A_ Portable_ModularBuildingDesign_Leasing__I.pdf

Request for Proposal (RFP) P24075

Portable and Modular Building Design, Leasing, and Installation Services

RFP ISSUANCE DATE: December 11, 2023

PURCHASING CONTACT: Wendy Bell, 770-426-3333, wendy.bell@cobbk12.org

IMPORTANT DATES

The Cobb County School District (CCSD) offices will be closed from December 20, 2023 through January 1, 2024 for the holidays.

EVENTS DATES

(dates are tentative)

RFP issued and posted to the CCSD Bonfire Interactive Portal https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities

December 11, 2023

A mandatory pre-proposal meeting will be held at:

CCSD Procurement Services Bid Room (Suite G), 6975 Cobb International Blvd., Kennesaw, GA 30152

CCSD prefers and encourages in person attendance.

If you cannot attend in person use the virtual Teams link below.

Click here to join the meeting

Issues joining with the Teams link please call 770-426-3475.

December 19, 2023

@ 10:00 AM ET

Deadline for written questions submitted through the CCSD Bonfire Interactive Portal January 3, 2024 @ 3:00 PM ET

Responses to questions posted on the CCSD Bonfire Interactive Portal

January 5, 2024

Deadline for RFP responses submitted to the CCSD Bonfire Interactive Portal

January 10, 2024 @ 3:00 PM ET

Evaluation January, 2024

Award February, 2024

Attendance at the pre-proposal meeting (in person or via Teams) is mandatory in order to submit a proposal.

mailto:wendy.bell@cobbk12.org https://cobbk12.bonfirehub.com/portal/?tab=openOpportunities%20%20 https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzljNjJkMjItNjg3OC00ZjhhLTkwODEtYzkzYjQ5ZWYxZDU4%40thread.v2/0?context=%7b%22Tid%22%3a%222fce1dfb-919f-4938-aab8-c47f0fc9182d%22%2c%22Oid%22%3a%2270b1b40c-7cd6-4163-9fc3-974cc64946f2%22%7d

Procurement Services Department

BOARD OF EDUCATION Brad Wheeler, Chair • David Banks, Vice Chair

Randy Scamihorn • Becky Sayler • Leroy Tre’ Hutchins • David Chastain • Nichelle Davis

SUPERINTENDENT Chris Ragsdale

514 Glover Street Marietta, GA 30060 Telephone: (770) 426-3300 www.cobbk12.org One Team, One Goal: Student Success

December 11, 2023

TO ALL VENDORS:

Cobb County School District (CCSD) invites proposals for furnishing goods and/or services required for “Request For Proposal (RFP) P24075, Portable and Modular Building Design, Leasing, and Installation Services” as described in this document.

The CCSD Procurement Services Department General Terms and Conditions are hereby acknowledged, understood, and agreed to by the parties and are hereby fully incorporated into the solicitation document and the resulting contract. Refer to the CCSD Procurement Services website for the complete General Terms and Conditions. Go to www.cobbk12.org. From this screen, select “Menu”, select “Departments”, choose “Procurement Services” and find the link to “General Terms and Conditions” located in the center of the page.

A mandatory pre-proposal meeting will be held at 10:00 a.m. Eastern Time on December 19, 2023 at CCSD Procurement Services Bid Room (Suite G), 6975 Cobb International Blvd., Kennesaw, GA 30152.

CCSD encourages in person attendance, however if you cannot attend in person please use the virtual Teams link: Click here to join the meeting.

Vendors are instructed to carefully read all terms, conditions, specifications, and requirements in this RFP.

Vendors are required to complete and return all forms in their entirety. Questions regarding the proposal must be submitted through the CCSD Bonfire Interactive Portal. Only questions received prior to 3:00 PM ET, January 3, 2024 and submitted through the CCSD Bonfire Interactive Portal shall be considered.

Answers will be posted to the CCSD Bonfire Interactive Portal by January 5, 2024.

All proposal responses must be submitted through the CCSD Bonfire Interactive Portal. Bids not submitted through the CCSD Bonfire Interactive Portal will not be considered.

The proposal acceptance period will close on January 10, 2024 at 3:00 p.m. Eastern Time. Please allow ample time to complete the submission through the CCSD Bonfire Interactive Portal. The portal does not allow late submissions.

CCSD reserves the right to accept or reject any or all proposals and to waive any technicalities or informalities.

Your interest and participation in the CCSD solicitation process is appreciated.

Sincerely, Barbara Bates, CPPB, NIGP-CPP Director of Procurement Services https://teams.microsoft.com/l/meetup-join/19%3ameeting_YzljNjJkMjItNjg3OC00ZjhhLTkwODEtYzkzYjQ5ZWYxZDU4%40thread.v2/0?context=%7b%22Tid%22%3a%222fce1dfb-919f-4938-aab8-c47f0fc9182d%22%2c%22Oid%22%3a%2270b1b40c-7cd6-4163-9fc3-974cc64946f2%22%7d

RFP P24075, Portable and Modular Building Design, Leasing, and Installation Services

COBB COUNTY SCHOOL DISTRICT

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

TABLE OF CONTENTS

Section Page #(s)

Submission Requirements 1 - 6

Special Terms and Conditions 7 - 24

Conflict of Interest 25

School List 26 - 28

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

1.0 COMMUNICATIONS WITH CCSD STAFF

1.1 All communications concerning this RFP must be submitted in writing through the CCSD

Bonfire Interactive Portal. Only written responses distributed through the CCSD Bonfire Interactive Portal will be binding upon the CCSD. The Procurement Services Department, at its discretion, may call upon user departments for clarification in their area of expertise.

