a__RFQ_1305M226Q0023.pdf
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- Attached to
- HVAC service contract for NOAA DRC Federal contract opportunity
- Solicitation number
- 1305M226Q0023
About this file
This is a Request for Quotation (RFQ) from the National Oceanic and Atmospheric Administration's (NOAA) National Ocean Service Disaster Response Center for HVAC preventative maintenance and repair services. The solicitation is a 100% small business set-aside under NAICS code 238220 with a $19 million size standard. The contract will be a firm fixed-price award based on Lowest Price Technically Acceptable (LPTA) criteria, with a base period from October 1, 2026 through September 30, 2027 and four additional one-year option periods, all located at the NOAA Gulf of America Disaster Response Center in Mobile, Alabama.
Key submission details include: quotes must be electronically submitted to Chelsea Vera by 11AM Eastern on February 2, 2026, remain valid for 60 days, and include specific required information such as RFQ number, company details, and past performance references. A site visit is strongly encouraged and must be completed no later than January 21, 2026, by contacting Jessica White. The contract will incorporate the Department of Labor Wage Number 2015-4605, and the anticipated award date is on or about February 16, 2026. Contractors must be registered in the SAM database and will need to provide evidence meeting NOAA's Sexual Assault and Sexual Harassment Prevention and Response Policy upon award.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| Sol_1305M226Q0023_Amd_0001.pdf | ||
| Sol_1305M226Q0023.pdf | ||
| d__Contractor_Past_Performance_Reference_Sheet.pdf | ||
| b__SOW_1305M226Q0023.pdf | ||
| c__SOW_App_B_attachments.pdf | ||
| e__SCA_WD__2015-4605.pdf |
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Text version
THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED
AND A WRITTEN SOLICITATION WILL NOT BE ISSUED.
This synopsis/solicitation 1305M226Q0023 constitutes a Request for Quotation (RFQ) and incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-06.
The National Oceanic and Atmospheric Administration’s (NOAA), National Ocean Service (NOS), Disaster Response Center (DRC), requires HVAC preventative maintenance and repair.
All work shall be in accordance with the attached Statement of Work (SOW) and/or Drawing Package.
The Base Period of Performance is October 1, 2026 through September 30, 2027. There are four (4) additional Option Years. The Place of Performance is:
NOAA Gulf of America Disaster Response Center 7344 Zeigler Blvd Mobile, AL 36608
*ALL OF THE BELOW TO BE IAW THE ATTACHED SUPPORTING DOCUMENTS*
CLIN Description Qty Unit Unit Price
Total Price
0001 BASE YEAR
Provide all labor, supplies, tools, equipment and supervision necessary to provide HVAC preventative maintenance and repair services at the NOAA Disaster Response Center in accordance with the attached Statement of Work (SOW) and SOW attachments.
POP: 10/1/26 – 9/31/27
FOB: Destination
12 MO $ $
0002 BASE YEAR
EMERGENCY AND NON-EMERGENCY REPAIRS TO HVAC
SYSTEMS
*Vendor to provide the hourly labor rates for both emergency and non-emergency services as well as the percentage to be charged as mark-up for parts/equipment for repairs. Will only be obligated on an as-needed basis*
POP: 10/1/26 – 9/31/27
FOB: Destination
HR $
1001 OPTION YR 1
Provide all labor, supplies, tools, equipment and supervision necessary to provide HVAC preventative maintenance and repair services at the NOAA Disaster Response Center in accordance with the attached Statement of Work (SOW) and SOW attachments.
POP: 10/1/27 – 9/31/28
FOB: Destination
12 MO $ $
1002 OPTION YR 1
EMERGENCY AND NON-EMERGENCY REPAIRS TO HVAC
SYSTEMS
*Vendor to provide the hourly labor rates for both emergency and non-emergency services as well as the percentage to be charged as mark-up for parts/equipment for repairs. Will only be obligated on an as-needed basis*
POP: 10/1/27 – 9/31/28
FOB: Destination
HR $
2001 OPTION YR 2
Provide all labor, supplies, tools, equipment and supervision necessary to provide HVAC preventative maintenance and repair services at the NOAA Disaster Response Center in accordance with the attached Statement of Work (SOW) and SOW attachments.
POP: 10/1/28 – 9/31/29
FOB: Destination
12 MO $ $
2002 OPTION YR 2
EMERGENCY AND NON-EMERGENCY REPAIRS TO HVAC
SYSTEMS
*Vendor to provide the hourly labor rates for both emergency and non-emergency services as well as the percentage to be charged as mark-up for parts/equipment for repairs. Will only be obligated on an as-needed basis*
POP: 10/1/28 – 9/31/29
FOB: Destination
HR $
3001 OPTION YR 3
Provide all labor, supplies, tools, equipment and supervision necessary to provide HVAC preventative maintenance and repair services at the NOAA Disaster Response Center in accordance with the attached Statement of Work (SOW) and SOW attachments.
