212-1

ADDENDUM TO FAR 52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (JAN 2017)

A. PROPOSAL INSTRUCTIONS:

PROPOSAL INSTRUCTIONS:

1. General Instruction

Offerors shall strictly adhere to the requirements in this Section when preparing the proposal to be submitted in response to this Request for Proposal (RFP). All proposals shall be in English. Proposals may be submitted by any legally organized offeror authorized to do business in the Republic of Korea.

1.1 System for Award Management (SAM): Only Offerors registered in the SAM database will be eligible to receive award of a contract under this Solicitation. Instructions for registering with SAM are located at the SAM Web site:

https://www.sam.gov/. Offerors located outside of the United States must obtain a NATO Commercial and Government Entity (NCAGE) code and a Dun & Bradstreet Data Universal Numbering System (DUNS) number prior to registering at the SAM site.

1.1 DUNS and Cage Code Number

A CAGE code and a DUNS number are a requirement to do business with the U.S. Federal Government. For more information regarding obtaining a CAGE code:

FOR NON-U.S. COMPANIES

Non-U.S. companies are issued NATO Cage Codes (NCAGE) by contacting the designated Point of Contact (POC) at the National Codification Bureau (NCB) of the country where the company is located. For a list of addresses and POCs, go to for NCAGE: http://www.d2b.go.kr for DUNS: http://www.nicednb.co.kr/ Please note: Organizations with an address containing APO, FPO or AE do not need an NCAGE assigned by an Allied Nation or NATO-sponsored NCB. Instead, these companies must register in the CCR to receive a U.S. Cage Code.

The POC for South Korea is:

The Standard Planning Team Of the Standard Management Bureau Defense Acquisition Program Division (23 Yongsangogyogil) #2-15 Yongsan 2 ga dong Yongsan-gu

SEOUL (140-841)

Republic of Korea

TEL: +82-2-2079-4639

FAX: +82-2-773-7587

E-MAIL: CAGEKR@dapa.go.kr

Ms. Han, A Lum 02-6203-7727

2. Proposal Submission Requirements

2.1 Proposal Format: Portable Document Format (PDF)

2.2 Proposal revision format.

2.2.1 Format revisions submitted prior to the date/time set for receipt of proposals, and/or revisions submitted as a result of discussions, as follows:

2.2.2 Resubmit the entire Volume containing the revision(s) with a list of the revised pages printed on the cover page.

2.2.3 Next to the page numbers of the revised pages, indicate the date of the revision.

2.2.4 Number proposal replacement pages and clearly mark them with “REVISED” and the date of revision.

2.2.5 Submit revised text and revised page numbers and revision dates in red text.

2.2.6 Begin and end revised charts, tables or illustrations with the word, “Revised” in red

3. Packaging proposals

3.1 Submit the Price and Technical portions of the proposal in separate PDF files.as described in Table -1, Volume Submission Instructions. Failure to follow this instruction may require the Government to disqualify the offer.

Table -1, Volume Submission Instructions

Volume Number Evaluation Factor File Name Page Limitations

Volume I Price Price.pdf NONE

Volume II Technical Tech.pdf 100

Volume III Past Performance PastPerf.pdf NONE

*Note page limitations: A Cover Page, Table of Contents, resumes and/or a glossary of abbreviations or acronyms will not be included in the page count of the Technical Volume. However, be advised that any and all information contained within any Table of Contents and/or glossary of abbreviations or acronyms submitted with an Offeror’s proposal will not be evaluated by the Government. Individual resumes shall not exceed 3 pages per resume.

B. PROPOSAL SUBMISSION

1. Proposals shall be submitted no later than 10:00 A.M, January 20, 2020..

2. Submit PDF Volumes I - III electronically via email to Gina.A.Petrino@usace.army.mil. After the date set for receipt of offers, the apparent successful offeror shall provide the original (hard copy) SF 1449 to the Contracting Officer, upon request.

3. Proposal Preparation Costs:

The Contracting Officer is the only individual legally authorized to commit the Government to the expenditure of public funds in connection with this procurement. The solicitation does not commit the Government to pay any costs for the preparation and submission of an offer in response to this solicitation.

