A.02_Statement of Work (SOW).pdf

STATEMENT OF WORK (SOW)

Procurement of FCX Unit and Spare Parts for the Egyptian Naval Armament Department (ENAD)

Case EG-B-HDM Ras El Tin Naval Base

Alexandria, Egypt

1. GENERAL:

This contract is for the procurement of spare parts for static frequency converters (FCX) and a new static frequency converter for the Egyptian Navy located at the Ras El Tin Naval Base in Alexandria, Egypt. The list of parts and new FCX unit to be procured is attached to this document and references as Appendix A – FCX Items List.

All parts, and the FCX unit, are to be new, with manufacturer warranties intact. Spare parts that have been used for demonstration purposes, or have been reconfigured, rebuilt, or reconditioned are not acceptable.

2. INSPECTION ACTIVITIES:

Vendor shall coordinate for a Government representative to inspect the equipment prior to pick-up by the designated Freight Forwarder. The inspection shall be scheduled with the Egypt Program Manager at least two (2) weeks in advance. The Egyptian Program Manager or Contracting Officer Representative listed in Section 7 of the SOW will inspect all equipment. The contractor is responsible for preparing the DD250 form prior to the Government inspection. Provide one copy of the DD250 form to the Egypt Program Manager by email for signature once an item is acceptable and ready for Freight Forwarder pick-up. Multiple items can be placed on a DD250 provided each passes inspection, is acceptable, and is available for Freight Forwarder pickup.

3. DEFICIENCIES:

The vendor shall establish a quality control tracking procedure to perform checks of all items to ensure compliance with contract requirements prior to Government inspection and pick-up by the designated Freight Forwarder. If the inspection finds deficiencies or issues that affect acceptance, then additional inspections shall occur until the equipment meets the contract requirements and is free of deficiencies and issues. The vendor shall keep the Government updated on the status of deficiency corrections and the estimated date that the deficiency will be corrected.

4. WARRANTY:

The vendor shall include the warranty implementation and procedures for all supplied equipment under this contract in their proposal. A point of contact (POC) for warranty implementation shall be identified by the vendor. The POC shall have a local representative in Egypt. Manufacturers’ standard warranty shall be provided and specified in the vendor’s proposal. The Corps of Engineers representative in Egypt, Mr.

Emad Khodeiry Abdelgalil, shall be notified of all warranty complaints. His e-mail address is Emad.K.AbdelGalil@usace.army.mil.

5. MANUALS:

The equipment manufacturer’s Operations and Maintenance (O&M) manuals shall be written in English and packaged with it’s corresponding items by the vendor at time of delivery.

6. PERIOD OF PERFORMANCE:

The vendor shall order, inspect, and have ready for delivery all parts (excluding CLIN 0004 - item number 78) listed on the attached Appendix A document within 90 calendar days after contract award. For the new FCX unit, item number 78 on the attached Appendix A, the vendor shall order, inspect, and have ready for pickup by the Freight Forwarder within 230 calendar days after contract award.

7. POINTS OF CONTACT:

Contracting Officer:

Eric L. Caruso Phone: 540-665-2636 Email: Eric.L.Caruso@usace.army.mil

Contract Specialist:

Stephanie L. Langhorne Phone: 540-665-3798 Email: Stephanie.L.Langhorne@usace.army.mil

Program Manager:

Ben C. Strause Phone: 540-678-3088 Email: Benjamin.C.Strause@usace.army.mil

Point of Contact in Egypt:

Emad Khodiery Abdelgalil Phone: 540-408-9699 Email: Emad.K.AbdelGalil@usace.army.mil

8. FREIGHT FORWARDER:

a. Shipping Information mailto:Emad.K.AbdelGalil@usace.army.mil dfYoung 7465 Candlewood Road, Suite M Baltimore, MD 21076 USA POC: Kathla Dornon EGNOA@dfyoung.com Telephone: 410-684-5242, ext. 400

All Notice of Availability (NOA)’s shall be sent to dfYoung at the above e-mail address.

U.S. manufactured materials and equipment shall be shipped to the following address:

Egyptian Ministry of Defense Egyptian Navy, Alexandria, Egypt FMS Case: EG-B-HDM

b. Packing Information.

The vendor is responsible for packaging the items in accordance with the Freight Forwarder’s requirements including palletizing and containerizing the items for ease of shipment. Industry standard is 40” x 48” pallets. Custom packing of items may be acceptable to fit specific items for shipment at the discretion of the freight forwarder.

Pallets are required if shipping liquids or hazardous materials.

c. The vendor commences the delivery process by submitting a NOA to both the freight forwarder, dfYoung, and the Middle East District after the DD 250 is signed. Ben C. Strause, or an authorized representative, of the Middle East District, will provide an example document marked with applicable numbers to the Contractor for the NOA, as well as sign the DD250 document. NOA forms are available from the Middle East District points of contact listed in this document. Upon receipt of both the NOA and signed DD250, dfYoung will coordinate the pick-up and delivery dates directly with the Contractor. The Contractor and dfYoung will jointly determine the location of pick-up, time, date, etc.

9. CONTRACT LINE-ITEM NUMBER (CLIN) STRUCTURE:

a. CLIN 0001: Procurement of FCX spare parts for Solid State Frequency Converter Model Number: PFC300-V-06-DT-12P-P. This is a firm fixed price CLIN for line-item numbers 1-39 as listed on the attached Appendix A.

b. CLIN 0002: Procurement of FCX spare parts for Solid State Frequency Converter Model Number: PFC300-7-06-DT-12P-P-SS. This is a firm fixed price CLIN for line-item numbers 40-68 as listed on the attached Appendix A.

c. CLIN 0003: Procurement of FCX spare parts for Solid State Frequency Converter Model Numbers: PFC008, SERIAL NO. 04152 AT FMC & PFC032, SERIAL mailto:EGNOA@dfyoung.com

NO. 04151 AT BRIDGE 2. This is a firm fixed price CLIN for line-item numbers 69-77 as listed on the attached Appendix A.

d CLIN 0004: Procurement of one new static frequency converter. This is a firm fixed price CLIN for line-item number 78 as listed on the attached Appendix A.

10. DUTIES, TAXES, AND LICENSE FEES:

All materials, equipment and supplies that are for use and/or incorporation into the project are exempt from taxes, duties, and license fees under the terms of the Agreement between the Government of the United States and the host Government (Egypt). The Contractor warrants its price for this contract is exclusive of any such charges.

If the Contractor is required to pay the host Government any fees (such taxes, duties, or license fees) for the purchase of materials, equipment, or supplies used and/or incorporated into this project, then the contractor shall notify the Contracting Officer of these occurrences in writing. The U.S. Government cannot reimburse contractors or vendors for these costs; to seek reimbursement the vendor will have to submit a claim through the Egyptian Finance Ministry/Tax Authority.

Contractor owned or controlled material, equipment and supplies sold or disposed of by the Contractor may be subject to the imposition of local duties and within the Host country taxes. No reimbursement will be made under this clause for such transactions.

11. HOST COUNTRY TAXES AND FEES:

The Government of Egypt, its agencies, and political subdivisions shall levy no taxes or fees (including taxes on individual or corporate income or property customs or import duties, and other taxes on employee personal household goods, supplies and personal effects imported into Egypt for personal use) on the Contractor, its subcontractors, the employees of either and the dependents of such employees. This tax exclusion does not apply to the Government of Egypt taxes levied on the purchase of personal household goods, supplies or personal effects or automobiles in Egypt by the employees of the Contractor or employees of its subcontractors. This paragraph does not apply to Egyptian employees of the Contractor or Egyptian subcontractors or their employees.

If, notwithstanding the above, taxes, duties or similar charges are imposed by the Government of Egypt, under the excepted circumstances described above, the costs thereby incurred by the Contractor may be reimbursed in the amount of payment by the host nation. The U.S. Government will not reimburse the contractor for any host nation-imposed taxes or fees.

12. BUY AMERICAN ACT/BALANCE OF PAYMENTS PROGRAM:

In accordance with Section 42(c) of the Arms Export Control Act, as amended (22 USC §2791(c)), the Foreign Military Financing funds made available for this procurement may not be used for procurements outside the United States, unless an Offshore Procurement (OSP) determination is made by the Director, Defense Security Cooperation Agency. No OSP determination has been obtained for this procurement.

Accordingly, per DoD 5105.38-M, Chapter 9, Table C9.T8, more than 50% of the dollar value of the FMF contract [or CLIN, when there are multiple FMF cases on a single contract], after subtracting from the total costs the cost of items that the FAR or DFARS exclude from Buy American Act or Balance of Payments Program consideration, must be of U.S. origin. The contractor may not exceed this foreign content percentage during contract performance, unless the Government obtains an OSP determination. If it is determined that the Contractor has used unauthorized content, payments to the Contractor may be reduced by the value of the unauthorized content, or at the Government’s option, the Contractor may be required to remove the unauthorized content at its expense and replace it with authorized content. The Government will require the contractor to periodically provide it with information concerning the foreign content utilized in performing the contract, to allow the Government to ensure compliance with these OSP foreign content rules.

13. SAFEGUARDING OF INFORMATION:

The personnel employed on this contract may, in the performance of their assigned duties, have access to data and information pertaining to location of goods, supplies, parts, equipment, vehicles, and explosives. Knowledge of this nature is considered restricted security information. This information shall be protected and safeguarded against disclosure to any unauthorized person or party and shall be furnished or used on an official "need to know" basis only.

14. ATTACHMENTS:

• Appendix A – FCX Items List.