1.2 From the issue date of this RFP until the completion of the entire solicitation process and announcement of award notification, all vendor communication must be authorized by the Procurement Services Department including but not limited to communications with school system employees and/or contracted agents related to this RFP. Violation of this provision may result in the rejection of the vendor’s response.

1.3 It is the vendor’s responsibility to check the CCSD Bonfire Interactive Portal for any addenda, responses to vendor questions, or other communications that may be issued or released during the solicitation period. Following receipt of vendor responses to a solicitation, it is the vendor’s responsibility to be available via email and phone and to check the CCSD Bonfire Interactive Portal during the review process in the event clarification or additional information is required. If clarification or additional information is requested, the responsibility rests on the vendor to ensure that CCSD receives the requested information before the deadline(s) indicated.

2.0 SUBMISSION OF PROPOSALS

2.1 Responses must be on the forms furnished within the CCSD Bonfire Interactive Portal for this RFP and completed in their entirety.

2.2 Vendors are instructed to read all terms, conditions, and specifications as outlined in the RFP carefully. Responses must be either typed or written in ink. Any correction made within the RFP submission (white-out or strikethrough) must be initialed by an authorized representative of the company submitting the proposal or the proposal may be rejected by CCSD.

2.3 All responses submitted become the property of the CCSD and are subject to applicable open records policies and laws.

2.4 Responses are to be submitted no later than the date and time outlined in this RFP.

Proposals and supporting documentation must be submitted through the CCSD Bonfire Interactive Portal.

2.5 Non-Cost Proposal Submission Requirements are located in (Section 17.0, Special Terms & Conditions). Each section should be clearly labeled with the corresponding RFP section name and number.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

3.0 EVALUATION

3.1 Organization and Completeness of Proposal - Vendor’s proposal must provide straightforward, concise proof of the capabilities to satisfy RFP requirements. For ease of review, responses must be organized in the same order as the RFP or as stipulated in the RFP. Each section should be clearly labeled with the corresponding RFP section name and number. Any additional documents provided by the vendor must also be clearly labeled with the corresponding RFP section name and number. All requested information must be included and all forms completed in entirety. (All spaces must be completed on all requested documentation.) Any proposals that do not include all required information may be considered non-responsive and disqualified.

3.2 Evaluation Procedures – Review of Proposals - A committee comprised of representatives from Planning/Construction/SPLOST and Procurement Services will evaluate the proposal responses based on qualifications, relevant experience, the responsiveness of proposers, as well as cost. Cost will not be the sole determining factor in the award.

Each proposal will be reviewed for completeness to ensure that all mandatory requirements are addressed satisfactorily. The committee may request additional clarification/information from the responding vendor(s).

The committee will evaluate the quality and completeness of each response as it addresses each requirement of the RFP. All non-cost-related areas of the response are evaluated during this phase. A list of areas being reviewed for this specific RFP, along with the associated point values is included in the Evaluation Criteria below. The committee may in its sole discretion and in the course of the evaluation request presentation(s)/demonstration(s) with one or more selected vendors. Responses must satisfactorily meet non-cost requirements before the cost is evaluated.

3.3 A determination of the competitive range may be made during the evaluation process.

Vendors not in the competitive range of being selected for an award shall be eliminated from further discussion.

3.4 During the evaluation phase, discussions may be conducted with vendors who submit proposals determined to be reasonably likely to be selected for award. These discussions are for the purpose of negotiations, clarification, and to assure a full understanding of and responsiveness to the solicitation requirements. Vendors will be accorded fair and equal treatment with respect to an opportunity for discussion and revision of proposals. Procurement Services may permit revisions, after submission and prior to award, to obtain the best and final offers. In all events, CCSD reserves the right to re-solicit the item(s)/services(s) involved.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SUBMISSION REQUIREMENTS

3.5 Evaluation Criteria – The selection of a vendor to provide Portable and Modular Building Design, Leasing, and Installation Services will be based on the review of several key elements in the proposals submitted. They include, but are not limited to the following criteria:

# Description Points

Possible

1 Firm Overview (Section 17.1)/pages 17 & 18 50

2 Financial Information (Section 17.2) /page 18 50

3 Project Approach (Section 17.3)/pages 18 & 19 150

4 Project Experience & References (Section 17.4)/pages 19 & 20 150

Non-Cost Subtotal 400

5 Cost (Section 18.0)/pages 20 -23 100

TOTAL 500

Cost Evaluation Formula: (Lowest Price/R-where “R” represents the cost of proposal currently being ranked) x Points = Score.

The non-cost portion of proposals (total of items 1 – 4) can receive a maximum of 400 points (70%) out of 500 points possible. Only non-cost proposals that receive 280 points (70% of total non-cost score) or more will have the accompanying cost evaluated.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

The Special Terms and Conditions are customized specifically to this solicitation. Taking exception(s) to these terms and conditions or submitting conflicting language may be cause for rejection of the vendor’s response.

Should these Special Terms and Conditions conflict with the General Terms and Conditions, the Special Terms and Conditions will control.

1.0 PURPOSE – This Request for Proposal is to establish a contract for services related to relocatable modular classrooms and non-instructional modular buildings.

2.0 SCOPE OF WORK

2.1 Currently, the district has approximately 118 portable classrooms (11 leased/107 owned). Based on school needs, CCSD may require owned units (single classrooms) to be relocated on site or to another site with no class interruption. This work often requires site analysis, permitting assistance, removal of skirting and decking, transporting, footing and tie down installations, and setup with sidewalks, decking, skirting, and infrastructure connections. This work is typically completed over Summer Break, but CCSD may request a portable relocation at any time of year.

2.2 Additionally, leased portables may be needed at schools for temporary use while the existing facilities undergo renovations. The type and configuration of these portables will vary based on the construction project needs but may include functions such as single or multi-unit classrooms, restrooms, media centers, storage, office, and cafeterias. CCSD may request leased portables at any time of year.

2.3 A successful vendor will collaborate with CCSD and any consultants to create a project plan, prepare clear and accurate pricing estimates, understand the permitting process, coordinate with local authorities having jurisdiction (AHJ), anticipate roadblocks to ensure the project is completed on time, and provide a quality final product.

2.4 Sections 3.0 and 4.0 in Special Terms & Conditions list the most common services needed to relocate or install portable classrooms at CCSD locations. CCSD may request any or all of these services for various portable projects. It is the vendor's responsibility to alert CCSD to any additional services that may be required to complete a project to the satisfaction of CCSD and local authorities having jurisdiction (AHJ).

3.0 PRE-CONSTRUCTION SERVICES - These services may be required for design, permitting, and coordination before the portable installation begins.

3.1 Site analysis and planning

3.1.1 Review existing site conditions.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

3.1.2 If a CCSD owned portable is being relocated, review the condition of the portable with CCSD to determine any required upgrades or repairs.

3.1.3 Survey the proposed area(s) to determine feasibility, including underground/overhead utilities and trees.

3.1.4 Prepare schematic options of potential locations for portables.

3.1.5 Prepare project schedule to include timelines for design, permitting, installation, and inspections.

3.2 Demolition

3.2.1 CCSD owns several single wide (14’x56’) and single classroom (24’x32’) portables that may need to be demolished due to deteriorating conditions. Demolition is defined as the permanent removal and disposal of a CCSD owned portable.

3.2.2 Removal and disposal of existing decking, stairs, ramps, footings or other items left after the removal of a portable.

3.2.3 Site cleanup, grading, seed and straw of areas after removal of a portable.

3.3 Design

3.3.1 Drawings and documents needed for local authorities having jurisdiction (AHJ).

Drawings shall be reviewed and approved by a Georgia registered Architect or Engineer. The drawings shall contain the Architect or Engineer’s stamp to denote their review and approval.

3.3.2 The local AHJ may include but is not limited to: Site Plan Review, Fire Marshal, and Local Building Authority. It is the vendor’s responsibility to determine which AHJ are associated with the proposed portable location, as well as determine each AHJ’s requirements for permitting of portables.

3.4 Permitting

3.4.1 Preparation and submission of documents to all required local AHJ

3.4.2 Certification or Re-Certification with the Department of Community Affairs

(Industrialized Building Program).

3.4.3 Provide required documentation to permitting agency to obtain the approved permit. Local AHJ may require documentation such as a current Georgia contractor’s license.

4.0 CONSTRUCTION SERVICES - These services may be required for the relocation and installation of portables.

4.1 Site development to receive new portables (grading, tree trimming, seed/straw, etc.).

4.2 Moving of portables to a new location. It is the vendor's responsibility to coordinate any required police escorts for moving portables.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

4.3 Installation of portable, including marking the location, installing footings, tie downs, skirting, metal decking, concrete sidewalks, etc. as determined during pre-construction.

4.4 Coordinating inspections and approvals of local AHJ.

4.5 Installation of infrastructure for utilities such as underground or overhead electrical service, underground plumbing piping, etc.

4.6 Coordinating utility connections/disconnections with local utility providers.

4.7 Coordinating construction timeline with CCSD network installations. CCSD will manage internet/network connections.

4.8 Provide as-built drawings of completed work.

5.0 CCSD OWNED PORTABLES - TYPICAL CONSTRUCTION

5.1 Below are the typical construction elements for CCSD owned portables. It is the Vendor’s responsibility to confirm construction of any CCSD owned portables before moving, installing, or performing repairs/upgrades on CCSD owned portables.

5.1.1 Size: 24’W x 32’L x 10’-4”H

5.1.2 Frame – steel beams. These portables are not able to be divided for moving.

5.1.3 Doors: 36” wide, metal

5.1.4 Floor

5.1.4.1 Bottom: 0.040 Simplex

5.1.4.2 Insulation: R-19 unfaced batt

5.1.4.3 Joists: 2x8@16”o.c., #2 SPF

5.1.4.4 Decking: single layer 5/8” plywood edges blocked

5.1.4.5 Floor covering: carpet

5.1.4.6 Trim: Vinyl

5.1.5 Ceiling

5.1.5.1 8’-0” high, ceiling grid

5.1.6 Exterior walls

5.1.6.1 Studs: 2x4 stud grade SPF, 16” o.c. 8’-0” wall height.

5.1.6.2 Bottom plate: #3 SPF 2x4

5.1.6.3 Top plate: 2-#3 SPF 2x4

5.1.6.4 Covering: 5/8” gypsum board

5.1.6.5 Sheathing: Tyvek Vapor Barrier or equal with 7/16” structural grade OSB or plywood sheathing

5.1.6.6 Insulation: R-11 faced

5.1.6.7 Siding and trim: metal

5.1.6.8 Vinyl vented soffits

5.1.7 Roof

5.1.7.1 Rafters: 2x @ 16” o.c.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

5.1.7.2 Mate Line wood trusses

5.1.7.3 Plywood compression plate

5.1.7.4 Ceiling: acoustical

5.1.7.5 Insulation: R-19 batt

5.1.7.6 Tie downs: frame ties

5.1.7.7 Roof covering: metal

6.0 GENERAL ARCHITECTURAL REQUIREMENTS FOR PURCHASED/LEASED PORTABLES OR

REPAIRS/UPGRADES TO CCSD OWNED PORTABLES

6.1 All portable units shall be constructed in compliance with all Federal, State, and Local codes and/or regulations for the unit(s) to be utilized in the State of Georgia as Classroom space, or other functions as stated by CCSD during Pre-Construction.

