A.02- PWS TN010 Replace Boilers 20AUG24.pdf

TN010 Replace Boilers

Knoxville, TN

Performance Work Statement

USACE Charleston District

For:

81st Readiness Division Directorate of Public Works

Facility Maintenance and Operations Division

Performance Work Statement

Background The US Army Reserve Center in Knoxville, TN has one failed and one highly inefficient boiler that has exceeded its lifecycle. These two boilers have been replaced with ones similar to the as-builts throughout the years, and are in need of replacement.

Intent and End Result The intent of this project is to replace the two existing boilers with condensing type boilers that comply with the latest edition of ASME and Pressure Vessel Code and correct the piping.

Period of Performance and Working Hours The performance period for this project will be ninety (90) calendar days from receipt of the award from the Contracting Officer. This timeframe includes time allowed for awaiting materials, delivery, setup, startup, TAB, and commissioning. The required work must be completed within the period of performance.

The Government's regular working hours include times in which facilities are used to support the military mission and vary from site to site. Regular working hours are typically 0800‐1600, five days per week, Monday through Friday, except for all observed Federal holidays: and Saturdays and Sundays up to two weekends per month. The performance of this work shall be accomplished within the Government’s regular working hours, unless the specific work requirement specified herein necessitates otherwise. Any work outside Government regular working hours requires prior Contracting Officer approval.

Place of Performance:

Hewgley USARC 1334 East Weisgarber Rd.

Knoxville, TN 37909-2610

Site Visit:

A site visit is not planned, however, your firm may contact 81st Readiness Division Personnel Mr.

Jonathan (Todd) Wood: 910-771-4551; jonathan.t.wood4.civ@army.mil and Mr. Kirk Kinamon:

910-771-4456; kirk.kinamon.civ@army.mil no later than 28 August 2024 to schedule one. No site visits will be held after 29 August 2024 Close of Business (COB)

Description of Services:

The Description of Services outlines the specific tasks which must be completed for the building’s systems to properly operate. This includes demolition, re-installation, addition, and installation of equipment, and/or accessories.

The contractor shall:

A. Produce a work schedule and email to the RFOS and Facility Coordinator no later than five (5) days after award. The schedule must identify all tasks needed to perform task, dates, and a list of any subcontractors hired to perform work.

B. Coordinate, schedule, and identify system down times or impacts to facilities with the key contacts listed.

C. If required to perform work, coordinate for all utilities to be disabled and returned to service. This includes but is not limited to power, water, sewer, HVAC, etc.

D. Review all systems to verify replacement parts/components are compatible with existing conditions. Reuse parts/components where possible.

E. Provide all labor and materials and perform work in a professional manner.

F. Contractor to coordinate all work activities with the AFOS and/or RFOS. If the AFOS is not available, the RFOS or Facility Coordinator will be the point of contact.

G. Remove all controllers from existing to be replaced equipment and reinstall on new equipment where possible.

H. Boilers:

Removal:

1. Remove two existing boilers and associated piping as shown in PWS Attachment

A TN010 Replace Boilers Plans

New Work:

1. Install new boilers as per PWS Attachment A TN010 Replace Boilers Plans. Refer to attachment for further details.

2. Ensure that new piping and all associated components are installed properly as per attachment.

I. Chemical treatment heating water system prior to startup. Ensure that there are no system leaks prior to chemical treatment.

J. Ensure that new equipment is properly operating and existing mechanical system is fully operational.

K. Contractor must provide full startup of the boilers as stated above. Demonstrate proper operation of completed system to RFOS/AFOS.

L. Contractor to remove all spent materials (piping, piping materials, insulation, aluminum jackets, isolation valves, sleeves, etc.) and electrical debris (conduit, wire, disconnect, etc.) from the job site and dispose of according to Federal, State, County, and Environmental codes.