POP: 10/1/29 – 9/31/30
FOB: Destination
12 MO $ $
3002 OPTION YR 3
EMERGENCY AND NON-EMERGENCY REPAIRS TO HVAC
SYSTEMS
*Vendor to provide the hourly labor rates for both emergency and non-emergency services as well as the percentage to be charged as mark-up for parts/equipment for repairs. Will only be obligated on an as-needed basis*
POP: 10/1/29 – 9/31/30
FOB: Destination
HR $
4001 OPTION YR 4
Provide all labor, supplies, tools, equipment and supervision necessary to provide HVAC preventative maintenance and repair services at the NOAA Disaster Response Center in accordance with the attached Statement of Work (SOW) and SOW attachments.
POP: 10/1/30 – 9/31/31
FOB: Destination
12 MO $ $
4002 OPTION YR 4
EMERGENCY AND NON-EMERGENCY REPAIRS TO HVAC
SYSTEMS
*Vendor to provide the hourly labor rates for both emergency and non-emergency services as well as the percentage to be charged as mark-up for parts/equipment for repairs. Will only be obligated on an as-needed basis*
POP: 10/1/30 – 9/31/31
FOB: Destination
HR $
Contract Type/Evaluation
The Government will award a firm fixed price contract based on Lowest Price Technically Acceptable (LPTA). Quote shall include all costs associated with each CLIN unless otherwise indicated on the vendor’s quote.
This RFQ is a 100% small business set-aside. The associated NAICS code is 238220, Plumbing, Heating, and Air Conditioning Contractors, with a size standard of $19 Million.
Service Contract Labor Standards
A contract issued as a result of this solicitation shall incorporate the Department of Labor Wage Number 2015-4605, Revision Number 27, dated December 3, 2025.
Offeror Instructions
Each offeror must provide the following information with the quote:
1. The Request for Quote (RFQ) number;
2. The Name, Address, Telephone Number, and Unique Entity Identifier Number of the Offeror;
3. Include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the RFQ.
Quotes that reject the terms and conditions of the RFQ may be excluded from consideration;
4. Acknowledgment of Solicitation Amendments (SF-30), if any, and;
5. Completed Past Performance Reference form.
Contractors who do not respond to items 1 through 5 may be considered non-compliant with the requirements of the solicitation and no further consideration shall be given for award.
Site Visit
A site visit is strongly encouraged. Offerors are strongly encouraged to inspect the site where services are to be performed and to satisfy themselves as to all general and local conditions that may affect the cost of the performance of the contract, to the extent such information is reasonably obtainable. In no event will a failure to inspect the site constitute grounds for a claim after award of the contract. Please contact Jessica White at 206-719-5439;
jessica.white@noaa.gov to schedule a site visit. Site visits are to be completed NO LATER THAN Wednesday, 1/21/2026.
Questions
All questions must be submitted in writing to Chelsea.Vera@noaa.gov by 11:00 A.M. Eastern on January 26, 2026.
Telephone inquiries will not be honored.
Quotation Submission Response Quotes in response to this solicitation shall remain valid for a minimum of 60 days and be submitted electronically via email by 11AM Eastern, on February 2, 2026 to the following Government representative(s):
Chelsea Vera, Contract Specialist Chelsea.Vera@noaa.gov 757-828-6329
It is the Offeror’s responsibility to ensure that any submission transmitted to the specified Government representative(s) is received prior to the due date specified herein.
Offerors are highly encouraged to contact the Government representative(s) specified above prior to the solicitation’s stated time and date for receipt of offers to ensure the Government has received the submission. Offers received after the date and time specified in this solicitation may be excluded from consideration.
The anticipated award date is on or about February 16, 2026.
Contractors are encouraged to register with the Contract Opportunities Vendor Notification Service as well as the Interested Vendors List for this acquisition (see applicable tab within Contract Opportunities where this synopsis/solicitation is posted). Quoters must be registered in the SAM database to be considered for award. Registration is free and can be completed on-line at http://www.sam.gov/.
** Please note: Upon contract award and before any service begins, the contract issued requires the Contractor to provide evidence meeting the NOAA Sexual Assault and Sexual Harassment Prevention and Response Policy in accordance with the NOAA Acquisition Manual (NAM) Contract Clause 1330-52.222-70.** mailto:jessica.white@noaa.gov mailto:chelsea.vera@noaa.gov mailto:chelsea.vera@noaa.gov http://www.sam.gov/
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