6.2 All portable units shall be constructed in compliance with ADA, OSHA, and all Federal, State, Fire Department, and Local building codes and/or regulations for accessible use.

It is the responsibility of the awarded vendor(s) to provide all work in compliance at no additional expense to CCSD.

6.3 PORTABLE CLASSROOMS - Specifications for new portables or repairs/upgrades to CCSD owned portables.

6.3.1 Portables shall be pre-engineered, non-combustible modular buildings.

6.3.2 Modular Single Classroom Shape: as square as possible (minimum 20’ length and width).

6.3.3 Leased or purchased portables shall be Certified by the Georgia Department of

Community Affairs.

6.3.4 Classroom size: 750 sq. ft. to 850 sq. ft.

6.3.5 Ceilings: 8’ height, acoustical ceiling tile, mineral fiber, white, edge detail, trim

2’x4’ x 5/8”

6.3.5.1 Armstrong #769 CORTEGA, CertainTeed #BET197 BAROQUE, USG #2310

6.3.6 Flooring

6.3.6.1 Carpet Tile

6.3.6.1.1 Approved manufacturers: Interface, Shaw Contract, Tandus, Mannington, and Mohawk

6.3.6.1.2 Colors to be from standard QuickShip. 100% solution dyed.

6.3.6.2 Carpet Locations

6.3.6.2.1 Classrooms

6.3.6.2.2 Administrative areas, office, teacher workrooms, conference rooms

6.3.6.2.3 Media Center plus Media Center offices and conference rooms

6.3.6.2.4 Music rooms

6.3.6.3 Wall base: 4” vinyl cove

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

6.3.6.4 All other functions to receive Vinyl Composition Tile (VCT) or approved equal product that is easily cleanable.

6.3.7 Portable exterior walls and roof to meet local AHJ requirements for insulation R-value

6.3.8 Windows

6.3.8.1 Portables shall have operable windows. Windows are not to be placed in restrooms.

6.3.8.2 Glazing and glass panel must be readily replaceable, low E safety glass.

6.3.9 Doors – Exterior/Frames

6.3.9.1 Automatic closers

6.3.9.2 Locks

6.3.9.3 Peepholes for exterior doors without windows

6.3.9.4 36” clear width, metal insulated 16 GA minimum

6.3.9.5 7” X 22” light kit with clear, safety glass

6.3.9.6 Hardware reinforcing

6.3.9.7 Weather stripping at head, jambs, sills

6.3.9.8 Metal frame punched for silencers

6.3.9.9 Sealed and caulked around perimeter of frame

6.3.9.10 Threshold to be low profile ADA compliant

6.3.9.11 All exterior doors to be covered by an overhead canopy

6.3.10 Hardware (Exterior Doors)

6.3.10.1 Von Duprin 98 Exit Device with Night Latch Function, thru bolted

6.3.10.2 Ives VR910 Vandal Resistant Trim

6.3.10.3 Schlage “C” Keyway Cylinder

6.3.10.4 LCN 4041 Door Closer

6.3.11 Skirting

6.3.11.1 No wood skirting

6.3.11.2 Skirting shall be installed to limit gaps.

6.3.11.3 Venting to be installed per local AHJ requirements and manufacturer requirements.

6.3.12 Roofing and gutters

6.3.12.1 Roofing to be metal or EPDM

6.3.12.2 Roofing must meet local AHJ requirements.

6.3.12.3 Portables shall have metal 4” gutters and downspouts.

Downspouts to discharge on grade.

6.3.13 Blinds

6.3.13.1 Adequate to provide room darkening for touch screen monitors

6.3.14 Mounted boards/screens

6.3.14.1 Magnetic whiteboard, min. 4’ long boards for a total of 16’

6.3.14.2 Tack board, min. 4’ long boards for a total of 16’

6.3.14.3 Coordinate with CCSD for installation locations of all mounted boards

6.3.15 Electrical

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

6.3.15.1 One light switch at each entrance

6.3.15.2 LED lighting

6.3.15.2.1 2’x 4' lay in

6.3.15.2.2 120-277 volt

6.3.15.2.3 4000K, UL listed

6.3.15.2.4 Average maintained footcandles, horizontal: 40 fc

6.3.15.3 Provide 110v electrical outlets as required by local AHJ

6.3.15.4 Power lines shall not run directly over portables. It is the awarded vendor's responsibility to review existing power line locations when planning portable location options.

6.3.15.5 It is the awarded vendor's responsibility to coordinate connection/disconnection of power to portables with local power company.

6.3.15.6 It is the awarded vendor's responsibility to coordinate portable locations with local power company to determine access requirements for service trucks.

6.3.15.7 Underground service lines to be buried min. 36” and max. 48” below finished grade. Provide a junction box every 120’. Awarded vendor's shall coordinate with local utility company and local AHJ for additional requirements.

6.3.15.8 Overhead service requirements shall be coordinated with local utility company and local AHJ.

6.3.16 Low Voltage

6.3.16.1 CCSD will install all low voltage items.

6.3.17 HVAC

6.3.17.1 For CCSD owned portables, Vendor(s) shall review current HVAC unit condition for any repairs needed to ensure the unit will function properly.

6.3.17.2 Provide adequate fresh air and moisture control

6.3.17.3 Ducted above ceiling tiles

6.3.17.4 Voltage shall be 208/240/1p single phase

6.3.17.5 No energy recovery option

6.3.17.6 Thermostat shall be a combination temperature and humidity sensor.

6.3.17.7 Lighting sensor shall be connected to the HVAC so it is disabled during unoccupied times.

6.3.18 Fire Protection Specialties

6.3.18.1 Extinguishers to be provided by vendor

6.3.18.2 Type ABC multi-purpose dry chemical, meeting ANSI/UL standard

299 for Class A, B, and C fires, with integral charge status indicators.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

6.3.18.3 Brackets: Extinguisher manufacturer’s standard for vertical mounting and easy removal of the extinguisher. Bracket shall have integral bottom support with upper strap for extinguisher.

6.3.18.4 Provide fire blanket and cabinet where required in Science Areas.

6.3.18.5 Mounting height: 4’-0” to top of bracket.

6.3.18.6 Provide properly charged extinguishers immediately prior to

Substantial Completion; include dated inspection tag.

6.3.19 Exit signs to be installed per local AHJ requirements

6.3.20 Smoke detectors to be installed per local AHJ requirements

6.3.21 Fire Alarm

6.3.21.1 When required by local AHJ, fire alarm systems shall be provided and installed by CCSD.

6.3.21.2 CCSD may request pricing from vendor(s) for fire alarm work if required for the project.

6.3.22 Fire Protection Systems

6.3.22.1 When required by local AHJ, fire protection systems shall be provided and installed by Vendor(s). Systems shall comply with local AHJ requirements.

7.0 SITE

7.1 Site requirements will vary by project. It is the vendor(s) responsibility to review the existing site conditions, discuss CCSD’s preferred location(s) for the portables, and confirm feasibility for the proposed locations.

7.2 Footings must be installed according to manufacturer’s recommendations and comply with local AHJ requirements.

7.3 Portables shall be installed on footings in a timely manner. It is not CCSD’s preference to have portables sitting on axels/wheels for a lengthy period of time before being set on footings and skirting installed.

7.4 Fencing

7.4.1 CCSD may request permanent fencing around portables located near parking lots or high traffic areas. Fencing and gate configuration to be reviewed with CCSD during the pre-construction phase.

7.4.2 48” high, vinyl coated chainlink, black

7.4.3 Temporary safety/construction fencing is required for all portable projects at active schools.

7.5 Concrete sidewalks to provide an accessible path when portables are located on soil.

7.6 Permanent silt fencing is not acceptable.

7.7 Seed and straw

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

7.7.1 Seed to be Bermuda unless otherwise noted.

7.7.2 Apply straw or hay mulch immediately after seeding.

7.8 Access/Egress

7.8.1 Decking, steps, ramps, and railings to be metal.

7.8.2 Portables shall be accessible by at least one ADA compliant ramp.

7.8.3 Decking, steps, ramps, railing are to be compliant according to Georgia

Accessibility Code 120-3-20.

7.8.4 Local AHJ may require plans and details of the decking, steps, ramps, and railings to be reviewed and approved by a Georgia registered Architect or Engineer. It is the vendor’s responsibility to determine any documentation required by the local AHJ for access and egress components.

8.0 DEMOLITION

8.1 CCSD may require unoccupied portables to be removed permanently and hauled off site.

8.2 Portables loaded onto wheels or axels shall not be left on site overnight.

8.3 Unless otherwise noted, demolition of a portable shall include removal of footings, metal strappings, tie downs, or other items previously attached to the underside of the portable.

8.4 Vendor(s) shall not charge the demolition/removal fee at the beginning of a lease agreement.

8.5 Vendor(s) shall charge the removal fee after the demolition/removal services are rendered.

9.0 MODULAR STORAGE UNITS

9.1 Modular storage units shall be pre-engineered, non-combustible modular units.

9.2 Units to be lockable, lock shall be provided by vendor(s).

10.0 WARRANTY REQUIREMENTS

10.1 For CCSD owned portables: one year installation and materials warranty for any new materials, items, or equipment.

10.2 For leased portables: full system warranty for the duration of the lease.

MARIETTA, GEORGIA

PROCUREMENT SERVICES DEPARTMENT

SPECIAL TERMS AND CONDITIONS

11.0 PROJECT TIMELINE AND WORKING HOURS

11.1 CCSD may request portables to be installed or re-located at any time during the year.

Typically, CCSD owned portables are moved during the Summer Break. Refer to CCSD School Year Calendars (Attachments B & C) for Summer Break dates.

11.2 All construction work must be done outside of school/facility operating hours.

School/facility operating hours are typically 7am-4pm Monday through Friday, to be verified by CCSD for each project. Construction work may also be done over weekends and/or Holiday breaks, refer to CCSD School Year Calendars (Attachments B & C) for Holiday dates. Any construction work to be done during school operating hours must receive CCSD approval before work begins. Vendor must provide at least 24 hours notice to CCSD before arriving on site during school operating hours.

11.3 Summer timeline for CCSD owned portable relocations:

Event Date

CCSD reviews school requests for portables for following school year

April 1-15

Vendor(s) manage pre-construction services April 16 through the last day of school Vendor(s) manage construction services Last day of school through July 19 Vendor(s) manage portable final inspections July 20-25 Schools move into portables July 25-31 First day of class August 1

12.0 MANDATORY REQUIREMENTS

12.1 Attendance (in person or virtual) at the pre-proposal meeting is a required prerequisite to submitting a proposal.

12.2 GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT, O.C.G.A. § 13-10-90 et seq.

Offeror’s full compliance with all applicable federal and state security and immigration laws, including without limitation the Georgia Security and Immigration Compliance Act as amended, O.C.G.A. §13-10-91, and Georgia Department of Labor Rule 300-10-1-.02, is a condition to the proposal and contract. Contractor’s compliance shall be attested by the execution and return of the Georgia Security and Immigration Compliance Documents with Offeror’s proposal, which documents will be attached to and become a part of the covered contract. The GA Security & Immigration Compliance forms are located in Required Documents.

13.0 GENERAL REQUIREMENTS

13.1 A Performance Bond and Labor and Materials Payment Bond satisfactory to the Owner may be obtained in the amount of 100% of the project total for individual projects of

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$100,000 or more and may be required of the successful bidder to guarantee delivery of completed work under the contract and payment for labor and materials. These bonds shall be written on the modified A.I.A. Document A- 312, 2010 ED, which is included in this solicitation as Attachment A in Bonfire. No company, regardless of size or financial rating, will be allowed to write its own bonds. The Surety Company shall have an A.M.

Best Company minimum rating of “A-” a financial size of VI “6” or better. Bonds must be accompanied by letter stating bonding company's current rating for verification before acceptance by the Owner. In accordance with O.C.G.A. § 36-91-70, the amount of these bonds will increase if and as the Contract amount is increased (through change orders or otherwise).

13.1.1 Surety Bond and Performance and Labor and Material Payment Bonds must be accompanied by a Certificate of Power of Attorney showing that the party who executed the bonds is authorized to do so by the surety company.

13.2 The vendor acknowledges and agrees that any business license, professional license, and registration shall remain current for the duration of any resulting contract and such documents are a material term to any resulting contract.

13.3 The vendor shall be required to maintain all licenses, bonds, permits, pay all license fees and taxes, etc. related to the work.

13.4 Disposal of all debris must be in a manner required by federal, state, and county regulations/laws. Vendor will not be allowed to use CCSD or General Contractor’s dumpsters for disposal purposes.

13.5 Vendor will not be allowed to use CCSD or General Contractor’s restrooms.

14.0 SAFETY AND SECURITY REQUIREMENTS

14.1 During normal facility/school hours vendor personnel MUST SIGN IN at the facility/school main office upon arriving and obtain an appropriate visitor’s badge/name tag prior to beginning any work. The badge/name tag must be worn by the vendor’s personnel (prominently displayed) at all times while on facility/school property. Prior to departing each day, the vendor personnel must sign out and return badge/name tag.

14.2 All after-hours facility access must be coordinated with the CCSD Planning/Construction/SPLOST Department and vendor must sign in according to the policy of that facility.

14.3 All employees of the vendor are required to use professional discretion at all times while on CCSD property. Any misconduct or incidents that may arise may lead to the

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immediate removal of said employee from the CCSD contract for the safety of our students, parents, or employees.

14.4 Vendor is solely responsible for the safety of all workers, CCSD personnel, and students during the execution of the work.

14.5 Extreme caution shall be exercised by all workers to ensure that all possible precautions are taken to prevent injury to CCSD staff and students.

14.6 If students are on-site, they must be kept away from the work area while work is in progress.

14.7 Vendor shall not leave materials, ladders, or tools unattended.

14.8 Vendor must not park vehicles or equipment in such a manner that would block school drivers or bus access points.

14.9 Vendor shall not use tobacco products or electronic nicotine delivery systems on CCSD property at any time during the performance of the contract.

15.0 SUB-CONTRACTORS

15.1 All sub-contractors shall be bound by the awarded vendor and all requirements of this RFP. Awarded vendor(s) are responsible for ensuring that sub-contractors adhere to all CCSD policies, terms, and requirements.

16.0 PRE-EXISTING PORTABLE LEASES

16.1 Pre-existing portable leases are not considered part of this solicitation.

17.0 NON-COST PROPOSAL SUBMISSION REQUIREMENTS - Each section should be clearly labeled with the corresponding RFP section name and number. Reference the appropriate section number on all documents submitted in response to requirements in this section.

17.1 Firm Overview

17.1.1 Complete the Vendor Questionnaire (Use document uploaded in Bonfire from Required Documentation) and provide the contact information for a Point of Contact during the evaluation period. This person must be available to answer any questions about your response that may arise before award.

17.1.2 Location of Firm – Provide the firm name, address of firm headquarters and branch office handling these projects as well as telephone numbers and contact email addresses. Preference will be given to companies with headquarters or a branch office handling this project within 150 miles of Marietta, Georgia.

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17.1.3 Firm Profile – Include how many years in business under the name stated above.

Describe firm ownership, structure, and history. Include the type of legal entity (corporation, LLC, etc.), where formed or incorporated, year of formation or incorporation. Provide a copy of the Business License of the firm and the GC license number.

17.1.4 Size and Resources of Firm – List the number of permanent employees by professional discipline, including preconstruction professionals. Provide an organization chart of the firm.

17.1.5 Litigation – Describe any claims, mediation, arbitration, litigation, or other forms of a dispute filed by or against your company in the past five (5) years. Disclose any failure or failures to complete a contract, or contracts, and any instances of having defaulted or having been declared to be in default on any contract, or contracts.

17.1.6 OSHA Experience Modification Rate (EMR) – Provide documentation of your firm’s EMR for the past three (3) years.

17.2 Financial Information

17.2.1 Current Workload - Provide current value of work under contract, current bonding capacity, current value of bonded work, and percentage of work during the past five (5) years.

17.2.2 Financial Statements – Provide firm’s audited or reviewed financial statements for the past three (3) fiscal years which shall be prepared and signed by an independent Certified Public Accountant not interested, directly or indirectly, in the business of the firm.

17.3 Project Approach

17.3.1 Proposed team, personnel list, and staffing plan

17.3.1.1 Identify each employee that you intend to assign to the project including a paragraph outlining their role and responsibility, past relevant experience with similar projects, number of years with the industry, number of years with the current firm, and their percentage availability for this project. Provide an organizational chart of the project team and resumes of key employees who you intend to assign to this project. Identify team members who have worked together on past projects and list the project name and their role. Identify/document any experience a proposed team member has with a different employer.

17.3.1.2 Identify and provide a resume for the individual who will be the leader of your team and be the principal point of contact between your firm and CCSD from start to finish. This individual’s

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competence, leadership, and ability to achieve customer satisfaction will be considered. If this responsibility is to be divided by two different individuals during various phases of the project, provide the same information for both individuals.

17.3.2 Product Information

17.3.2.1 Provide detailed descriptions of the standard portables and related products offered by your firm, including

17.3.2.1.1 Floor Plans

17.3.2.1.2 Interior and exterior photos

17.3.2.1.3 Drawings and photos of decking, stairs, and ramps

17.3.2.1.4 Specifications including size, construction, and finishes

17.3.2.1.5 Options for various functions such as single classroom, science classroom, restrooms, office space, and multi-classroom units.

17.3.2.1.6 Photos and descriptions of furniture and equipment

17.3.2.2 Provide descriptions, images, and floor plans of custom options and layouts

17.3.2.3 Provide warranty information for purchased and leased portables

17.3.3 Description of Services

17.3.3.1 Describe your firm’s capabilities to perform the services described in (Pre-Construction, Section 3.0 and Construction, Section 4.0 in Special Terms & Conditions).

17.3.3.2 Describe your firm’s capability to manage, evaluate, repairs, and relocations of CCSD owned portables.

17.3.3.3 Describe your firm’s capability to meet the typical summer schedule described in (Project Timeline and Working Hours, Section 11.0 in Special Terms & Conditions) for leased portable installations and relocation of CCSD owned portables.

17.3.4 Technical Expertise – This includes safety, scheduling, project management, quality assurance, and quality control – Describe your experience, technical expertise, project controls, and tools your firm will employ concerning safety, schedule, cost, project management, quality assurance, and quality control.

17.3.5 Subcontractor Default Management – Describe your firm’s experience and plan of action should a Subcontractor or Contractor default during the project.

Describe how your firm will protect the interests of the CCSD and the project from being adversely affected.

17.4 Project Experience

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17.4.1 Past Projects – Provide a project listing of all educational (K12 or Higher Education) portable classroom projects, currently under contract or completed by your firm in the past five (5) years

17.4.1.1 Project Name

17.4.1.2 Project Type

17.4.1.3 Square footage and/or quantity of portables

17.4.1.4 Total final cost

17.4.1.5 Project start and completion date

17.4.1.6 Owner’s name, telephone number and email address

17.4.1.7 Architect’s name, telephone number and email address

17.4.1.8 Firm’s project manager

17.4.1.9 Photos of completed work

17.4.2 References (Use document uploaded in Bonfire from Required Documentation) CCSD requests references on three (3) portable classroom projects. Preference will be given to references from projects completed within the last five (5) years. Failure of the contractor’s references to respond to reference requests will negatively affect evaluation scoring.

18.0 COST PROPOSAL FORM CLARIFICATIONS - This section describes the items to be priced in the cost proposal form. Refer to the General Architectural Requirements for product specifications (Section 6.0 in Special Terms & Conditions).

CCSD has included a cost proposal form to be completed. The cost proposal lists many typical items needed for a portable classroom move or installation. The purpose of this list is to ensure that all costs in the proposals are applied consistently to the categories specified by CCSD since proposal responses are being evaluated, in part, on cost. Not every type of portable or service that CCSD may need is shown on this cost list, as many future portable requirements are influenced by factors we cannot anticipate at the time of creating this RFP.

18.1 Group 1: Leasing

18.1.1 Provide the total monthly cost for the different lease terms.

18.1.2 Installation fee should include the cost for installation of footings, strapping, and tie downs, placement of portable on footings, installation of skirting, and certification by Georgia Dept. of Community Affairs. Do not include cost for connecting to utilities or installation of decking/stairs/ramps as these may vary based on site conditions. For storage units, include cost of lock in installation fee.

18.1.3 Removal fee shall include the cost for removal of the portable, removal of footings, strappings, tie downs, and skirting. Do not include cost for dis-connection of utilities, removal of decking/stairs/ramps, or regrading/landscaping as these may vary based on site conditions.

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18.2 Group 2: Purchasing & Installing – Cost shall be for the purchase and installation of each item.

18.2.1 Single classroom portable, two classroom portable, and storage units – Cost should include installation of footings, strapping, and tie downs, placement of portable on footings, installation of skirting, and certification by GA Dept. of Community Affairs. Do not include cost for connecting to utilities or installation of decking/stairs/ramps as these may vary based on site conditions. For storage units, include cost of lock.

18.2.2 Decking, stairs, ramps and railing – refer to section General Architectural Requirements (Section 6.0 in Special Terms & Conditions) for decking and railing specifications.

18.3 Group 3: Relocation

18.3.1 Relocate 24’x32’ portable on site

18.3.1.1 Pricing shall be for moving one CCSD owned portable to another location on the same school campus. Cost shall include:

18.3.1.1.1 Assume that decking, stairs, ramps, and skirting have been previously removed from portable.

18.3.1.1.2 Installation of new footings, strappings, tie downs, and skirting for new location.

18.3.1.1.3 Moving and placement of portable to new location.

18.3.1.1.4 Removal of old footings, strappings, and tie downs.

18.3.2 Relocate 24’x32’ portable off site

18.3.2.1 Pricing shall be for moving one CCSD owned portable from one school location to a different school within CCSD. Cost shall include the same items as (Sections 18.3.1.1.1 through 18.3.1.1.4 in Special Terms & Conditions).

18.4 Group 4: Demolition

18.4.1 Demolition of a 14’ x 56’ portable and 24’ x 32’ portable – Cost should include the removal and disposal of portable and removal of old footings, strappings, and tie downs. Do not include cost for removal of decking/stairs/ramps/skirting, disconnection of utilities, or regrading as these may vary based on site conditions.

18.4.2 Demolition of wood lattice skirting, wood decking/stairs/ramps and railings

18.4.2.1 Pricing shall include removal and disposal of items. (Refer to

Reference Photos - Attachment D) for typical wood decking and railings.

18.4.3 Disassemble metal decking and railing, hand over to CCSD

18.4.3.1 Pricing shall include disassembly of metal decking, stairs, ramps and all associated parts and pieces. Include cost of delivery to CCSD Warehouse: 6975 Cobb International Blvd, Kennesaw, GA 30152.

18.5 Group 5: Site and Utilities

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18.5.1 Fencing – refer to Site (Section 7.0 in Special Terms & Conditions) for fencing requirements

18.5.2 Fence gate – refer to Site (Section 7.0 in Special Terms & Conditions) for general fencing requirements. Price shall be for one single swing gate, 48” wide

18.5.3 Seed and straw – Refer to Site (Section 7.0 in Special Terms & Conditions)

18.5.4 Electrical service connection – Refer to General Architectural Requirements

(Section 6.0 in Special Terms & Conditions)

18.6 Group 6: Labor -Rate per hour/person

18.7 Group 7: Materials - refer to (Section 19.9 in Special Terms & Conditions).

18.8 Group 8: Addition Services refer to (Section 19.10 in Special Terms & Conditions).

19.0 COST

19.1 Unless specifically consented to in writing by CCSD, prices must remain firm for one (1) year from the award date, or for any renewal period, under the same terms and conditions as the RFP. CCSD reserves the option to renew or not renew any contract award at its sole discretion.

19.2 Quantities/amounts shown in the RFP are estimates. Vendors are advised that the actual number purchased/required may vary from those in the RFP, depending upon the needs of CCSD and the availability of funds.

19.3 Responses that contain minimum order amounts will not be accepted unless called for in the solicitation document.

19.4 Pricing must be submitted on the Cost Proposal Form(s) as requested without conditions unless called for in the solicitation document.

19.5 Utilizing the proposed pricing vendor is submitting on the Cost Proposal Form, vendor must provide pricing for these projects on the Relocation and Leasing Sample Job Cost Forms in Bonfire.

19.6 For goods: Proposals must include all delivery and/or installation charges. Delivery and/or installation requirements will be as specified in the solicitation document.

19.7 Prompt payment discounts will be considered for the purposes of evaluation and award.

19.8 CCSD does not pay late payment fees, penalties, interest, or attorneys’ fees, liquidated damages, or any other fee that would constitute an illegal gratuity under Georgia law.

19.9 FEE STRUCTURE FOR ADDITIONAL ITEMS Within this document, CCSD has attempted to anticipate and identify all items that may be needed under this contract throughout the length of the award period. In the event CCSD has failed to include an item(s), MARIETTA, GEORGIA

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responding vendors are asked to provide a fee structure for additional, related items that may be purchased during the award period. Vendors are to identify the pricing source and the associated fee structure in the space provided on the attached Cost Proposal Form. Some example responses are X% discount below MSRP; X% discount below published catalog pricing; Cost plus X% markup. Upon request, the awarded vendor must be able to provide documentation verifying appropriate discounts are granted throughout the contract. CCSD reserves the right to conduct periodic random audits of fair market value, etc. to ensure the price granted is reasonable and accurate.

19.10 HOURLY RATE FOR ADDITIONAL SERVICES Within this document, CCSD has attempted to anticipate and identify all services that may be needed under this contract throughout the length of the award period. In the event CCSD has failed to anticipate all service needs, responding vendors are asked to provide a fee structure for additional, related services that may be needed during the award period. Vendors are to provide an hourly rate in the space provided on the attached Cost Proposal Form. If awarded the contract, this fee would then apply to service needs that may be identified and approved at a later date. If there are different rates, please provide any/all rate information.

20.0 INSURANCE REQUIREMENTS

Within five (5) business days of notification of the pending award, the vendor must provide proof of insurance with a minimum of the limits indicated below. Statutory Workers’ Compensation must also be provided. The vendor must email the Certificate of Insurance to the CCSD Procurement Service.

20.1 Commercial General Liability with limits of at least $1 million. Coverage must include products and completed operations with reporting of claims on an occurrence basis.

20.2 Commercial Auto Liability with limits of at least $1 million.

20.3 Umbrella Coverage in excess of GL and Auto of at least $2 million

20.4 Statutory Workers' Compensation

20.5 Employer's Liability of at least $100,000

20.6 Vendor’s insurance carrier must have a financial size category of at least ____V____.

Cobb County School District must be named as an additional insured on all applicable policies.

The insurance carriers should be licensed to do business in the state of Georgia. The carriers must have an AM Best rating of A- or higher.

Please Note:

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• Signing of the Acknowledgement and Agreement signifies that vendor complies with insurance requirements as specified.

• Proof of Insurance is not required with the submission of the proposal but must be available upon request (including during the evaluation process). CCSD will require proof of insurance before issuance of the Award Letter/Contract.

• Vendor may choose to include proof of insurance with the submission of proposal to expedite the evaluation process and issuance of the award to the successful vendor.

• Alternate coverage may be evaluated and accepted prior to award.

21.0 ESCALATION/DE-ESCALATION CLAUSE

All prices offered shall be firm against any increase for one (1) year from the award date. Prior to any renewal, CCSD may entertain a request for escalation in accordance with the most recently published Producer Price Index at the time of the request.