A.02 RFI Draft PWS VCE Data Analytics and Epidemiology Support.docx

Department of Defense Defense Health Agency Performance Work Statement

Data Analytics and Epidemiology Support Services

Vision Center of Excellence

Research and Engineering

Solicitation Number:

Version:1.0 Date:12/15/2025

PART 1

1.0 GENERAL INFORMATION

1.1 This is a non-personal services contract to provide data analytic and epidemiology support services s to the Vision Center of Excellence (VCE).

1.2 Description of services/introduction: This is a non-personal services contract to provide data analytic and epidemiology support services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.3 Background: The VCE’s mission is to prevent, diagnose, mitigate, treat, and rehabilitate military eye injuries. The VCE developed and implemented the Defense and Veterans Eye Injury and Vision Registry (DVEIVR), a joint Department of War (DoW) and Veterans Affairs (VA) application that provides the vision care community with the capability to analyze longitudinal data of active Service members and Veterans with eye injuries and vision dysfunction from 2001 to the present. The analyses offer the opportunity to improve visual readiness, enhance treatments and outcomes, guide research, evaluate DoW and VA vision health care processes, establish guidelines for practice recommendations, and inform policy.

1.4 Objectives: The Contractor shall provide data analytics and epidemiology support to surveille and investigate ocular trauma, vision-threatening conditions, and other scientific areas across the U.S. Military and Veteran population.

1.5 Scope: The scope of this work encompasses data analytics and epidemiology support services for DHA VCE programs and data requests. Data analytics services include but are not limited to analyzing, verifying, designing, refining, and modernizing the data model and component views within various VCE systems. This support includes updating, maintaining methods for querying and cleansing data, creating data sets, and presenting/visualizing data leveraging tools that will make the ocular data usable by the DoW and VA Vision community.

Epidemiology support services include but are not limited to reviewing relevant literature sources, developing study designs and protocols, preparing Human Research Protection documents, accessing and utilizing multiple data sources, and conducting advanced epidemiological and bio-statistical analysis, including the evaluation of any existing control measures with the objective of developing reports. Reports may include DoW or VA-specific products or professional papers for potential submission to peer- reviewed journals.

1.6 Period of Performance (PoP): The resulting contract will include one (1) twelve (12) month base period and one (1) twelve (12) month option. FAR 52.217-8, Option to Extend Services of Contract, is also included for an additional six (6) months.

1.6.1 Transition: Transition-in/transition-out period:

1.6.1.1 The Contractor shall acknowledge the vital importance of the services provided under this contract to the Government. Upon contract expiration, the Contractor shall recognize a successor, whether the Government or another contractor, may continue the services provided by this contract.

1.6.1.1.1 The contractor shall comply with transition-in requirements of the DHA, as listed in paragraph 1.11.1, for contractors needing to be issued Common Access Card (CAC) identification, including Department of War (DoW) and DHA-directed training and forms submission, prior to network access.

1.6.1.2 Upon receiving written notice from the Contracting Officer, the Contractor shall provide phase-in and phase-out services for a period of up to ninety (90) days after the contract expires. Upon receiving written notice from the Contracting Officer, the Contractor shall engage in good faith negotiations with the successor to determine the required nature and extent of these phase-in and phase-out services. These negotiations shall involve developing a training program and establishing specific dates for transferring responsibilities for each work division, subject to the Contracting Officer's approval. Additionally, the Contractor shall ensure the availability of experienced personnel during this transition period to maintain the required level of proficiency in delivering the services as defined in the contract.

1.6.1.2.1 The contractor shall comply with transition-out requirements of the DHA for contractors who have been issued a CAC or who generate “records”, as defined by DoW (records manual), including DoW-directed disposition of records, and others displayed on the In/Out (I/O) Processing Portal.

1.6.1.3 To ensure continuity and consistency of the services required by this contract, the Contractor shall allow as many personnel as practicable to remain on the job and assist the successor. The Contractor shall also disclose necessary personnel records and facilitate on-site interviews between the successor and these employees. If any selected employees express agreement with the transition, the Contractor shall release them on a mutually agreeable date and negotiate the transfer of their earned fringe benefits to the successor.

