A.4.9 Scanning Services_RFI_20210721.docx

REQUEST FOR INFORMATION

FY21 Scanning Services

1.0 Description

1.1The Request for Information (RFI) is seeking vendors who can provide document scanning services to digitize and memorialize a wide variety of documents produced by the following locations at the Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF), Forensic Science Laboratory – San Francisco (FSL-SF) in Walnut Creek, CA, the Directive Management Office within the Office of Management in Washington D.C. and other possible ATF facilities. The contractor shall supply standalone scanning devices at the ATF facilities with flat top table scanning features including the ability to scan large documents, bound books or damaged documents.

1.2 THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes – it does not constitute a Request for Proposal (RFP) or a Request for Quote (RFQ) or a promise to issue an RFP/RFQ in the future. This request for information does not commit the Government to contract for any supply or service whatsoever. Further, ATF is not at this time seeking proposals and will not accept unsolicited proposals. Responders are advised that the U.S. Government will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party’s expense. Not responding to this RFI does not preclude participation in any future contract, if any is issued. If a solicitation is released, it will be issued through various government points of entry, specifically . It is the responsibility of the potential offerors to monitor these sites for additional information pertaining to this requirement.

2.0 Background

2.1 ATF is a law-enforcement organization with unique responsibilities and is dedicated to reducing violent crime and protecting the public. ATF protects the public from crimes involving firearms, explosives, arson, and the diversion of alcohol and tobacco products; regulates lawful commerce in firearms and explosives; and provides worldwide support to law enforcement, public safety, and industry partners. ATF’s objective is to provide fair and effective industry regulation, help Federal, state, local and international law enforcement, prevent crime and violence through enforcement, regulation, and community outreach, and provide innovative training programs that support criminal and regulatory enforcement activities.

2.2 Objective: This RFI seeks information for potential vendors who can provide contractor support and technical expertise scanning services to digitize and memorialize a wide variety of multiple paper-based documents for incorporation in an electronic data warehouse using a logical file naming protocol along with files from electronic media for two location: FSL-SF in Walnut Creek, CA and the Directives Management Office within the Office of Management in Washington DC.

2.3 NAICS: 561439, Other Business Service Centers (Including Copy Shops).

2.4 Possible Period of Performance: 12 Months; 09/15/2021 – 09/14/2022

3.0 Requirements

ATF requires contractor support and technical expertise scanning service to digitize and memorialize a wide variety of multiple paper-based documents for incorporation in an electronic data warehouse using a logical file naming protocol along with files from electronic media for Walnut Creek, CA, Washington, D.C and possible other ATF facilities. The contractor will be dealing with various types of paper documents with differences in paper size, paper thickness, and paperweight. In most cases, the paper documents are all single sided but there is a quantity of double-sided pages mixed in with the single sided pages. Most of the pages have the thickness and weight of paper stock (the equivalent of 20lb copier paper) while the remaining pages can be up to and including 12 pt. Card stock. The instrument logs, instrument quality documents, instrument repair records, safety records and financial documents are single or doubled sided pages of identical paper size, paper thickness, and paperweight (equivalent of 20lb copier paper). The laboratory case files also include electronic media and photographs that require digitizing as appropriate and transfer to the electronic data warehouse. The electronic media in the case files consist of compact discs (cds) and digital versatile discs (dvds). There are polaroid photographs in some of the laboratory case files. The contractor shall provide standalone scanning devices at one or all the identified ATF locations with the capability of scanning documents in a legible and readable file upon downloading from the electronic data warehouse.

4.0 Responses

4.1 Interested parties are requested to respond to this RFI via a word document/PDF paper.

4.2 Responses should be in Microsoft Word compatible format or PDF and are due no later than 23 July 2:00 PM (EST). Responses would be limited to 2 pages and submitted via e-mail only to Cheryl Hickman at Cheryl.hickman@atf.gov. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the Government, please segregate proprietary information. Please be advised that all submissions become Government property and will not be returned.

4.3. Company Profile to include:

1. Company name and address.

2. Affiliate information: parent company, joint venture partners, and potential teaming partners.

3. Proof of similar work with detailed information on governmental contracts along with the volume capabilities and document size limitations of your facility.

4. Year the firm was established and number of employees.

5. Two points of contact (names, titles, phone numbers and email addresses).

6. DUNS number and CAGE Code, as registered in the System for Award Management (SAM) at http://www.sam.gov/

7. Identify if you have a GSA contract, GWAC, or other government contract and provide the contract number?

8. Small business status

9. ROM per page pricing table for an 8.5x11 size sheets.

5.0 Summary

THIS IS A REQUEST FOR INFORMATION (RFI) ONLY to identify vendors that can provide contractor support and technical expertise scanning service to digitize and memorialize a wide variety of multiple paper-based documents for incorporation in an electronic data warehouse using a logical file naming protocol along with files from electronic media produced by FSL-SF in Walnut Creek, CA, Directives Management Office within the Office of Management in Washington D.C. and other possible ATF facilities. The information provided in the RFI is subject to change and is not binding on the Government. ATF has not made a commitment to procure any of the items discussed, and release of this RFI should not be construed as such a commitment or as authorization to incur cost for which reimbursement would be required or sought. All submissions become Government property and will not be returned. The Government does not intend to award a contract based on this request, so proposals will not be considered. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow-up information requests.