A-E Consolidated Forensic Facility-Q&A.pdf

Request for Qualifications for Architectural and Engineering Services for Consolidated Forensic Facility - Chattahoochee

RFQ-REDM2324-03

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN SECTION 120.57(3), FLORIDA

STATUTES, OR FAILURE TO POST THE BOND OR OTHER SECURITY REQUIRED BY LAW

WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF

PROCEEDINGS UNDER CHAPTER 120, FLORIDA STATUTES.

The Department’s responses to timely submitted questions are below.

Question Number Question Response

1 Are there design guidelines that need to be adhered to?

The facility should meet environmental and security standards established in the DMS Design Guidelines.

2 Is there an exact site location available?

Yes. The facility will be built on the Sunland Campus in Marianna, Florida, located at 3700 Williams Drive, Marianna.

3 Will this be a ground-up project or is there an existing facility to consider? This is a new facility.

Just wanted to verify that we are to use GSA Standard Form 330 (REV. 8/2016). The GSA website only provides Form 330 (REV.

7/2021)

Please use the latest GSA form available.

Tab 2 – In section 3. “Services to be Provided” – is it OK if we need to add or edit the line items to better reflect our team. Example: We have more than one consultant/engineer that fits in the “other” category, can we add or edit the Services Offered to better reflect our team?

This is acceptable.

Tab 3 – Regarding “Project listing of relevant experience (including name of Client and Contractor with telephone numbers and e-mail addresses)” Because our relevant project experience would be related to our A/E design team (not a Contractor) – can you please define what is meant by “Contractor”? Do you want telephone numbers and email addresses for both past Clients AND “Contractors”?

Yes.

7 Tab 6 – Is it acceptable to use the GSA SF 330 that was Revised 7/2021?

Please use the latest GSA form available.

8 I noticed that the RFQ was posted on 7/25/2023 and then Revised on 7/27/2023. Can you tell us what changed?

The managing agency was changed from the Florida Department of Children and Family Services to the

Florida Agency for Persons with Disabilities.

9 Since the submittal is electronic, would the Department allow us to send it electronically via e-mail or as a downloadable file?

No. See the RFQ, Section 11.

10 Can a site tour/visit be accommodated prior to the submission of an RFQ submittal? If so, Sooner is better. A site visit is not available.

11 Has programming been completed? If so, can you provide a copy?

A study has been prepared. The study will be made available to the short-listed firms.

12 If space programming and/or functional programming has not been completed will this be a service requested of the design team?

A study has been prepared. The study will be made available to the short-listed firms.

13 Has a concept design been completed for this project? If so, can you provide a copy?

A study has been prepared. The study will be made available to the short-listed firms.

14 What is the anticipated construction budget for this project? See the RFQ, Section 3.

15 Is there a desired design completion date? This date has not been set.

16 Is there a desired substantial completion date? This date has not been set.

Will there be the need to have any justice spaces in the building, i.e., court rooms, holding cells, etc. Or is the project purely a behavioral health hospital?

This is a forensic residential facility.

18 Will the hospital be serving both pediatric and adult patients? Adult patients.

19 Will the hospital have the complete range of support spaces, or are some services, such as laundry, outsourced?

A complete range of support spaces is contemplated.

20 Is there an approximate size (SF) projection / range that is anticipated for the facility?

Approximately 305,000 square feet.

It is noted that the new facility will be constructed on state land in Chattahoochee. Are all land entitlements in place? If not, what entitlements are known to be needed. Will the Owner include a land use attorney for these services if entitlements are required?

The land in Marianna is owned by the State of Florida. See the response to Question #2.

Are there any unique characteristics of the site that the AE team should understand, i.e., wetlands, easements or other issues that would require attention during development?

Characteristics will be dependent upon the selected site.

Are there any engineering services that the Owner will provide, i.e., property survey, geotechnical investigation, hazmat/environmental services (if needed), systems and envelope commissioning, etc. Is there a defined list of services that DMS requests each team to include in their response?

The Owner will not be providing services. The respondents should include all aspects of designing the facility that the firm offers. Any aspects where sub-consultants or sub-contractors are needed should be discussed in the submittal.

24 Please confirm the contract that is anticipated for use on this project.

Is a copy/sample available for review? See Section 14 of the RFQ

25 Is there an anticipated project delivery method, i.e., hard bid, CM at risk, etc.?

This will be a CM at Risk project.

The RFP notes that funding is expected to be approximately $200,000,000. Please clarify if that is the total target project cost (vs just construction cost), or if the noted additional funding is anticipated to be in excess of $200,000,000?

The RFQ has the total project cost.

27 Are there any disadvantaged business participation goals for the project? No.

28 Are there any page quantity restrictions for submissions? No.

29 Please define current workload. Is that in reference to the proposed team, firmwide, or work with the State?

Current workload is firmwide.

30 Describe the relationship with the Department of Corrections and the chain of custody of the patient.

This is not a Department of Corrections facility.

31 Is this facility related to the Juvenile Incompetent To Proceed Program (JITP)? No.

32 Please generally describe the services and programs to be offered at this facility and the age range of the patients.

This is an adult residential forensic facility.

33 Can 2 Architect firms team with each other in a non-joint venture?

A joint venture must be registered with the State of Florida.

34 Where is the location? Tallahassee or Chattahoochee? See the response to Question #2

35 Will the building method be CMAR? Yes.

36 Is there a page limit? No.

For question 7 on page 4, “A certification that the Architect-Engineer has not and will not use any federally appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency”, is there an Attachment or form for CERTIFICATION REGARDING LOBBYING; DEBARMENT, SUSPENSION AND OTHER RESPONSIBILITY MATTERS FOR

EXPENDITURE OF FEDERAL FUNDS that should have been included for us to acknowledge and sign? If so, where do we find it?

See Question #51.

38 Can we submit the proposal as a PDF via email? Or do you require a thumb drive to be sent?

Submissions may not be made via e-mail. See the RFQ, Section 11.

39 Do we have to have a specialty consultant?

The respondents should include all aspects of designing the facility that the firm offers. Any aspects where sub-consultants or sub-contractors are needed should be discussed in the submittal.

40 Is there a page limit on the submittal? No.

41 Is this facility going to be an adults only (18-up) forensic hospital or is this facility for minors only?

Adults only.

42 Do you require Florida’s AHCA standards on your forensic hospitals? Not for this facility.

43 Do you follow the Florida Department of Corrections Design & Construction standards for your forensic hospitals?

Not for this facility.

44 What is the Total Funding for this project that you have asked for the Legislature for this project? See the RFQ, Section 3.

45 Who are the selection committee members and what departments and/or roles/titles?

The Department is reviewing this request

46 Are your requiring any sustainability or LEED goals? This is to be determined at a later date.

47 How big is the site? Approximately 35 acres is allocated to the facility.

48 Has any study or programming been prepared for this facility by an architectural or planning firm? If so, who was the firm? Are they precluded from pursuing this contract? Is that study available to review?

A study has been prepared. The firm is not precluded. The study will be made available to the short-listed firms.

49 Will this project be CMAR or Design-bid-build? CMAR

50 Has the Central Energy Plant already been designed or will it be a part of the project scope of this RFP?

All aspects of the site will be part of the project.

51 Under item #7- Does this certification have to be certified on letterhead and/or signed by an authorized company owner or state approved signatory?

a. A certification that the Architect-Engineer has not and will not use any federally appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any federal contract, grant, or other award covered by 31 U.S.C. 1352 and shall disclose to the Department any lobbying with non-Federal funds in connection with obtaining any Federal award.

Yes.