1.6.1.4 The Government will reimburse the Contractor for all reasonable phase-in and phase-out costs, which are the costs incurred within the agreed period after contract expiration due to phase-in and phase-out operations.

1.7 Administrative specifications

1.7.1 Place of performance: The work shall be performed at the VCE offices located at the Walter Reed National Naval Medical Center, Bethesda, Maryland and Silver Spring, Maryland. The government may approve periodic telework or off-site work agreements. Telework may be authorized by DHA on a case-by-case basis. If approved by the Contracting Officer’s Representative (COR), the contractor shall ensure all affected contracted personnel assigned to this contract sign a Telework agreement. Telework will be granted to contractor personnel on a situational basis.

1.7.2 Recognized Federal holidays: The contractor is not required to work on Federal holidays. The following are recognized federal holidays:

Independence Day

1.7.3 Hours of operation: The contractor is responsible for conducting business Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Core hours are 0900 to 1400. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Performance Work Statement (PWS) when the Government facility is not closed for the above reasons.

1.7.4 Emergency Services: The Contractor shall prepare and submit a Contingency Operations Plan to the Government. The Contingency Operations Plan shall be due ten (10) calendar days after the award of the contract and shall be updated on an annual basis (Deliverable 1). Individual contingency operation plans shall be activated immediately after determining that an emergency has occurred, shall be operational within twelve (12) hours of activation, and shall be sustainable until the emergency situation is resolved and normal conditions are restored or the contract is terminated, whichever comes first. In case of a life-threatening emergency, the COR will immediately make contact with the Contractor to ascertain the status of any Contractor personnel who were located in Government controlled space affected by the emergency. When any disruption of normal, daily operations occurs, the Contractor shall promptly open an effective means of communication with the COR and verify:

· Key points of contact (Government and Contractor)

· Temporary work locations (alternate office spaces, telework, virtual offices, etc.)

· Means of communication available under the circumstances (e.g. email, webmail, telephone, FAX, courier, etc.)

Essential work products expected to continue production by priority The Contractor, in coordination with the COR, shall make use of the resources and tools available to continue DHA contracted functions to the maximum extent possible under emergency circumstances. Regardless of contract type and of work location, Contractors performing work in support of authorized tasks within the scope of their contract shall charge those hours accurately in accordance with the terms of this contract

1.8 Contractor travel: Not applicable.

1.9 Other Direct Costs (ODC): Not applicable.

1.10 Quality

1.10.1 Quality Control (QC): The contractor shall develop and maintain an effective QC program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure nonrecurrence of defective services. The contractor’s QC program is the means by which the work complies with stated requirements. The Contractor shall prepare and adhere to a Quality Control Plan (QCP). The QCP will initially be submitted with the offeror’s proposal and will be updated upon award (Deliverable 2). The QCP shall document how the Contractor will meet and comply with the quality standards established in this statement of work. At a minimum, the QCP must include a self-inspection plan, an internal staffing plan, and an outline of the procedures that the Contractor will use to maintain quality, timeliness, responsiveness, and customer satisfaction. The updated QCP shall be delivered to the Government no later than (NLT) 30 days after contract award. After acceptance of the quality control plan, the Contractor shall request the COR’s approval of any proposed change to its QCP.

1.10.2 Quality Assurance (QA): The government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan provides a systematic method for the Government to evaluate performance and to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

The Contractor shall ensure that a Monthly Progress Report (MPR) (Deliverable 3) is submitted outlining the expenditures, billings, progress, status, and any problems/ issues encountered in the performance of this contract. Initial MPR is due NLT 45 days after contract award.

1.10.3 Program Management Plan: The Contractor shall develop a Program Management Plan (Deliverable 4) that shall require Government approval. It will be used to manage, track and evaluate the Contractor’s performance. The Program Management Plan shall consist of control policies and procedures in accordance with standard industry practices for project administration, execution, and tracking.