4. Proposal Format:

a. General:

The submission shall be clearly indexed and logically assembled. Each volume shall be clearly identified and shall begin at the top of a page. All pages of each volume shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Proposal page limitations are applicable to this procurement. All files shall be submitted as an Adobe Acrobat (PDF) file or compatible. Page size shall be no greater than 8 1/2" x 11". The top, bottom, left and right margins shall be a minimum of one inch each. Font size shall be no smaller than 12-point. Arial or Times New Roman fonts are required. Characters shall be set at no less than normal spacing and 100% scale. Tables and illustrations may use a reduced font size not less than 8-point and may be landscape. Line spacing shall be set at no less than single space. Each paragraph shall be separated by at least one blank line. Page numbers, company logos, and headers and footers may be within the page margins ONLY, and are not bound by the 12-point font requirement. Footnotes to text shall not be used.

b. File Packaging:

All of the proposal files may be compressed (zipped) into one file entitled “proposal.zip” using WinZip version 6.2 or later version. The proposal files may also be submitted individually using the naming convention identified in Table One (1) (below).

c. Content Requirements:

All information shall be confined to the appropriate volume. The titles and file type requirements for each file are shown in the Table below:

Name of person submitting proposal – Name of individual signing proposal.

Email address of person submitting proposal – Email address of the individual signing the proposal.

File information - Title the file(s) in the following format:

Volume I – Price proposal: “SOLICITATION NUMBER-COMPANY NAME-PRICE” Volume II – Technical proposal: “SOLICITATION NUMBER-OFFEROR’S COMPANY

NAME-TECHNICAL”

Volume III – Past Performance proposal: “SOLICITATION NUMBER-COMPANY NAME-

PAST PERFORMANCE”

5. Offeror’s Questions and Comments

a. Submit all technical inquiries and questions relating to proposal procedures via Bidder Inquiry in ProjNet at http://www.projnet.org/projnet. To submit and review proposal inquiry items, Offerors will need to be a current registered user or self-register into the system. To self-register:

- Go to the ProjNet web page;

- Click the BID tab;

- Select “Bidder Inquiry”;

- Select agency USACE;

- Enter the Key for this solicitation which is listed below;

- Enter the Offeror’s e-mail address;

- Click “login;

- Fill in all required information;

- Click “create user”;

- Verify that the information on the next screen is correct; and

- Click to continue.

b. From this page the Offeror may view all Offeror inquiries or add an inquiry.

c. Offerors will receive an acknowledgement of each question via email, followed by an answer to the question after it has been processed by the Contracting Officer.

d. The Solicitation Number is: W912UM-19-R-0021; the Bidder Inquiry Key is: EGUKXA-5PPC5K.

e. Submit only one (1) question per submission. Multiple questions will not be allowed. Any inquiries with multiple questions will have only the first question answered.

f. Offerors should review the Solicitation in its entirety and review the Bidder Inquiry System for answers to questions prior to submission of a new inquiry.

g. For technical assistance accessing the Bidder Inquiry System, a ProjNet call center operates weekdays from

8am to 5pm U.S. Central Time Zone (Chicago). The telephone number for the Call Center is +1-800-428- 4357. The number is not toll free from Korea.

h. New questions will not be accepted by the Bidder Inquiry System five (5 days) prior to the date set for receipt of proposals in order to ensure the Contracting Officer has adequate time to prepare an appropriate response and/or amend the solicitation in response to a question, if necessary.

C. TECHNICAL PROPOSAL CONTENT REQUIREMENTS

Volume 1 – Price Proposal

1. Factor 1 - Price: All offers with separately priced line items will be analyzed for unbalanced pricing.

1. Complete and submit the Price Proposal Schedule (CLIN 0001, 1001, 2001, 3001, & 4001).

2. Statement that the contractor’s offer remains valid for no less than one hundred and twenty (120) calendar days from the RFP closing date.

3. Submit a signed, completed copy of the SF1449 and any SF30 Solicitation Amendments in Volume I of its proposal. Ensure Blocks 12, 17, 30a, 30b, and 30c are completed.

4. Provide a copy of SAM showing DUNS number and Cage Code in accordance with the Paragraph No. 1.1

System for Award Management (SAM).

5. The contractor shall submit a basis of estimate (BOE) with sufficient price detail to support the proposed firm-fixed prices/rates and to permit the Government to determine that the proposed firm-fixed price, labor mix and level of effort is fair and reasonable.

6. The contractor shall explain the estimating processes and methodologies used in estimating labor rates for after hours, weekends and Observed Federal Holidays, per year.

Volume II - Factor 2 – Technical

Offerors shall propose a detailed approach that addresses the following:

(1) A summary of corporate experience and knowledge of the prime contractor, all teammates (as applicable) and/or subcontractors (as applicable), as it relates to the following area:

i. The relevance (similarities and differences) of the corporate experience cited to the Performance Work

Statement (PWS) requirements and any unique methodologies or approaches to completing the work.

ii. Complete description of the technical approach that satisfies the PWS requirements, including details which indicate that the Offeror possesses an overall understanding of the scope and the requirements of the PWS.

(2) Key Personnel: Identification of key personnel proposed and their duties and responsibilities as related to the requirements in the PWS. The Offeror shall address qualifications, education, availability, and specific experiences that are directly related to the requirements of the PWS.

(3) Management Approach: The Offeror’s Management Approach to managing its team, lines of authority and communication, and problem resolution methodologies. Offerors shall provide an outline of how the effort required by the solicitation will be assigned for performance within the Offeror’s corporate entity and among the proposed teammates and/or subcontractors. The Offeror’s approach to risk management, including the processes and methodologies for identifying, mitigating and monitoring risks. The contractor shall also describe:

i. Company safety procedures

ii. Preventative Maintenance Schedules and Inspection Timely Fulfillment

iii. Operational procedures and management structure

iv. Quality assurance and quality control procedures

v. Incident response procedures and corrective action

vi. Provide identical services for multiple locations at the same time, as needed

vii. Timeliness and capability to meet spare parts requirement

(4) Organizational Structure/Management: The offeror’s proposal shall document that the organization has the experience and capabilities to provide total maintenance services in a timely and efficient manner. Provide detailed information regarding your ability to:

i. Meet all of the requirements, terms and conditions stated in the PWS.

ii. Provide 1 Point of Contact to communicate with the COR regarding all concerns for all facilities. This is inclusive of the COR communicating emergency needs, on-demand repairs at any level, coordination of repairs, etc. as defined in the PWS.

iii. Provide adequate staffing and management capable of supporting the Korea-wide DoDEA school systems as stated in the PWS. Inclusive of the resume(s) for the point of contact/project manager personnel.

(5) Quality Assurance and Quality Control: The Offeror’s approach to quality control, including the Offeror’s processes and methodologies shall be evaluated. Describe your quality management system that is currently in place as it will be evaluated for meeting the needs of the PWS requirements. Please also provide all quality certifications and/or licenses obtained. Please see the Quality Assurance Surveillance Plan (QASP) which provides details on how the Government will monitor contractor performance. Provide Program Manager name and include the QASP with your proposal.

(6) Licenses and Certifications: The contractor and all sub-contractor’s facilities shall have all licenses, permits, and certifications as required by local, U.S. Army and U.S. Air Force authorities to provide total maintenance services for the DoDEA school systems Korea-wide as described in the PWS. The contractor shall provide a copy of all licenses and certifications for servicing the specified proprietary equipment. This documentation will serve as part of the pre-award responsiveness and responsibility determination and needs to be submitted as part of the solicitation response. The contractor must prove that they are licensed or certified to perform the maintenance on the proprietary equipment listed and as required in the PWS. Provide applicable required licenses, certificates and training of personnel who will be performing services.

Volume III - Factor 3 - Past Performance

The Contractor shall provide either a final CPARs for each of the projects submitted according to Factor 2, Subfactor 4 Organization Structure/Management. If a final CPARs cannot be provided, a NAVFAC/USACE Past Performance Questionnaire (PPQ) may be submitted.

The Past Performance Questionnaire shall be completed by the client or client’s representative not affiliated with the offeror. Completed PPQs should be submitted to the Contracting Office of the evaluation agency.

