A.02 Sole Source Justification Calibration Services_ with LAFC comments addressed- revised 4-10-23ko_Redacted.pdf

CUI//SP-SSEL

Solicitation number: W91YTZ23Q0053 Control Number: 23-RHCO-A-259

CUI//SP-SSEL

(Source Selection Information - See FAR 2.101 and 3.104-4) (April 2022)

Sole Source Justification and Approval

Under FAR 13.501

1. Contracting Activity: Medical Readiness Contracting Office – East, Fort Bragg, NC.

2. Description of Action: Womack Army Medical Center (WAMC) Fort Bragg N.C., requests approval for new Firm-Fixed Price (FFP) non-personal services contract for Calibration Services of medical equipment in support of patient care. DHP appropriated funds will be used to fund the resultant contract.

3. Description of Supplies/Services: This requirement is for the procurement of services to provide calibration services of biomedical equipment for the Testing, Measurement, and Diagnostic Equipment (TMDE) program in support of the Health Technology Management Branch (HTMB) at WAMC. The proposed contract period of performance will be a 12-month base period and four 12-month option periods from 1 September 2023 through 31 August 2028. FAR 52.217-8, “Option to Extend Services” will be included in the contract. The estimated total contract value with the inclusion of the -8 clause is

4. Authority Cited: 41 United States Code 1901 as implemented in Federal Acquisition Regulation 13.501(a)(1)(ii), sole source (including brand name) under the authority of the simplified procedures for certain commercial items.

5. Reason for Authority Cited: WAMC’s HTMB Department has a large inventory of Government owned medical equipment that require annual calibration to support their mission. The equipment is manufactured by various companies and Southeastern Biomedical Associates is the only Fluke Authorized Biomedical company that performs on-site calibration services as per the sole-source letter located in the Paperless Contract File (PCF) W91YTZ23Q0053, folder A.02. The letter provided by Southeastern Biomedical Associates Inc, includes on-site calibration services for multiple states including North Carolina. Without this on-site service the HTMB Department cannot complete their mission to have equipment calibrated and updated to provide medical services to Soldiers and their family members locate in and around Fort Bragg, NC.

Controlled by: USAHCA CUI Category: CUI//SP-SSEL Limited Dissemination Control: FED ONLY POC: Michael McCollum (703)785-1159

Control Number: 23-RHCO-A-259

(See FAR 2.101 and 3.104-4)

(April 2022)

6. Efforts to Obtain Competition: A Sources Sought was posted to SAM.GOV on 13 March 2023 with a closing date of 23 March 2023. Only one interested party responded. After further communication it was determined that Solutions One Industries Inc. does not have the credentials currently to perform on-site calibration services in accordance with Fluke Technical specifications. At this time, there are no other interested parties having the capability to provide services, the solicitation will be posted to SAM.GOV cross checking any additional opportunities. A synopsis will be posted.

7. Actions to Increase Competition: At this time, there were no capable sources identified from the sources sought notice. The requirement will be posted to the SAM.GOV website to identify sources for future contracts. A Performance Work Statement will be included in the solicitation and any proposals received will be evaluated for future requirements.

8. Market Research: Market research was conducted in accordance with FAR Part 10 and DFARS 210.001) to identify all qualified sources. Internet searches show that Southeastern Biomedical Associates, Inc. is the only calibration company in the area that is currently authorized to perform calibration services on our Biomedical equipment.

A search on General Services Administration (GSA) eLibrary was also performed. No additional large or small businesses were found that met the search criteria in accordance with the PWS. Southeastern Biomedical Associates, Inc.is a small business.

9. Interested Sources: To date, one other source has expressed interest, in writing or otherwise. It was determined that Solutions One Industries Inc. does not have the credentials currently to perform on-site calibration services in accordance with Fluke Technical specifications. Notices required by FAR 5.201 have been published, and any proposals received shall be considered.

10. Other Facts: N/A

a. Procurement history.

(1) Contract numbers and dates of the last several contracts for these same requirements. None. This service was previously purchased using a Government Purchase Card.

(2) The competitive status of these actions. N/A

(3) Authority previously cited if less than full and open competition was used. N/A.

(4) If a justification was prepared to support the procurement made before this one, a summary of the contents of paragraph seven of the justification for that procurement and an explanation of the results. N/A.

(5) If any prior contract for this requirement was accomplished using full and open competition, include a detailed explanation of the changed circumstances causing this action to now limit the sources. N/A

(6) An explanation of any unusual patterns that may be revealed by the history, e.g., several consecutive, urgent buys. N/A.

(7) If a justification was prepared to support the procurement made before this one, briefly describe the circumstances justifying the procurement and whether there have been any significant changes. N/A.

b. Other facts. N/A

11. Technical Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature: ________________________________Date: __________

Typed Name: __Daniel Morasse_____Title:_____Logistics Tech

12. Requirements Certification:

I certify that the supporting data under my cognizance, which are included in the justification are accurate and complete to the best of my knowledge and belief.

Signature: ________________________________Date: __________

Typed Name: __ Daniel Morasse _____Title:_____ Logistics Tech____

13. Fair and Reasonable Cost Determination:

I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. Fair and Reasonable determination is based on the market research and the

MORASSE.DANIEL.MI

CHAEL.1174923724

Digitally signed by

MORASSE.DANIEL.MICHAEL.1174923724

Date: 2023.04.11 06:15:15 -04'00' 04/11/2023

MORASSE.DANIEL.MI

CHAEL.1174923724

Digitally signed by

MORASSE.DANIEL.MICHAEL.1174923724

Date: 2023.04.11 06:15:54 -04'00' 04/11/2023

Independent Government Estimate. Certified cost or pricing data is not required per FAR 15.403-1(b) (3), because the items are commercial in nature.

Signature: ________________________________Date: __________

Typed Name: _Donna Blossom_____Title: __Contracting Officer_______

14. Contracting Officer Certification:

I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature: ________________________________Date: __________

Typed Name: _Donna Blossom_____Title:__Contracting Officer_______

BLOSSOM.DONNA.L.1102273970 Digita ly signed by BLOSSOM DONNA L 1102273970 Date: 2023 04 11 07:26:54 04 00

BLOSSOM.DONNA.L.1102273970 Dig tally signed by BLOSSOM DONNA L 1102273970 Date: 2023 04 11 07 27:31 04'00'