The Program Management Plan shall include the following:

· Identification of milestones where Government information/activity is required and timeline dependencies for subsequent Contractor activities.

· A detailed staffing plan. The Program Management Plan shall be due five (5) calendar days after the start of the contract.

1.11 Contractor personnel

1.11.1 CAC requirements: For all contractors who will work in Government facilities, the Facilities Security Officer (FSO)/Company's Security point of contact (POC) will provide the Government all the required information per the DHA CAC request process current version 2.1, January 2018, or more recent when updated. See process attached at Part 7 Section 7.1.1 of the PWS. A CAC is the standard identification for eligible DoW contractor personnel.

1.11.1.1 The contractor shall return all CACs to the COR upon the departure of the contractor(s).

1.11.2 Contractor onboarding and training. The contractor shall complete all requirements, training and forms as prescribed in the following requirements:

1.11.2.1 The DHA’s “Onboarding Checklist for Contractor Employees” is located at the DHA Onboarding and Offboarding Portal at https://info.health.mil/cos/admin/hr/IO/SitePages/Home.aspx

1.11.2.2 The DHA’s contractor training instructions embedded at Part 7 Section 7.1.2. (Government (DHA) requirements development staff must cut/paste onboarding checklist at https://info.health.mil/sites/DOP/OnboardingCtr/Contractor_OnBoarding_Checklist.pdf and embed most up-to-date form in Part 7, Section 7.1.2.)

1.11.2.3 The contractor shall comply with onboarding requirements of the DHA for contractors needing to be issued CAC identification, including DoW- and DHA-directed training and forms submission, prior to network access, as displayed in the In/Out-Processing Portal at: https://info.health.mil/cos/admin/hr/IO/SitePages/home.aspx (note: Public Key Infrastructure (PKI)-restricted, printed versions available).

1.11.2.4 The DHA’s new employee handbook at Part 7 Section 7.1.4. (If applicable, if not delete)

1.11.3 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.11.4 Key control: The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the Government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the QCP. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the CO.

1.11.4.1 In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the CO, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment due the contractor.

1.11.4.2 The contractor shall prohibit the use of Government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the CO.

1.11.5 Lock combinations: RESERVED

1.12 Key personnel (Contractor): The contractor shall provide a single POC who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the POC is absent shall be designated in writing to the CO. The POC or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The POC or alternate shall be available between Monday through Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel are listed below:

1.12.1 The Government has identified the following positions to be filled by Key Personnel. The offeror may propose alternate and/or additional positions as Key personnel.:

· Senior Statistician/Epidemiologist

· Senior Data Architect

· Senior Data Scientist

· Mid-level Statistician / Epidemiologist The approved personnel identified to fill the key personnel positions shall be used as necessary to fulfill the requirements of this contract.

1.12.2 The Contractor agrees that during the contract performance period substitution for Key Personnel shall not be permitted unless such substitution is necessitated by sudden illness, death, or change in employment conditions (e.g., termination, change in position, etc.). In any of these events, the contractor shall promptly notify the KO in writing and provide the information required below.

1.12.3 All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution(s), a complete resume for the proposed substitute(s), and any other information requested by the KO needed to approve or disapprove the proposed substitution(s). Any proposed substitute or replacement key personnel shall have qualifications comparable to the individual being replaced, considering the requirements of the PWS. The KO or his authorized representative will evaluate such requests and promptly notify the contractor of his approval or disapproval thereof.

1.12.4 Key Personnel Qualifications

1.12.4.1 Senior Statistician/Epidemiologist:

· Doctoral Degree in statistics, epidemiology, or a related field; AND five (5) years of experience in performing statistics analyses; OR an equivalent combination of education, training, and experience.

· Experience in applied epidemiology and statistics including survival analysis, generalized linear model, causal inference, and data visualization

· Strong skills in analyzing complex data from multiple sources and data wrangling using the programming language R.

· Effective communications in multidisciplinary collaboration

· Preparing clear and concise reports, manuscripts, and other written materials.

1.12.4.2 Senior Data Architect:

· Master’s Degree in statistics, data science, or a related field; AND five (5) years of experience in database management; OR an equivalent combination of education, training, and experience.