It is the offeror’s responsibility to follow up with the evaluating agency to ascertain if the required information has been forwarded prior to the establishing closing date of the solicitation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client Information for the respective project(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. The questionnaires should be submitted directly to the Government’s points of contact, both Ms. Gina Petrino, Gina.A.Petrino@usace.army.mil and to Brady Hales, brady.l.hales@usace.army.mil by e-mail prior to proposal closing date. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

Past Performance Questionnaire (PPQ) (Form PPQ-0)

The PPQ is provided for the Offeror or its team members to submit to the client. The Past Performance Questionnaire should be completed by an owner or owner’s representative not affiliated with your firm.

Ensure correct phone numbers and email addresses are provided for the client point of contact. Completed PPQs should be submitted to the Contracting Office of the evaluating agency. It is the Offeror’s responsibility to follow up with the evaluating agency to ascertain if the required information has been forwarded prior to the established closing date of the solicitation. If the Offeror is unable to obtain a completed PPQ from a client for a contracted work(s) before proposal closing date, the Offeror should complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective work(s). Offerors should follow-up with clients/references to ensure timely submittal of questionnaires. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation.

NOTE TO OFFERORS: Offerors shall retrieve their CPARS past performance information directly from the Past Performance Information Retrieval System (PPIRS) at https://www.cpars.gov/ppirs. PPIRS is an electronic repository of performance information for all the major Government performance reporting systems.

In order to log onto PPIRS the Offeror must have purchased and installed a Public Key Infrastructure (PIK) certificate on its information technology system. It is a DoD requirement that the Offeror will need to have a PKI certificate to access the CPARS system. If the Offeror does not have this certificate, it cannot access its CPARS information. Additional information about the PKI certificate is posted in red at the top, center portion of the http://www.ppirs.gov web page. The Offeror will also need its DUNS number and Marketing Partner Identification Number (MPIN) to log onto PPIRS. The MPIN number was selected by whomever from your firm is registered with the Central Contractor Registry at http://www.sam.gov. If the Offeror does not know its MPIN number, it will need to contact the System for Award Management (SAM) help desk by emailing the help desk from the e-mail line on the https://fsd.gov/fsd-gov/home.do web page. The SAM help desk will only release the MPIN number to the person who originally registered the Offeror.

The Offeror may also attempt to retrieve its CPARS information as follows:

(1) Contact the Offeror's Government point of contact for the project it has submitted for Factor 1 and request that the point of contact provide a copy of the CPARS information to the Offeror; or

(2) Apply for “Contractor Corporate Senior Management Representative” access on the following CPARS web page: http://www.cpars.csd.disa.mil/. This type of access is issued to only one person within the firm, typically a member of senior management. In addition to accessing the Offeror's completed CPARS performance evaluations, the Offeror will also be able to view status of evaluations which have not yet been completed. Following receipt of the Offeror’s faxed application request, the Offeror’s point of contact will be emailed logon and access instructions. This type of access will only let the Offeror see CPARS information, so it is not as complete as PPIRS access which allows access to evaluations prepared by non-DoD federal agencies, as well as the DoD agencies which use CPARS.

Response to Factor 3 has no page limit.

D. SITE VISIT SCHEDULE

Site Visit Schedule is as below:

The number of attendees shall not exceed three (3) persons per contractor. Persons attending the site visit shall bring with them either a Korean ID Card (Certificate of Residence) or Passport. Contractors who plan on attending the site visits shall notify the Contracting Officer via email (Gina.A.Petrino@usace.army.mil) 48 business hours prior to site visit date.

Location Date Time Point of Contact Camp Humphreys, West Elementary & Middle School Dodu-ri Gate

Camp Humphreys, High School, Central Elementary, & DSO Dodu-ri Gate

Osan AB Elementary & Middle/High School Morin Gate

Daegu Elementary (Camp George - Gate 3) & Middle/High School (Camp Walker - Gate 6)

January 10, 2020

January 9, 2020

January 8, 2020

January 6, 2020

Meet at Gate 0730 Start 0800

Meet at Gate 07300 Start 0800

Meet at Gate 0730 Start 0800

Meet at Gate 6 at 0730 Start 0800

Project Manager, Alex Pecson Cell: 010-5228-2873

Project Manager, Alex Pecson Cell: 010-5228-2873

Project Manager, Alex Pecson Cell: 010-5228-2873

Project Manager, Alex Pecson Cell: 010-5228-2873

E. ATTACHMENT – TABLES

Attachment 1: Price Proposal Schedule Attachment 2: Past Performance Questionnaire

Attachment 1 – Price Proposal Schedule

CLIN Description Quanti ty

Unit Unit Price (₩)

Amount (₩)

Base Year Period TBD

0001 Preventative Maintenance and Inspections 12 Months

0002 On‐Demand Repairs On-Demand Repair Labor Hours:

Normal Business Hour Rate (Estimated 5,000 Hours): $_____ After Normal Business Hour Rate (Estimated 500 Hours): $____ Weekend Labor Hour Rate (Estimated 1,000 Hours): $_______ Holiday Labor Hour Rate (Estimated 1,300 Hours): $________

7,800 Hours TBD

Total

1st Option Period TBD

1001 Preventative Maintenance and Inspections 12 Months

1002 On‐Demand Repairs On-Demand Repair Labor Hours:

Normal Business Hour Rate (Estimated 5,000 Hours): $_____ After Normal Business Hour Rate (Estimated 500 Hours): $____ Weekend Labor Hour Rate (Estimated 1,000 Hours): $_______ Holiday Labor Hour Rate (Estimated 1,300 Hours): $________

8,600 Hours TBD

Total

2nd Option Period TBD

2001 Preventative Maintenance and Inspections 12 Months

2002 On‐Demand Repairs On-Demand Repair Labor Hours:

Normal Business Hour Rate (Estimated 5,000 Hours): $_____ After Normal Business Hour Rate (Estimated 500 Hours): $____ Weekend Labor Hour Rate (Estimated 1,000 Hours): $_______ Holiday Labor Hour Rate (Estimated 1,300 Hours): $________

9,450 Hours TBD

Total

3rd Option Period TBD

3001 Preventative Maintenance and Inspections 12 Months

3002 On‐Demand Repairs On-Demand Repair Labor Hours:

Normal Business Hour Rate (Estimated 5,000 Hours): $_____ After Normal Business Hour Rate (Estimated 500 Hours): $____ Weekend Labor Hour Rate (Estimated 1,000 Hours): $_______ Holiday Labor Hour Rate (Estimated 1,300 Hours): $________

10,310 Hours TBD

Total

4th Option Period TBD

4001 Preventative Maintenance and Inspections 12 Months

4002 On‐Demand Repairs On-Demand Repair Labor Hours:

Normal Business Hour Rate (Estimated 5,000 Hours): $_____ After Normal Business Hour Rate (Estimated 500 Hours): $____ Weekend Labor Hour Rate (Estimated 1,000 Hours): $_______ Holiday Labor Hour Rate (Estimated 1,300 Hours): $________

11,400 Hours TBD

Total

Total for 0001 ~ 4002

NOTE 1: Bidders shall furnish unit prices for each item listed in the Schedule requiring a unit price. If the bidder fails to insert an extended price in the appropriate blank for required item(s), but does furnish a unit total, or an estimated amount for such item(s), the Government shall deem the unit price to be the quotient obtained by multiplying the unit price amount for that line item by the quantity. IF A

BIDDER OMITS BOTH THE UNIT PRICE AND THE EXTENDED TOTAL OR ESTIMATED

AMOUNT FOR ANY ITEM, ITS BID SHALL BE DECLARED NON-RESPONSIVE AND

THEREFORE INELIGIBLE FOR AWARD.

Attachment 2 - Factor 3 – Past Performance Questionaire

Company Past Performance Questionnaire NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE

AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE

COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE

THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE

HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR.

HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT

THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT RESERVES THE RIGHT

TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable

No information or did not apply to your contract

Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines

E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues)

E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below)

Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show--

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation.

Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers:

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and--

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers.

Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision.

Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by--

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone

(215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation ``Unique Entity Identifier'' followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT 2018)

ALTERNATE I (OCT 2014)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

(a) Definitions. As used in this provision--

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Highest-level owner” means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

“Immediate owner” means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

“Inverted domestic corporation,” means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities,…