A.02 Sole_Source_Justification V2 signed-redacted_Redacted.pdf

CUI//SP-PROCURE

Solicitation Number: W91YTZ24Q0042 Control Number: 24-RHCO-A-115

Source Selection Information – See FAR 2.101 and 3.104-4

Sole Source Justification for Actions under the Simplified Acquisition Threshold

(Simplified Acquisition Threshold is $250K)

1. Contracting Activity:

Medical Readiness Contracting Office – East (MRCO-E) Fort Liberty Health Contracting Branch 9275 Doerr Road, Building 1221 Fort Belvoir, VA 22060

2. Description of Action:

Requirement: ☐ New ☒ Repeat Type of Contract: ☒ Firm-Fixed Price ☐ Time & Material Funds: ☐ OMA ☒ Other Funds: DHP Total Dollar Value:

Name of Intended Contractor: SencorpWhite, Inc.

Street Address: 400 Kidd’s Hill Rd City, State, Zip: Hyannis, Massachusetts, 02601-1850

Phone: 1-908-313-3593

Period of Performance: 01 May 2024 through 30 April 2028

3. Description of Supplies/Services: Womack Army Medical Center (WAMC) has a requirement to procure maintenance services for the SencorpWhite storage and retrieval carousels located at Womack Army Medical Center (WAMC) Fort Liberty, NC. The SVMH-17495- Fort Liberty- 4yr Silver Hardware Support Renewal. 2 annual onsite preventative maintenance (PM) visits to inspect and determine near, short, and long-term measures required to keep the equipment operating as designed.

Controlled by: USAHCA Controlled by: MRCO-E CUI Category: SP-PROCURE Limited Dissemination Control: FEDCON POC: Cynthia Richardson, cynthia.a.richardson-rhone.civ@health.mil

4. Authority Cited:

☒ (a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

☐ (b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

☐ (c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

☐ (d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

☐ (e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order or BPA must not have been previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: WAMC has a requirement for Carousel Maintenance services for the government owned system. This system has been in place at WAMC since 2000, with a system upgrade taking place in 2017. With properly maintaining the equipment, the expected life span would be 2030. The required hardware and services are proprietary in nature and is protected under the copyright and trade secret laws. In the proprietary letter dated December 21, 2023, SencorpWhite, Inc states it is a subsidiary of Cornell Limited Partnership and is the Original Equipment Manufacturer (OEM) and is the sole provider of machinery, components, and supplies. SencorpWhite highly skilled field service technicians are the only technicians that can service the equipment as needed due to the proprietary nature of the equipment and software. If another vendor is allowed to work on this proprietary equipment and software, it will void all warranties. Also, this system is designed to work alongside another proprietary software DoveTree to be fully operational for WAMC’s Carousel System. Failure to procure these services and supplies will result in diminished care to the patients currently being cared for at the military treatment facility. Additionally, if not approved replacement of the Carousel would potentially cost the Government $1.3 million dollars and cause the Medical Logistics Warehouse to be inoperable for 30-45 days.

6. Actions to Increase Competition: There are no practical alternatives available to increase competition for this requirement, based on the reasons stated in paragraph 5 above.

Sources sought will be posted on the SAM.gov website to increase competition for future requirements.

7. Market Survey: The market survey was conducted in the accordance of FAR 10. I utilized google.com to search for like products. I also utilized SAM.gov using the NAICS code 333922. Due to the proprietary nature of the hardware and equipment, there are no substitutes for this item.

Results of the search using the key words “Carousel Maintenance”:

Economic Group Number of Firms Found Veteran Owned Small Business or Joint Venture 0 Woman Owned Small Business 0 8(a) Certified or 8 (a) Joint Venture 0 Economically Disadvantaged Woman Owned Small Business 0 HUBZone Certified 0 Service-Disabled Veteran-Owned Small Business or Joint Venture 0

The items are not available on the General Schedule Administration (GSA) contract schedule.

In addition to the above market research, Electronic Compliance Auditing Tool (ECAT) and Defense Logistics Agency (DLA) were checked on 8 March 2024 with no result found.

8. Procurement History:

a. Previous Contract or Purchase Order Number: W91YTZ18P0341 Awarded on 1Oct 2018 - 30 September 2023 in the amount of $15,985.00. A six-month extension was granted 1 October 2023-31 March 2024 in the amount of $9,210.50.

b. Previously competed? N/A No Yes

c. Previous authority for less than Full & Open Competition: N/A

d. Subcontracting Plan: A subcontracting plan is not required in accordance with 52.219-9.

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this sole source determination are accurate and complete to the best of my knowledge and belief.

I certify this product/service is not available using mandatory sources or delivery cannot be made by the required delivery date.

Submitted By: Gregory L. Kain Position Title : Supply System Analyst

Email address: Kain.L.gregory.civ@health.mil Date: 4/8/2024

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Michael McCollum Position Title: Contracting Officer

Email address: michael.j.mccollum12.civ@health.mil Date: 4/8/24