· Strong skills in curating databases using SQL and knowledge of AWS Redshift.

· Effective communications in multidisciplinary collaboration

· Preparing clear and concise reports, manuscripts, and other written materials.

1.12.4.3 Senior Data Scientist:

· Master’s Degree in statistics, data science, or a related field; AND five (5) years of experience in data science; OR an equivalent combination of education, training, and experience.

· Strong skills in analyzing and presenting data using SQL and R.

· Effective communications in multidisciplinary collaboration

· Preparing clear and concise reports, manuscripts, and other written materials.

1.12.4.4 Mid-level Statistician / Epidemiologist:

· Master’s Degree in statistics, epidemiology, or a related field; AND three (3) years of experience in performing epidemiological analyses; OR an equivalent combination of education, training, and experience.

· Experience in applied epidemiology and statistics including survival analysis, generalized linear model, causal inference, and data visualization

· Strong skills in analyzing complex data from multiple sources and data wrangling using the programming language R.

· Effective communications in multidisciplinary collaboration

· Preparing clear and concise reports, manuscripts, and other written materials.

1.13 Data rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.14 Reporting

1.14.1 Contractor Manpower Reporting (CMR): RESERVED.

1.14.2 Non-Disclosure Agreement (NDA): All contractor personnel who will obtain access to proprietary, classified, or confidential information or any information release of which is protected or governed by law or regulation associated with DHA acquisitions shall be required to complete and sign a DHA contractor NDA (DHA Form 49) prior to beginning work on the subject contract (Deliverable 5). The contractor shall execute an NDA on behalf of the company and shall ensure that all staff assigned to, including all subcontractors and consultants, or other personnel performing on contract/Task order execute an NDA protecting the procurement sensitive information of the Government and the proprietary information of other contractors. The NDA shall be executed not later than first day of employment and to be renewed upon exercising a contract option period. Assignment of staff who has not executed this statement or failure to adhere to this statement shall constitute default on the part of the contractor. The contractor shall maintain originally signed NDAs of individual employees and provide copy to the COR.

1.14.3 Government’s COR: The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor contractor's performance and notifies both the CO and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting contract.

1.14.4 Post award conference/periodic progress meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with FAR Subpart 42.5. The CO, COR, and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings, the CO will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.15 Contractor Identification

1.15.1 Contractor personnel performing services in a contractor capacity in a Government facility are required to possess and wear an identification badge that displays his or her name and the name of their company. All contractor personnel shall identify themselves as contractor support personnel in all forms of communication with all entities with whom DHA/Deputy Assistant Director for Acquisition (DAD-A)/Head of the Contracting Activity (HCA) has business dealings. The contractor shall: Answer all telephone calls and have a personalized voice message with an introductory statement that includes the fact that the person is contractor support personnel. Ensure all those with whom the person interacts in any face-to-face dealings while supporting the DAD-A understands that the person is contractor support personnel. Include a title block in all emails that states the fact that the person is contractor support personnel. Ensure all those with whom the person interacts in any face-to-face dealings while supporting DHA/DAD-A/HCA understands that the person is contractor support personnel.

1.15.2 Contractor personnel will be required to attend meetings or otherwise communicate with Government and/or other contract representatives to meet the requirements of this order. Contractor personnel shall make their contractor status known during introductions.

1.15.3 Contractor personnel, while performing in a contractor capacity, are prohibited from using their retired or reserve component military rank or title in any written or verbal communications associated with the contracts in which they provide services.

1.16 Contractor Access to Health Affairs (HA)/DHA Network(s)

1.16.1 FSO/Company's Security POC shall notify the DHA Personnel Security Office after being awarded a contract that requires access to a DoW system. Contractor personnel requiring access to the HA/DHA networks for performance of their tasks require a background investigation and the security awareness training. The contractor shall be prepared for this process as it could take two (2) or more weeks. The FSO/Security POC shall submit a Standard Form (SF) 85/86 to DHA's Personnel Security Office for a background investigation.

1.16.2 Company's FSO/Security POC must notify the Personnel Security Office when the contractor has submitted the SF-85/86. The FSO/Security POC, or the COR must notify the DHA Personnel Security Office in writing of a contractor's termination from the contract, including the termination date.

1.17 Personnel Security

1.17.1 The contractor shall comply with DoD 8570.01-M, “Information Assurance Workforce Improvement Program, CH4” November 10, 2015 as amended; 8500.01, “Cybersecurity”, dated March 14, 2014; DoD Manual (DoDM) 6025.18, “Implementation of the Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule Compliance in DoD Health Care Programs” dated March 3, 2019, Department of Defense Instruction (DoDI) 6025.18 “HIPAA Privacy Rule Compliance in DoD Health Care Programs”, dated March 13, 2019; and DoDM 5200.02 “Procedures for the DoD Personnel Security Program (PSP),” incorporation change 3, effective September 24, 2020. Contractor responsibilities for ensuring personnel security include, but are not limited to, meeting the following requirements:

1.17.1.1 Follow the DHA Personnel Security Office guidelines for submittal of security clearances. Contact the DHA Personnel Security Office for guidance on the appropriate background investigation required for personnel on the contract. The DHA Personnel Security Office can be reached at (703) 275-6038.

1.17.1.2 Initiate, maintain, and document personnel security investigations appropriate to the individual’s responsibilities and required access to Controlled Unclassified Information (CUI).

1.17.1.3 DHA Personnel Security Office does not deny any access to any automated information system (AIS), network, or Controlled Unclassified Information (CUI). If a contractor receives an unfavorable background investigation, the request for access will be sent back to the FSO for further action. Any unfavorable adjudication will result in DHA Personnel Security Office not signing off on any access request.

PART 2

2.0 DEFINITIONS, ACRONYMS, AND APPLICABLE PUBLICATIONS/INSTRUCTIONS

2.1 Definitions:

2.1.1 Category D: Information Technology (IT) and Telecommunications Services (called D-Services)

2.1.2 Category R: Support (Professional/Administrative/Management) Services (called R-Services)

2.1.3 Contracting Officer (CO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.4 Contracting Officer’s Representative (COR): An individual, including a contracting officer’s technical representative (COTR), designated and authorized in writing by the CO to perform specific technical or administrative functions. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.5 Nonpersonal services contract: a contract under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

2.1.6 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance. The Government may either prepare the QASP or require the offerors to submit a proposed quality assurance surveillance plan for the Government’s consideration in development of the Government’s plan.

2.2 Acronyms:

PART 3

3.0 GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

The Requiring Activity Authority has assessed the need for Government Furnished Property, Equipment, and Services and determined:

3.1 Facilities: The Government:

WILL provide Facilities in support of this contract/task orders. The Government provided Facilities are described below:

Office space at 1335 E. W. Highway, SSMC1, Suite 9-100, Silver Spring, MD will be provided, including the necessary workspace for the contractor staff to provide the support outlined in the PWS to include desk space, telephones, computers, and other items necessary to maintain an office environment.

3.2 Utilities: The Government:

WILL provide Utilities in support of this contract/task orders. The Government provided Utilities are described below:

All utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS.

3.4 Equipment: The Government:

WILL provide Equipment in support of this contract/task orders. The Government provided Equipment is described below:

The Government will provide telephones, facsimile machines, copiers, and computer equipment to include laptops for use in performance under this contract/task order. This equipment is authorized for transaction of official Government business only and shall not be used for personal business. Personal long-distance calls are not authorized, and the cost of all personal long-distance calls made by contractor or subcontractor personnel may be deducted from the contractor’s invoice payments. Telephones, facsimile machines, and computer equipment, to include laptops, are subject to communications security monitoring at all times. Contractor and subcontract personnel may be issued keys signed for at scheduled and unscheduled key control inspections. The contractor shall be required to reimburse the Government for lost keys, or lockset (if lockset is required to be replaced) as a result of lost keys. The cost of replacement of keys/locksets may be deducted from payments to the contractor. Items issued will remain the property of the Government and the contractor will maintain proper accountability of issued equipment. Equipment shall not be removed from the facilities shown in paragraph 3.2 above, unless otherwise specified in the PWS. They are to be used, turned in and/or disposed of as directed by the COR or CO.

3.4.1 Procurement Integrated Enterprise (PIEE), GFP Module Application The contractor shall be responsible for obtaining and maintaining access, training and successful operation of the PIEE/GFP Module application for the entirety of the contract/task order PoP. The PIEE GFP Module application is located at the following website: https://wawf.eb.mil/piee-landing/. Access to PIEE/GFP Module application training materials and in-depth information applicable to the contractor’s responsibilities regarding GFP can be found at the following website: https://dodprocurementtoolbox.com/.

Contracting Office Responsibilities:

The Contracting Office shall ensure close coordination and validation of the GFP items with the COR and DHA Accountable Property Officer prior to uploading the GFP Attachment into the PIEE/GFP Module. At the time GFP is anticipated and identified, the Government will upload the GFP Attachment into the PIEE/GFP Module. It is the Contracting Office’s responsibility to prepare, upload and maintain the GFP Attachment in the PIEE/GFP Module in accordance with the GFP Attachment instructions provided at the DoD Procurement Toolbox. The CO and COR shall manage and keep an inventory of any GFP associated with contract/task orders awarded through DHA, in accordance with applicable FAR Part 45, DoD FAR Supplement (DFARS) 245 with respective clauses, DHA AI 095 and PD 45-01 following the change in disposition of items listed on that PIEE/GFP Module Attachment.

The contracting office will also review, acknowledge, reject, and/or approve shipment orders provided by the contractor as appropriate. Functional roles can be determined within the Contracting Office and requested within the PIEE/GFP Module system.

Contractor Responsibilities:

A key contractor responsibility is to work with the CO and COR to ensure the PIEE/GFP Module data, to include the PIEE/GFP Attachment, provides a timely, complete and accurate accounting of the GFP applicable to the contract/task order. Contractors are required to report the receipt of any GFP shipped to them, regardless of whether it is listed on the GFP Attachment for their contract. Similarly, contractors are required to utilize the GFP Module application in conjunction with the shipment of GFP to the Government, or in reporting Property Loss of GFP issued (such as destruction or loss). Discrepancies or disputes regarding property shipped to or shipped from the contractor must be reported via the GFP Module application, with the CO having authority over final designation of status.

The contractor shall report semi-annually (Deliverable 6) 100% inventories, reconciliations, and final disposition of GFP provided by the government. Final invoices will not be paid pending GFP reconciliation. Contractors shall be aware of and ensure compliance with applicable FAR Part 45, DFARS 245 and 252.245, Defense Pricing and Contracting Policies, Procurement Integrated Enterprise Environment Standards, DHA Administrative Instruction 094 and DHA Guidance. (If this option is used, a semi-annual GFP inventory CDRL will need to be added to the PWS Technical Exhibit 1.)

3.5 Materials: The Government:

IS providing Materials in support of this contract/task orders. The Government-provided Materials are described below:

The Government shall provide within 10 calendar days of contract award: DVEIVR relevant materials, such as DVEIVR business rules and the DVEIVR access process.

PART 4

4.0 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.1 Services: The Contractor:

WILL provide Contractor Furnished Services required in support of this contract as listed under Section 5 of this PWS.

4.2 General: The contractor shall furnish all services required to perform work listed under Section 5 of this PWS.

4.3 Secret Clearance: The Contractor employees performing work in support of this contract shall have been granted a SECRET security clearance from the Defense Industrial Security Clearance Office.

PART 5

5.0 SPECIFIC TASKS

5.1 Epidemiology Support

5.1.1 The Contractor shall provide epidemiological analysis of the trends, magnitude and impact of ocular trauma, vision-threatening conditions, and other multi-sensory/scientific areas, across the U.S. Military and Veteran Affairs population. Currently, R and RStudio tools are the analytical software provided and used at the VCE.

5.1.2 Epidemiological analysis shall include assessment of effects on military job performance and military retention, as well as advanced analysis and modeling and working with other VCE and/or DHA teams, both internal and external.

5.1.3 The Contractor shall assist with conducting epidemiologic investigations of ocular trauma, vision-threatening conditions, and other multi-sensory/scientific areas as needed, across the U.S. Military and Veteran population.

5.1.4 The Contractor shall assist with developing study protocols and critical literature reviews utilizing multiple data sources, including but not limited to, the DVEIVR.

5.1.5 The Contractor shall assist by working as part of a multidisciplinary team to maintain and update the ontologies and data vocabularies used in DVEIVR to ensure that they are current and appropriate for ocular related records.

5.1.6 The Contractor shall assess and utilize DoW medical surveillance programs with an emphasis on the incidence, prevention, impact, and control of ocular injuries, vision-threatening conditions, multi-sensory injuries and conditions, and other scientific areas as needed.

5.1.7 The Contractor shall assist with developing, maintaining, and documenting a process for designing and writing protocols for epidemiological studies related to ocular, vision, and/or clinical related data (Deliverable 7). This process shall be delivered 60 days after contract award and shall be updated as required.

5.1.8 The Contractor shall assist with designing and writing protocols for specific epidemiologic studies including collection, analysis, and interpretation of ocular, vision, and/or clinical related data and conducting advanced epidemiologic and bio-statistical analysis.

5.1.9 The Contractor shall prepare clear and concise written reports, correspondence and professional papers for potential publication submission to peer-reviewed journals.

5.1.10 The Contractor shall focus on vision symptoms and vision loss or dysfunction, including the causes/circumstances of injury, persistence of symptoms, ocular/vision specific treatment, reoccurrence of symptoms, and vision status over time.

5.1.11 The Contractor shall process data that includes but is not limited to: the number of injuries, causes or circumstances of the injury, symptomatology, frequency of injuries, frequency of encounters for vision symptoms, vision status, data analysis, documentation of findings, visual and occupational outcomes, etc.

5.1.12 The Contractor shall prepare the final draft documents for a publication, including study briefs, presentations, and submissions.

5.1.13 The Contractor shall develop publications that include technical reports for dissemination within the DoW and VA medical community channels or professional papers for submission to peer-reviewed medical journals.

5.1.14 The Contractor shall facilitate obtaining approval from relevant Government authorities for public distribution of reports and papers, including the DoW and VA Human Protection Offices and Public Affairs Offices.

5.1.15 The Contractor shall deliver approximately 1-2 completed projects per quarter, dependent on the priorities of effort established by the Chief, Vision Center of Excellence. Deliverables shall include:

· Detailed project plan for assigned topics, including data sources and access requirements (Deliverable 8). This plan shall be updated every other month after the initial deliverable is submitted to reflect updated projects/topics.

· Protocol for epidemiological study for assigned topic (Deliverable 9). A protocol shall be developed for each topic to be studied.

· Briefing of preliminary study findings (Deliverable 10). Depending on the preliminary study findings, if there are challenges such as data access and analysis, additional briefings may be necessary if the study topics are updated.

· Draft technical report/publication submission paper (Deliverable 11). Report/publication shall be self-contained with background, methods and results.

· Final technical report/publication submission paper (Deliverable 12).

5.2 Data Analytics Support

5.2.1 The contractor shall provide data scientist and data analytics support to include analyzing, verifying, designing, refining, and modernizing the data model and component views within various VCE systems.

5.2.2 The contractor shall provide data science, architect, and data analytics support to include analyzing, verifying, designing, refining, modernizing, and maintaining the data model and component views within various VCE systems, including data from DHA and VA medical systems. The contractor shall review and conduct an analysis of the current data models and data logic located within the DVEIVR, to identify any gaps that may exist, propose and implement solutions.

5.2.3 The contractor shall perform a gap analysis that includes a comprehensive and concise mitigation plan to address any gaps found within the data model supporting ocular data both within the registry and the ontology/vocabulary. The contractor shall use industry standard methodologies to ensure that the data model, data logic, and the established business rules are accurately presented in the reporting capabilities of the systems. The contractor shall analyze and provide recommendations for utilizing big data sets by structuring and analyzing the data in a way that will allow VCE to prepare reports for population health perspective.

5.2.4 Documentation

5.2.4.1 The contractor shall maintain detailed data analysis documentation that shall be provided to the government in the form of a Data Model Gap Analysis (DMGA), (Deliverable 13). The DMGA shall record the results of analysis conducted to determine existing gaps between the current data model and the business needs and provide a detailed comprehensive and concise mitigation plan for correcting the identified gaps. The DMGA shall be delivered within sixty (60) days from contract award and updated quarterly. The format for the DMGA shall be in electronic format (e.g., an electronic text document) or in another format proposed by the contractor and approved by the COR.

5.2.4.2 The contractor shall provide a Data Map (DM), (Deliverable 14) which shall record data elements identified by the functional community and the business need and will also record the relationship of the data elements from relevant data sources to the applicable destinations. The DM shall be delivered within sixty (60) days from contract award and updated monthly. The format for the DM may be in electronic format (e.g. an electronic text document), or in another format proposed by the contractor and approved by the COR.

5.2.4.3 The contractor shall provide a Data Rules (DR) document, (Deliverable 15) which shall record the business rules defined by the functional community that apply to the data elements and their relationships, and should crosswalk to the DM. The DR shall be within sixty (60) days from contract award and updated monthly. The format for the DR may be in electronic format (e.g. an electronic text document), or in another format proposed by the contractor and approved by the COR. The deliverables shall incorporate analysis and recommendations for utilizing big data sets by structuring and analyzing the data in a way that will allow VCE to prepare reports for population health perspective.

The following are critical activities that the contractor shall perform in order to satisfy current data analytical gaps:

· Develop and implement algorithms that work with unstructured and structured data

· Develop semantic user interfaces that enable semantic data discovery and reporting

· Perform entity resolution and link analysis. Support technical development activities such as latent semantic indexing design and programming

· Develop information retrieval, text extraction and classification techniques, and algorithms from unstructured and structured datasets

· Build and reason over formal models

· Build maps from application logical models to external public ontologies

· Analyze existing data sets, applications, and services to assess feasibility and determine appropriate means to representing data using semantic approaches

· Classify legacy, existing, and newly defined data sets according to semantic web metadata constructs and categories

· Develop queries to extract data from Microsoft SQL Server, flat files, Extensible Markup Language (XML), R.

· Develop semantic applications and underlying data representations to search, access, process and present data through semantic components

· Convert, transform, tag, integrate or otherwise aggregate identified data sets in semantic web applications

· Conduct research with the users to identify data analysis problems then develop queries to solve those problems and enhanced the user experience as needed

· Analyze and provide recommendations for utilizing big data sets by structuring and analyzing the data in a way that will allow VCE to prepare reports for population health perspective.

5.2.5 The contractor shall create and analyze data sets (Deliverable 16) using DHA and VA data sources in support of the VCE mission. The data sets will be based on government approved data requests, provided in the format identified in the approved data request (i.e., flat file, Excel, etc.), contain the requested data, and a data summary report.

5.2.6 Report Creation

5.2.6.1 The contractor shall provide report creation from multiple business intelligence tools; R, Tableau, Qlik, MS Power BI and/or Python. The contractor shall develop and maintain reports and dashboards for use by various stakeholders, using multiple DHA and VA medical data systems.

5.2.6.2 The contractor shall provide report creation from multiple business intelligence and other user interface tools available within the DHA Information Platform (MIP) toolbox; Tableau, Qlik, MS Power BI. The contractor shall design, develop, publish/deploy, and maintain report templates, dashboards, and user interfaces within DVEIVR. The contractor shall design, develop and maintain interactive ad hoc like capabilities for querying DVEIVR and ocular related data within the DVEIVR; assessable in CarePoint. The contractor shall test all reports and dashboards in DVEIVR on a monthly basis to validate accuracy and functionality.

5.2.6.3 The contractor will work with the various…