Coordination:

All work being performed under this contract hall be coordinated with the Key Personnel listed below. In some cases, Army Reserve training activities may preclude this contract from being performed. Immediately notify the Contracting Officer and COR if scheduling conflicts are identified.

Quality Assurance:

The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Key Personnel:

81st RFOS:

Darrell Smallwood Ph: 502-322-0243 Email: darrell.smallwood.civ@army.mil

81st AFOS:

Mike Savee Ph: 423-483-4655 Email: michael.k.savee.ctr@army.mil

USACE Project Manager and COR:

Kebeck Rosario Ph: 803-394-1702 Email: Kebeck.M.Rosario@usace.army.mil

USACE Lead Mechanical Engineer:

Dwane Painter Ph: 813-546-2212 Email: dwane.p.painter@usace.army.mil

Deliverables Contractor shall provide the Contracting Officer and Contract Specialist with full submittals of equipment that meets the requirements of this PWS and attachment with the Contractor’s Quote.

Government approval is required prior to ordering. Offerors may submit more than one manufacturer submittal, but no more than three

Additionally:

• Start-up documentation, O&M Manuals and warranty documents must be gathered and given to the RFOS and in electronic form to PM/COR at final completion.

• View and comply with General Environmental Requirements section.

• Provide photographic evidence that the work was been performed with the invoice.

• Notify the 81st and USACE where warranty requirements differ from standard warranty standards.

Warranties:

A standard commercial warranty shall be provided by the contractor and shall cover all mailto:darrell.smallwood.civ@army.mil mailto:michael.k.savee.ctr@army.mil mailto:Kebeck.M.Rosario@usace.army.mil mailto:dwane.p.painter@usace.army.mil materials, labor, and workmanship associated with this project.

Warranties shall be made out to:

United States Government C/O 81st RD 81 Wildcat Way, BLDG 1525, Fort Jackson, Columbia SC 29207

Other Information:

The Government will not furnish any facilities, materials, or equipment.

General Environmental Requirements For all ACM, LBP, or other hazardous or toxic related projects involving removal or repair, the following requirements apply:

A. All work shall be performed by a state licensed professional experienced with the work identified in this cotract. Professional must have a minimum of five-years of experience with similar work.

B. The following documentation is required to be submitted at project completion within 7 calendar days by emailing with attachments in PDF format to the Environmental point-of- contact identified above. These documents shall be stored for regulatory audit requirements and environmental tracking activities performed by the 81st Readiness.

C. Division or other federal and state agencies.

1. All material disposal waste manifest to include but not limited to ACM and LBP.

2. Copies of the state licensure and bonding documentation of the professional(s) performing the work.

3. Copy of the state permit and project license(s) appropriate for the identified state.

4. Supervisor’s project log sheet that identifies project findings and other related information specific to this contract.

Security Requirements (ATOPSEC):

1. General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures

2. Antiterrorism (AT) Level I training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

3. Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the

RA.

4. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

5. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

6. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

Contracting Officer’s Representative (COR):

The COR for this project is Kebeck Rosario, (Kebeck.M.Rosario@usace.army.mil). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions; assure that the contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor contractor's performance and notifies both the Contracting Officer and contractor of any deficiencies.

A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order.

Invoicing:

The Government shall pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the contract.

Services performed must be accepted by the Government before payment will be made. An electronic itemized invoice shall be submitted upon expiration of the period of performance.

To constitute a proper invoice, the following information and/or attached documentation shall be included with the invoice.

• Name and address of the Contractor.

• Invoice date.

• Base Contract number.

• Period covered by the invoice.

• Description of services rendered.

An electronic invoice AND supporting documents shall be submitted to Key Personnel, RFOS, Darrell Smallwood, and cc’ing both the COR Kebeck Rosario and Beth Lindsay, 843- 329-8149 garnet.e.lindsay@usace.army.mil.

Attachments:

mailto:Kebeck.M.Rosario@usace.army.mil

1. PWS Attachment A TN010 Replace Boilers Plans