A.1.1 DNA Labs SOW.pdf

THE BUREAU OF ALCOHOL, TOBACCO, FIREARMS, AND EXPLOSIVES

STATEMENT OF WORK

DNA COLLECTION

1.1 Background

ATF utilizes DNA analysis for indictment and prosecution of individuals. This Statement of Work (SOW) is to provide DNA collection and analysis services using the following technique or equivalent: M-Vac Collection Technique, utilizing STRmix expert DNA analysis software online with GlobalFiler, Fusion 6C, 5C, and Qiagen’ s Investigator with Quality Sensor with a possible 48 hour turn around.

1.2 Scope

The contractor shall provide all DNA analysis. The products shall be brand name “DNA Labs International” or equal. The contractor shall be capable of separating up to five DNA profiles. The contractor shall utilize the swabbing method. The following products or equal are required:

Description:

DNA STR ANALYSIS - Buccal/Reference Standard Swabs including Screening Fee for Swabs and STRmix Analysis.

DNA STR ANALYSIS - Buccal/Reference Gun Swab including Screening Fee for Swabs and STRmix Analysis.

EVIDENCE SCREENING / SEROLOGY – Identification of blood, saliva, or semen, and/ or preparation of evidence sample. Small items & Extracts.

EVIDENCE SCREENING / SEROLOGY – Identification of blood, saliva, or semen, and/ or preparation of evidence sample. M-VAC Screening.

DNA STR ANALYSIS Suspect or Victim Standard.

DNA STR ANALYSIS Evidence Samples.

DNA STR ANALYSIS M-Vac Filter.

DNA Y-CHROMOSOME (Y-STR) ANALYSIS Suspect or Victim Standard.

DNA Y-CHROMOSOME (Y-STR) ANALYSIS Evidence Sample.

RUSH SHIPPING - 48 Hour Turnaround.

RUSH SHIPPING - 1 Week Turnaround.

RUSH SHIPPING - 2 Week Turnaround.

RUSH SHIPPING - 3 Week Turnaround.

1.3 Contract Type

A single award, Firm Fixed Price, Blanket Purchase Agreements (BPA).

1.4 Invoice/Payment

ATF requires contractors to invoice electronically on a monthly basis. Invoices shall be identified by CLIN. Invoicing electronically saves time, money, and physical storage space for both the Government and the contractor. Each invoice must be a proper invoice in accordance with FAR 32.905(e). Electronic invoices should be submitted to financebranch@atf.gov , the ATF COR and the CO. Electronic invoices will serve as the official original copy. Any questions may be directed to the ATF Finance Office at 202/648-7860.

If it is determined that the amount billed is incorrect, the invoice may be revised by the Government, or the Contractor may be required to submit a revised invoice.

To constitute a proper invoice, each invoice must include the following information and/or documentation:

a. Name, address and telephone of the Contractor;

b. Date of invoice and invoice number;

c. Contract number; also modification number, if applicable; and task order number and its modification, if applicable;

d. Description of the supplies/services rendered (including hours incurred and billing rate, if applicable);

e. A schedule depicting the following information:

• Amount Invoiced by Task

• Authorized Amount by Task

• Remaining This Period by Task

• Cumulative Amount Invoiced by Task

• Value of Contract Balance by Task

f. Name of Contracting Officer’s Representative (COR);

g. Travel and ODCs

h. Signature of authorized representative of the firm with the following invoice certification:

“The undersigned hereby certifies to the best of my knowledge and belief that the sum claimed under this contract is proper and due, and all the costs of contract performance have been paid, or to the extent allowed under the applicable payment clause, shall be paid by the Contractor when due in the ordinary course of business; the work reflected by these costs has been performed, and amounts involved are consistent with the requirements of this contract.”

BY:

TITLE: ______

DATE:

12.4 Contract Funding Status. The contractor should immediately notify the CO (with a copy to the COR), in writing, when billing has reached 85 percent of the contract’s amount(s) or whenever remaining funds are not sufficient to cover anticipated performance through to the contract’s expiration date; whichever is sooner. The contractor is cautioned that performance of work above the contract’s ceiling is at the contractor’s risk.

1.5 Period of Performance

The BPA shall be issued for a period of (60) months. The BPA will be reviewed annually from the date of establishment of the BPA to ensure that authorized procedures are being followed and to determine if the BPA remains in the best interest of the Government.

1.6 Inspection and Acceptance

Inspection/Acceptance. Supplies or services delivered under this contract shall be inspected and accepted by the COR. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance in accordance with the appropriate inspection and acceptance clause.

The basis for acceptance shall be compliance with the Requirements/objectives/constraints set forth in the contract, and other terms and conditions of the contract. Deliverable items rejected shall be corrected in accordance with the applicable clauses.

Acceptance Criteria. The COR will review all draft and final deliverables to ensure accuracy, functionality, completeness, professional quality, and overall compliance within the guidelines/requirements of the delivery order. The contractor shall ensure the accuracy and completeness of all deliverables. Errors, misleading or unclear statements, incomplete or irrelevant information, and or excessive rhetoric, repetition, and “padding”, shall be considered deficiencies and shall be subject to correction by the contractor, at no additional cost to the Government. The contractor shall make any noted corrections/revisions, within 5 business days, after government review and comment on deliverables. If the deliverable does not meet the noted criteria, the Government will return it.

Rejection Procedures. If the COR rejects any deliverable, that rejected document will be handled in the following manner:

After notification that the deliverable did not meet the acceptance criteria, the Contractor shall resubmit an updated/corrected version within five (5) business days after receipt of Government comments.

Upon re-submission by the Contractor, the Government will reapply the same acceptance criteria. If the deliverable does not meet the acceptance criteria a second time, the Government might consider the Contractor as having deficient performance with respect to the subject task/subtask.

Any rework of rejected deliverables will be completed at no additional cost to the government.

No payments will be issued against rejected deliverables, until they are corrected and accepted by the government.

1.7 ATF Polices, Procedures and Standards

The contractor shall conform to the following ATF guidelines, security requirements, and federal regulation and legislation throughout the life of the contract. ATF reserves the right to amend/upgrade these standards and internal guidelines, processes and procedures based on technological advances.

a. Minimum Database Security Requirements as prescribed by the ATF Information Systems Security Office (ATF ISSO)

b. NIST Special Publication 800-53

c. ATF Minimum Security Requirements for Contractor Off Site Labs

d. ATF Publication, 7500.1 Rules of Behavior and Customer Agreement for ATF Workstation Users

e. Section 508 of the Rehabilitation Act (29 U.S.C. 794d), Subpart B – Technical Standards, 1194.21, Software Applications and Operating Systems, and 1194.22, Web-based Intranet and Internet Information and Applications, as it applies to this requirement

THE BUREAU OF ALCOHOL, TOBACCO, FIREARMS, AND EXPLOSIVES