A.02 PWS_Updated (TheDalles HistoryLink).pdf

PERFORMANCE WORK STATEMENT

History Link Essay for The Dalles Lock and Dam Klickitat County, Washington

1.0 GENERAL STATEMENT:

The U.S. Army Corps of Engineers (Corps) and the Washington Department of Archaeology and Historic Preservation (DAHP) entered into a Memorandum of Agreement (MOA) to resolve adverse effects as a result of The Dalles Lock and Dam Emergency Gantry Crane (E-Crane) replacement project. The Dalles Lock and Dam has been determined eligible for listing in the National Register of Historic Places.

Work outlined in this Performance Work Statement (PWS) includes tasks to complete a History Link essay, including text and images, on The Dalles Lock and Dam. Themes researched and discussed in the essay will include, but not be limited to, planning, design, construction, and operation of The Dalles Lock and Dam.

The final essay will be uploaded to the History Link webpage (www.HistoryLink.org) and include links to other History Link essays on Native American communities that were displaced and impacted by the construction and operation of The Dalles Lock and Dam.

The objective of this performance work statement is to write and upload an essay on The Dalles Dam. This product will meet the agreed upon stipulation in the MOA between Corps and DAHP, and partially fulfill the terms of the MOA.

2.0 DEFINITIONS:

Throughout this PWS terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in Section 6.0. The Contractor must re-perform all unsatisfactory work unless excused by the COR.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the COR.

Performance Requirements Summary (PRS): Identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met.

Quality Assurance (QA): The government procedures to verify that Contractor services were performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP): A systematic method to evaluate the services the Contractor is required to furnish in accordance with the PWS and PRS.

Quality Control (QC): A method implemented by the Contractor to control the quality of goods and services provided.

http://www.historylink.org/

Quality Control Inspector (QCI): A Contractor’s employee responsible for monitoring and addressing issues with the quality of goods and services provided.

Quality Control Plan (QCP): A plan developed by the Contractor which includes quality control actions necessary to meet the quality standards set forth by the contract. The plan should be in compliance with the PWS. Once approved by the TL and COR, the plan becomes a part of the QASP.

Technical Lead (TL): The Government employee that is the point of contact for technical aspects of this contract.

3.0 THE GOVERNMENT WILL FURNISH:

The Government shall furnish, without cost to the Contractor, the following items to be used only in connection with the performance of the work:

• An executed copy of the Memorandum of Agreement between the Corps and DAHP for The Dalles

Lock and Dam Emergency Gantry Crane Replacement Project.

• Historic images, aerials, plans, and drawings of The Dalles Lock and Dam.

• Historic reports and documents on The Dalles Lock and Dam.

If information is available in an electronic format, the Government will provide the Contractor with materials in that format via email, DoD SAFE, or CD. If the materials are only available in hard (paper) copy format, then the Government will provide them in that format via mail. The Contractor shall return all physical materials (e.g., CDs, books, paper maps, printed reports) to the COR no later than seven (7) days after the completion of the contract.

4.0 THE CONTRACTOR SHALL FURNISH:

The Contractor shall provide all personnel, equipment, supervision, and other items and services necessary to perform services as defined in this PWS.

• All materials necessary for the successful completion of the tasks.

• All computer hardware, software and office supplies required for recording, report productions, mapping, drafting and delivery of assigned task products.

5.0 PERFORMANCE STANDARDS AND REQUIREMENTS.

5.1 Task 1: Pre-Work Meeting – The Contractor shall arrange a mutually agreeable date and time for a pre-work meeting with the TL and the COR prior to the start of work, and within 21 calendar days of contract award. The purpose of the pre-work meeting shall be to clarify tasks and methods, set a schedule, and to minimize issues/problems that might arise over the course of the purchase order.

5 .2 Task 2: Draft Essay – The Contractor shall develop a History Link essay, including text and images, on The Dalles Lock and Dam. Themes researched and discussed will include, but not be limited to, planning, design, construction, and operation of The Dalles Lock and Dam. The Contractor shall review and use the existing documentation at the Corps Headquarters Library, Portland District Library, and materials provided by the Government (3.0). An online version of the library catalogs are available at https://usace.contentdm.oclc.org/digital/ and https://www.nwp.usace.army.mil/library/.

Prior to the draft submission, the Contractor shall coordinate with the Portland District Security Office to ensure any images or historic/original documents used in the essay are appropriate for public distribution. The Contractor shall remove or edit any images at the request of the Security Office.

https://usace.contentdm.oclc.org/digital/ https://www.nwp.usace.army.mil/library/

The draft essay will be submitted for review and comment. If the initial draft is not to submission standards, the document will be returned and a second draft required. The Government and DAHP will have 45 calendar days to review.

5.3 Task 3: Final Essay – The Contractor shall incorporate all the Government and DAHP comments into the final draft. The Contractor shall submit the final essay within 45 calendar day of receipt of comments.

The final essay will be submitted to DAHP for final review and acceptance. Acceptance by

DAHP is a requirement of this contract. If not accepted, the Contractor will fix deficiencies. Once accepted, the essay will be published on HistoryLink.org and linked to other articles about Native American communities displaced or impacted by the construction and operation of The Dalles Dam.

5 .5 Schedule:

The period of performance for this task is 180 calendar days from the award of the contract.

Task Deliverable Description Due Date Delivery

Method

5.1 Pre-Work Meeting Coordinate and attend meeting with

COR and TL

Award + 21 calendar days

Phone

5.2 Draft Essay Draft essay with images shall be in PDF

and Word formats.

Award + 90 calendar days

One electronic copy sent via email/DoD

SAFE.

5.3 Final Essay Final essay with images shall be uploaded

to HistoryLink.org after acceptance by DAHP and Government.

Award + 180 calendar days

HistoryLink.org

6.0 PERFORMANCE REQUIREMENTS SUMMARY.

6 .1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

6 .2 Performance Requirements Summary Table. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance with the Quality Assurance Surveillance Plan (QASP).

PERFORMANCE REQUIREMENTS SUMMARY

Required Services (Tasks) Performance Standards Acceptable Quality

Levels Surveillance Validated Complaints

5.1 Pre-Work Meeting Contractor, COR, and TL

hold meeting within 21 days of NTP.

Contractor attendance and engagement at the meeting.

Direct observation.

1 per contract

5.2 Draft Essay Contractor submits essay

as described in Task 5.2

Essay contains images and covers themes identified in Task 5.3.

Government review.

1 per contract

5.3 Final Essay Contractor submits essay

as described in Task 5.3

Final essay has addressed all comments provided by Government and DAHP has accepted. Essay and images uploaded to HistoryLink.org and linked to other appropriate articles about Native American communities as defined in Task 5.4.

Government review.

1 per contract

6 .3 Surveillance. 100% inspections by the COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will alert them to the contractor for correction.

6 .4 Quality Control. The Contractor, not the government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The contractor shall develop and submit a Quality Control Plan (QCP) for Government approval within ten (10) calendar days after award. Once accepted, the QCP will be incorporated into the QASP. The QASP is not a contractual instrument and may be changed at the COR’s discretion. The contractor shall use the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the Task Order, to the extent practicable at all times and places during the term of the Task Order. The Government will reject non-conforming services.

6 .5 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the COR will inform the contractor that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer.

The COR will notify the Contracting Officer of unacceptable performance. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a . Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c . If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and / or iv . Terminate the contract for Cause.

6 .6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any services found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR.

7.0 GENERAL.

7 .1 Security.

a . Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after contract award.

7 .2 Contract Changes. Changes in scope, time, or deliverables can only be authorized by the

Contracting Officer. The contractor shall notify the Contracting Officer immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

7 .3 Points of Contact.

Contracting Officer: Jason Tanamor, (503) 808-4630, Jason.N.Tanamor@usace.army.mil Contracting Officer’s Representative: Sally Bird-Gauvin, (503) 808-4765, Sally.A.Bird- Gauvin@usace.army.mil Contract Specialist: Robbie Newland, (503) 808-4634, ROBBIE.R.NEWLAND@usace.army.mil Technical Lead: Tracy Schwartz, (503) 808-4463, Tracy.E.Schwartz@usace.army.mil

7 .4 Invoice Submittals. Invoice(s) shall be prepared in accordance with FAR clause 52.212-4(g) and submitted electronically via email to:

Submit an Electronic PDF Invoice to the USACE Finance Center via email address:

CEFC-G2invoices@usace.army.mil

Electronic Copy to:

Contracting Officer’s Representative: Sally Bird-Gauvin, (503) 808-4765, Sally.A.Bird- Gauvin@usace.army.mil

For Invoice receipt verification or for a vendor's Payment problem, the vendor may contact the USACE Finance Center at Phone Number (901) 873-9077.

7 .5 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara- O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm. The rest of the content is subjective to each location needs.

7 .6 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts. USACE contractors and sub-contractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach mailto:Jason.N.Tanamor@usace.army.mil mailto:Sally.A.Bird-Gauvin@usace.army.mil mailto:Sally.A.Bird-Gauvin@usace.army.mil mailto:Tracy.E.Schwartz@usace.army.mil mailto:CEFC-G2invoices@usace.army.mil mailto:Sally.A.Bird-Gauvin@usace.army.mil mailto:Sally.A.Bird-Gauvin@usace.army.mil efforts:

• Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx

• Department of Labor Veterans Employment Assistance at http://www.dol.gov/vets/

• Department of Veterans Affairs-VOW to Hire Heroes Act at http://benefits.va.gov/vow

• Army Wounded Warrior Program at http://wtc.army.mil/modules/employers/index.html

• U.S. Chamber of Commerce Foundation – Hiring Our Heroes: http://www.hiringourheroes.org/

• Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

7 .7 Work Scheduling. The Contractor is not required to perform services on the following recognized

Federal holidays: New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, President’s Day, Thanksgiving Day, Independence Day, Christmas Day, Memorial Day, and Veteran’s Day..

8.0 FORMS.

Contractor Discrepancy Form:

http://www.e sd .wh s.m il/Porta ls/54/Docum ents/DD/fo rm s/dd/dd2772 .pdf http://www.fedshirevets.gov/index.aspx http://www.dol.gov/vets/ http://benefits.va.gov/vow http://wtc.army.mil/modules/employers/index.html http://www.hiringourheroes.org/ http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf http://www.whitehouse.gov/sites/default/files/docs/white_house_business_council_-_guide_to_hiring_veterans_0.pdf http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf