A_Notice to Quoter_Combined Synoposis_Solicitation_01_06_2026.pdf

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice, FAR Part 12, Acquisition of Commercial Items (Title VIII of the Federal Acquisition Streamlining Act of 1994) (Public Law 103-355). This announcement constitutes the only solicitation;

quotes are being requested and a written solicitation will not be issued.

A. The Great Plains Area Indian Health Service (IHS) intends to award a Labor Hour Type Contract, Non-Personal Medical Service, Purchase Order with a Base Period and eight (8) Option Periods in response to Request for Quote (RFQ) 75H70626R00004.

Due to Service Unit funding constraints, the Government will obligate funds in three-month increments only. Accordingly, this contract includes a base period and quarterly option periods.

Exercise of any option is subject to the availability of funds and continued Government need.

B. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 on June 11, 2025.

C. This RFQ is issued as 100% Indian Small Business Economic Enterprises (ISBEE) Set-Aside, and the associated NAICS Code is #561320, which has a small business standard size $34.0. Quoter is required to fill out the attached INDIAN FIRM REPRESENTATION FORM.

D. The quoted unit pricing must be all inclusive (to include, but not be limited to, travel, lodging, per diem, fringe benefits, federal, state and local taxes) plus all other costs pertinent to the performance of this contract. Utilize your most competitive and reasonable rates.

Complete the attached Request for Quote #75H70626R00004 SF-1449 for Non Personal Services – Outpatient Registered Nurse and License Practical Nurse.

Labor Hour Type, Non-Personal Medical Services to be provided for the Pine Ridge Comprehensive Health Care Facility, Indian Health Service, 607 Indian Health Road, 44B Pejuta RD, Pine Ridge, South Dakota 57770. See Performance Work Statement (PWS) attached. The period of performance will be a Base Period with eight (8) Option Periods. Base period shall be three (3) Months, and each option period shall be three (3) months.

E.

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

NOV 2025

(DEVIATION)

Sub-paragraph (b) is replaced in its entirety by the following:

(b) Submission of quotes. All quotes must include the following information and submitted via email to ashleigh.yazzie@ihs.gov.

(1) Volume 1 – Label “Administrative Documents.” Signed and dated SF-1449 and all associated SF-30 amendments, if any. A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically).

(2) Volume 2 – Label “Technical Capability and Approach.” The offeror shall demonstrate its ability to meet or exceed the requirements outlined in the Performance Work Statement (PWS). The offeror shall provide the following information: - A clear, detailed approach that outlines how the requirements of the PWS will be met. - Identify key personnel and demonstrate how they meet the qualifications stated in the PWS. - Resumes, certifications, and any other relevant documentation for all proposed key personnel. - Submit a proposed project schedule, ensuring alignment with the government’s required Period of mailto:ashleigh.yazzie@ihs.gov

Performance. The schedule must include tasks, milestones, and lead times, presented in a both narrative and chart formats. NO PRICING INFORMATION SHALL BE INCLUDED IN VOLUMES 1, 2, and 3.

Submit three (3) copies.

(3) Volume 3 – Label “Past Performance.” Include a minimum of 3 but no more than 5 Non-Personal Service Contracts in Outpatient Continence Department of similar or same scope and magnitude within the past five (5) years. Past performance information should include award information including modifications, fully-executed past performance reviews, and other information that demonstrate compliance to price, and technical capability. If available, include past performance evaluations from the Contractor Performance Assessment Reporting System (CPARS). Submit three (3) copies.

(4) Volume 4 – Label “Price.” Offerors shall provide detailed pricing aligned with the technical approach.

Include a budget narrative explaining cost assumptions and indicate any discount terms. Submit three (3) copies.

F. FAR 52.212-3 Offeror Representation and Certification – Commercial Products and Commercial

Service (OCT 2025). See attachment for full text. The Offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision.

G. FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2025)

(DEVIATION)

• For evaluation purposes only, the Government will evaluate the total price of the base period and all option periods. Evaluation does not obligate the Government to exercise any option.

H. FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services – Alternate I (NOV 2025). Applied to this acquisition and it’s by reference.

I. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (Oct 2025). See attachment for full text.

J. Attached are the Federal Acquisition Regulations (FAR) & Health & Human Services Acquisition Regulation (HHSAR) clauses that are applicable including below.

K. SECURITY CLEARANCE

A security pre-clearance must be performed for any employees referred to IHS through this contract.

Fingerprints must be completed and adjudicated prior to services being performed under this contract.

No contract award shall be made to any vendor or provider listed on the OIG Exclusion List http://exclusions.oig.hhs.gov throughout the duration of the contract. It shall be the responsibility of the contractor to notify the acquisition official if there is a change in provider.

Performance of this contract will require routine access by employees of the Contractor or its subcontractors to facilities or systems controlled by the Indian Health Service (I.H.S.). Before starting work requiring routine access to I.H.S. facilities or systems each person must complete http://www.acquisition.gov/ http://exclusions.oig.hhs.gov/ an FBI National Criminal History Check (Fingerprint Check) adjudicated by an I.H.S. employee using the Office of Personnel Management Personnel Investigations Processing System.

Contractors shall allow five (5) business days for I.H.S. processing of fingerprints taken electronically at an I.H.S. site and thirty (30) business days for non-electronic processing of fingerprints using FBI Form FD-258. A list of I.H.S. sites with electronic fingerprint capability is available from the Contracting Officer.

In addition, no Contractor or subcontractor employee shall be permitted to perform work under this contract if listed on the HHS Office of Inspector General List of Excluded Individuals/Entities (LEIE), http://exclusions.oig.hhs.gov. As soon as practicable prior to the start of work, the performance of the work the Contractor shall provide to the Contracting Officer the names of all individuals to be used in performance of work for screening against the LEIE. During the performance, the Contractor shall provide the Contracting Officer the names of any additional or substitute employees for screening before they begin work.

The Contractor is responsible for conducting security preclearance investigations in sufficient depth to ensure that each Contractor or subcontractor employee referred to I.H.S. is not on the LEIE and can obtain a favorable fingerprint clearance. Each security preclearance shall be conducted sufficiently in advance of the start of performance to avoid delays caused by denial of access. If this is a Time and Materials, Labor-Hour or Cost Reimbursement contract, the contractor shall not charge for or be reimbursed for labor hours or other costs incurred for employees who are unable to perform due to denial or access or the excess time required to resolve and clear unfavorable security clearance findings. If this is a Fixed Price contract, denial of access due to security clearance findings shall not be a basis for excusable delay or an increase to the contract amount.

The Government will pay for the cost to process the contractor's suitability clearances.

However, multiple investigations for the same position may, at the Contracting Officers discretion, lead to reduction(s) in the contract price of no more than the cost of the extra investigation(s).

Employees that DO NOT have access to LMS, contractors, volunteers, or IHS employees with IPA's or MOA's to tribal organizations please, click here IHS Sexual Abuse Prevention website.

When the contractors have completed and passed the training, please have them send a copy of the last page of the training with Name, Date, and Time to their Supervisor, COR, and Kimmen LeBeau, e-mail: Kimmen.LeBeau@ihs.gov.

"Contract Personnel will arrive on a Business Day ONLY to complete all Orientation and Background procedures. The Clinical Director or Designee will ensure all Orientation and Background procedures have been completed and an email will be sent to the Contracting department to state as such. The Contract Personnel will NOT see patients until Background/Fingerprints have been cleared."

http://exclusions.oig.hhs.gov/ mailto:Kimmen.LeBeau@ihs.gov

"The standards of medical practice and duties of the Contractor through its Contract Personnel shall be determined pursuant to the bylaws of the Service Unit. The regulations of the hospital, applicable provisions of law, other rules and regulations of any and all governmental authorities relating to licensure and regulation of Contract Personnel and hospitals must be followed. Also, the standards and recommendations of Centers for Medicare and Medicaid Services (CMS) or the Accreditation organization must be adhered to. The Contract Personnel shall be required to participate in a quality improvement program, which is consistent with current requirements for ongoing monitoring and evaluation of the quality and appropriateness of care."

L. Offers will be accepted electronically, Submit via e-mail to the following:

Great Plains Area Indian Health Service Division of Acquisition Management Attn: Ashleigh Yazzie, Contract Specialist Email: ashleigh.yazzie@ihs.gov

All questions must be submitted in writing via email 8 days prior to Closing Date, please submit by email to: ashleigh.yazzie@ihs.gov ; before February 05, 2026 by 12:00 pm MST. Contractors will need a Unique Entity ID (UEI) number, TIN number, and be registered with www.sam.gov.

Invoice Processing Platform (IPP)

The Indian Health Service (IHS) is in the process of implementing an electronic invoicing system. In compliance with the Office of Management and Budget (OMB) M-15-19 memorandum “Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing” directing Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors. Invoices submitted under any award will be required to utilize the Invoice Processing Platform (IPP) in accordance with HHSAR 352.232-71, Electronic Submission and Processing of Payment Requests”.

IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service, in partnership with the Federal Reserve Bank of St. Louis (FRSTL).

Respondents to this solicitation are encouraged to register an account with IPP if they have not already done so. If your organization is already registered to use IPP, you will not be required to re-register-however, we encourage you make sure your organization and designated IPP user accounts are valid and up to date.

The IPP website address is: https://www.ipp.gov.

If you require assistance registering or IPP account access, please contact the IPP Helpdesk at (866) 973- 3131 (M-F 8AM to 6PM ET), or IPPCustomerSupport@fiscal.treasury.gov Should the contractor feel that use of the IPP would be unduly burdensome, their response to this solicitation should include an explanation of this position for a determination by the contracting officer.

ATTACHMENTS:

A. Notice to Quoter/Combined Synopsis/Solicitation B. SF18 Request for Quotations (Signature required) C. Performance Work Statement D. Clauses incorporated by reference and clauses in full text E. Indian Representation Form F. Dept. of Labor – Wage Determination mailto:William.Kohl@ihs.gov mailto:ashleigh.yazzie@ihs.gov https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov