A.02 Sole Source Justification under SAT_W9114F24Q0076 (1).pdf

CUI//SP-PROCURE

Control Number: 24-RHCO-E-311

RFP #: W9114F24Q0076

LIMITED SOURCES JUSTIFICATION

for Acquisitions under the Simplified Acquisition Threshold

(Simplified Acquisition Threshold is $250K)

1. Contracting Activity:

Medical Readiness Contracting Office – Europe (MRCO-EUR)

CMR 402

APO, AE 09180

2. Description of Action:

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA DHP Other Funds: - Total Dollar Value: $102,500.00

Name of Intended Contractor: Simbionix USA Corporation (Surgical Science Simbionix) Street Address: 811 1st Ave, Suite 408 City, State, Zip: Seattle, WA 98104

Phone: (803) 207-2305

Period of Performance: 9/30/2024

3. Description of Supplies/Services: The Eisenhower Army Medical Center is requesting the procurement of one each Endoscopic Mentor Suite System in support of the Simulation Center, Dwight D. Eisenhower Army Medical Center, Fort Eisenhower, GA. Each system/cart come pre-loaded with the following: MentorLearn Offline Simulation Management System, Two Cyberscopy Training Modules, Two Colonoscopy Training Modules, Two Gastroscopy Training Modules, GI Skill Competition, Required auxiliaries, On-site setup, calibration, installation, and training. In addition to the above, the following add-on GI modules will also be included: GI Endoscopy Fundamental Skills (GI-EFS) Training Module and an Annual Extended Service Platinum.

4. Authority Cited:

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

Controlled by: USAHCA CUI Category: SP-PROCURE Limited Dissemination Control: FEDCON

POC:

Telephone:

Email:

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: DDEAMC has a requirement for the Endoscopic Mentor Suite System. The system /cart is used by the Graduate Medical Education (GME) General Surgery (GS) residents to learn and practice endoscopic techniques. Before the GS residents graduate their GME program, they must successfully pass the Fundamentals of Endoscopic Surgery (FES) exam before taking their medical boards for certification. Per the sole source letter dated 16 July 2024, Surgical Science Simbionix is the sole source provider of the Simbionix ENDO, GI and BRONCH Mentors and their software and hardware components, this includes the hardware and services. They are the only manufacturer and supplier in the USA. Additionally, this equipment is the only device authorized by the governing body (the Society of American Gastrointestinal and Endoscopic Surgeons / SAGES).

Failure to provide this system will result in personnel not being able to train with current equipment vital to their critical skill set, resulting in reduced preparedness/readiness for deployment. Also as stated earlier, successful completion of SAGES FES is a board requirement GS Residents upon graduation.

6. Actions to Increase Competition: No additional actions will be taken to increase competition for this requirement. The Government will continue to conduct market research to ascertain if there are changes in the marketplace that would enable future actions to be competed.

7. Market Survey: Market Research was conducted in accordance with FAR Part 10 using Government databases. A source sought was posted to the System for Award Management (SAM) Contract Opportunities on July 3, 2024, with a due date of July 8, 2024. Only one vendor, BHPE LLC responded to the sources sought notice. The government received a sole source letter from Mr. Chris Smith (letter on file) that Simbionix USA Corporation is a sole manufacturer and developer of all products and equipment.

8. Procurement History:

Previous Contract or Purchase Order Number: or N/A Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: N/A

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this mini-J&A are accurate and complete to the best of my knowledge and belief. I certify the required product/services are available using mandatory sources, and delivery can be made by the required delivery date.

Submitted By: Mr. John T. Rogers Position Title: Medical Simulation Administrator

Email address:

john.t.rogers.civ@health.mil

10. Contracting Officer Certification and Approval: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable based on historical prices and the Independent Government Estimate. Certified cost or pricing data is not required per FAR 15.403-1(b) (3), because the items are commercial in nature.

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a limited source is in the best interest of the Government.

Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition.

Signature:

Typed Name: Mr. Michael Hughes Position Title: Contracting Officer

Email address: michael.w.hughes92.civ@health.mil mailto:john.t.rogers.civ@health.mil mailto:michael.w.hughes92.civ@health.mil