A.02 Sole_Source_Justification_ W91YTZ24Q0031-redacted.pdf

CUI//SP-PROCURE

Solicitation Number: W91YTZ24Q0031 Control Number: 24-RHCO-A-82

CUI//SP-PROCURE

Source Selection Information – See FAR 2.101 and 3.104-4

Sole Source Justification for Actions under the Simplified Acquisition Threshold

(Simplified Acquisition Threshold is $250K)

1. Contracting Activity:

Medical Readiness Contracting Office – East (MRCO-E) Fort Liberty Health Contracting Branch 9275 Doerr Road, Building 1221 Fort Belvoir, VA 22060

2. Description of Action:

Requirement: ☐ New ☒ Repeat

Type of Contract: ☒ Firm-Fixed Price ☐ Time & Material

Funds: ☐ OMA ☒ Other Funds: DHP Total Dollar Value: $

Name of Intended Contractor: Alden Optical Laboratory INC Street Address: 6 Lancaster Parkway City, State, Zip: Lancaster, NY 14086-9713

Phone: Rachael Weaver, 716-393-5090

Required delivery date or period of performance: 01 March 2024 through 28 February 2027

3. Description of Supplies/Services: Womack Army Medical Center (WAMC), Fort Liberty, NC has a requirement to purchase Specialized and Customized Scleral Contact Lenses for corrective eyesight.

4. Authority Cited:

☒ (a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

Controlled by: USAHCA Controlled by: MRCO-E CUI Category: SP-PROCURE Limited Dissemination Control: FEDCON POC: Cynthia Richardson, cynthia.a.richardson-rhone.civ@health.mil

Control Number: 24-RHCO-A-82

CUI//SP-PROCURE

Source Selection Information – See FAR 2.101 and 3.104-4

☐ (b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

☐ (c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

☐ (d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

☐ (e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: In August 2021 Request for Quotation (RFQ) W91YTZ21Q0204 was issued as an Unrestricted requirement for Scleral Lenses was issued. As a result of the RFQ, two vendors responded, and two Blanket Purchase Agreements W91YTZ21A0016 and W91YTZ21A0017 were awarded. The stock of Scleral Lenses has been vastly depleted, and it is imperative that the Military Treatment Facility (MTF) re-stock the lens in the event patients requiring lens adjustments can be taken care of. Alden Optical provides unique specialized Scleral Contact lenses that are customized to each individual patient’s eye care and vision needs. Alden Optical is also very user friendly as they warrantee their contact lenses and in frequent cases provide adjusted lens proscriptions at no cost to the government. As in frequent cases the patient eye care perceptions change or lenses need additional adjustments, requiring an additional custom lens be manufactured to adjusted specifications within the prescription. These contact lenses also support our Primary Care Residency Program, allowing our Active Duty one-year Residents the experience of providing a full eye exam and contact lens fitting for Soldiers and authorized DOD beneficiaries in need of this specialized contact lenses. A sole source letter has been provided from Alden Optical which states they are the sole source provider of these lenses; PCF location A.02.

6. Actions to Increase Competition: There are no practical alternatives available to increase competition for this requirement, based on the reasons stated in paragraph 5 above.

Sources sought will be posted on the SAM.gov website to increase competition for future requirements.

7. Market Survey: Market Research conducted in accordance with FAR Part 10. I researched by using the General NAICS code 339115 and found no small business contractors having the capability to provide these customized contact lenses or that the listed materials under this code specifically addressed individual customization. Only stated “contact lens manufacturing” nor did it specify Scleral lenses that we are currently using. On 31 January 2024 an on-line search was conducted on

Control Number: 24-RHCO-A-82

CUI//SP-PROCURE

Source Selection Information – See FAR 2.101 and 3.104-4 the Small Business Administration (SBA) Quick Market Research, and nothing was revealed using the words “Scleral Lenses.”

Results of the search using the key words “Scleral Lenses”:

Economic Group Number of Firms Found Veteran Owned Small Business or Joint Venture 0 Woman Owned Small Business 0 8(a) Certified or 8 (a) Joint Venture 0 Economically Disadvantaged Woman Owned Small Business 0 HUBZone Certified 0 Service-Disabled Veteran-Owned Small Business or Joint Venture 0

The items are not available on the General Schedule Administration (GSA) contract schedule.

In addition to the above market research, Electronic Compliance Auditing Tool (ECAT) and Defense Logistics Agency (DLA) were checked on 14 February 2024 with no result found.

8. Procurement History:

a. Previous Contract or Purchase Order Number:

W91YTZ21A0016 from 01 October 2021 thru 30 September 2026 in the amount of $81,244.83 This contract is on target to be depleted prior to the thru date.

b. Previously competed? N/A No Yes

c. Previous authority for less than Full & Open Competition: N/A

d. Subcontracting Plan: A subcontracting plan is not required in accordance with 52.219-9.

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this sole source determination are accurate and complete to the best of my knowledge and belief.

I certify this product/service is not available using mandatory sources or delivery cannot be made by the required delivery date.

Control Number: 24-RHCO-A-82

CUI//SP-PROCURE

Source Selection Information – See FAR 2.101 and 3.104-4

Submitted By: MAJ Jenae Thomas Position Title : Optometrist, Contracting Officer’s Representative

Email address: jenae.v.thomas.mil@health.mil Date: 30 November 2023

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Michael McCollum Position Title: Contracting Officer

Email address: michael.j.mccollum12.civ@health.mil Date: 2-14-2024