A.03.21 - JA (under FAR Part 13) Sole Source 21Q1000.pdf

Control No. _SAS 21-09__ v4, 5 Jan 2015; previous version obsolete

SOLE SOURCE JUSTIFICATION

(Simplified Acquisition Procedures under FAR Part 13 Not Exceeding $700K)

1. Agency/Contracting Activity: U.S. Army Corp of Engineers-Savannah District, 100 W.

Oglethorpe Avenue, Savannah, GA 31401

2. Description of Action: New Contract (Purchase); Fixed Price; The Monitoring Avian Productivity and Survivorship (MAPS) for contractor to provide for collection of monitoring and population productivity data of target migratory bird species including species of special concern.

Nature: New Requirement Follow-on Requirement Mod to Existing Purchase Order/Contract Number: W912HN21P100X-TBD.

Pricing: Firm-Fixed Price Time & Materials Funds: OMA Other Funds: CG Supplemental

Name of Proposed Contractor(s):

Institute For Bird Population, The Attn: Rodney Siegel 625 2nd Street, Suite 210 Petaluma, CA 94952-5159 (707)-789-3224

3. Description of Services or Supplies:

The total estimated value of the proposed action is $205,411.56.

4. Authority:

Action using simplified acquisition procedures (select one):

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), contracting officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deem only one source reasonably available (e.g.

urgency, exclusive licensing agreements, brand name, or industrial mobilization)

The Savannah District Corps of Engineers intends to award a purchase order utilizing the Simplified Acquisition Procedures for a firm-fixed price Sole Source requirement to procure non-personal services for collection of monitoring and population productivity data of target migratory birds species including species of special concern. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the Implementation of ESMC Monitoring of Migratory Birds, to provide support for the Monitoring of Avian Productivity and Survivorship (MAPS) and other land bird survey located at Fort Bragg, North Carolina. The requirement Period of Performance is required for a Base Year and two (2) Option Year periods.

FAR 13.501(a)(1): For actions for commercial supplies or services greater than the SAT but not exceeding $700K, the requirements of FAR 13.501(a) apply to sole-source acquisitions conducted pursuant to Subpart 13.5 (Reference: FAR 13.106-1(b)(2)). Subpart 13.5 is the Test Program for Certain Commercial Items (see 41 USC 1901; or for contingencies see 41 USC 1903)

5. Reasons for Authority Cited: (Utilize as much space as is necessary to fully annotate the reason/rationale. All applicable areas shall be completed in sufficient detail. Before finalizing, remove the bulleted info.

6. Actions to Increase Competition:

7. Market Research:

8. Procurement History:

Previous Purchase Order(s) or Contract(s): Yes No If “Yes”, for each purchase order of contract provide:

Purchase order or contract number: W912HN18P1001 & W912HN-16-P-0032

The (MAPS) Program comprises a continent-wide network of hundreds of constant-effort mist netting stations. Analyses of the resulting banding data provide critical information relating to the ecology, conservation, and management of North American land bird populations, and the factors responsible for changes in their populations. The intended Sole Source contractor is the Institute For Bird Population (IBP) is the proprietor of such data. The IBP is a non-profit business and can be sole sourced under FAR 6.302-3(a)(2)(ii) since this is a research capability. The IBP is the sole user of the MAPS database, which is the most extensive database on land bird demographics in North America and represents an invaluable scientific resource of immense conservation potential. The MAPS services were previously awarded under Purchase Order Nos. W912HN18P1001 and W912HN-16-P-0032 awarded to IBP.

Initial consideration was given to the recommended sources in an effort to increase competition for services. However, no sources could be identified from AbilityOne, UNICOR, and SBA Dynamic Search. A Small Business Administration (SBA) Dynamic search in Georgia under NAICS code 813312 resulted in approximately eight hundred (800) possible vendors.

Initial consideration was given to the recommended sources in an effort to increase competition for services. However, no sources could be identified from AbilityOne, UNICOR, and SBA Dynamic Search. Other market research included internet research, communication with USACE districts and ERDC who have purchased similar data and communication with engineers within the subject field. The MAPS ESMC Migratory Bird Monitoring requirement, the Institute for Bird Population was determined to be the only source with the capability to perform the required services as indicated in the Performance Work Statement (PWS). Based on pre-historical data USACE has obtained the MAPS ESMC Migratory Bird Monitoring from the Institute for Bird Population awarded previously purchase orders for FY16, FY17, FY18, FY19 and

FY20.

Was action competed? Yes No If action was not competed, state the cited authority, summarize rationale:

9. Additional Facts and/or Information to support the justification.

10. Technical / Requirements Certification: I certify that the supporting data under my cognizance which is included in this abbreviated J&A is accurate and complete to the best of my knowledge and belief.

Technical/Project Manager: Joseph W. Melton Email address: joseph.w.melton@usace.army.mil Signature:

Date:

11. Fair and Reasonable Price Determination: As contracting officer, I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Basis for the determination is as follows:

13. Contracting Officer’s Approval (actions less than $700K): I hereby certify that this justification is accurate and complete to the best of my knowledge and belief. Based on the foregoing, I approve this sole source justification subject to availability of funds, and provided that the services and supplies herein described have otherwise been authorized for acquisition.

Signature: Date:

Name: Chad A. Arnett Title: Contracting Officer

The Monitoring Avian Productivity and Survivorship (MAPS) Program comprises a continent-wide network of hundreds of constant-effort mist netting stations. Analyses of the resulting banding data provide critical information relating to the ecology, conservation, and management of North American land bird populations, and the factors responsible for changes in their populations.

This acquisition is being made utilizing simplified acquisition procedures for the sole source provider Institute For Bird Population for the MAPS ESMC Migratory Bird Monitoring project. Price will be determined fair and reasonable at the time of quote evaluation.