A.02 PWS The Dalles Plasma Cutter Commissioning.pdf

PERFORMANCE WORK STATEMENT

Commissioning Service for Plasma Cutting Machine Controller

The Dalles Lock and Dam, The Dalles OR

1.0 GENERAL STATEMENT:

The U.S. Army Corps of Engineers (USACE), Portland District is soliciting services to provide repairs, troubleshooting, commissioning, and training for a Plasma Computer Numerical Control (CNC) machine.

The purpose of this service is to make this machine fully functional.

In 2016 a Laguna / Thermal Dynamics CNC plasma cutting machine was purchased by The Dalles Lock and Dam. In 2019 the computer user interface failed. A new replacement controller was supplied in 2019.

The new controller was installed by local craftsmen per vendor requirements, however it could not be made to work. Several attempts to work remotely with CNC vendor technicians have not proven successful. The local craftsmen do not have the skills, knowledge or access to critical files for setting up the new controller.

This is a firm-fixed price contract for making the CNC Plasma cutting machine be usable and to provide training of local technicians to ensure they can program, operate and maintain the machine.

2.0 DEFINITIONS:

Throughout this PWS terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in Section 6.0. The Contractor must re-perform all unsatisfactory work unless excused by the GQAR.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Government Quality Assurance Representative: (GQAR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized by the Contracting Officer to perform specific technical or administrative functions. The GQAR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the COR.

3.0 THE GOVERNMENT WILL FURNISH:

The Government shall furnish, without cost to the Contractor, the following items to be used only in connection with the performance of the work:

Skilled labor to assist with repairs and troubleshooting beyond that of the Contractor Service

Technician. Trades include: Electrician, Mechanic, Welder.

4.0 THE CONTRACTOR SHALL FURNISH:

The Contractor shall provide all personnel, equipment, supervision, and other items and services necessary to perform tasks as defined in this PWS.

The contractor shall assess the condition of the machine and its controller.

The contractor shall troubleshoot all errors and determine solutions for each problem.

The contractor shall perform repairs with assistance from government craftsmen as necessary.

Controller Software update if required.

Consultation with OEM’s of Plasma cutting table and CNC.

The contractor shall provide up to 8 hours training to include programming and operation of the CNC controller.

5.0 PERFORMANCE STANDARDS AND REQUIREMENTS.

5.1 Task 1 – Assessment and Troubleshooting. Contractor shall determine what is wrong with the machine and effect repairs and/or reconfiguration as necessary.

5.2 Task 2 – Commissioning. Contractor to demonstrate and document full performance of the CNC to direct plasma cutting operations.

5.3 Task 3 – Training. Contractor to provide 8 hours of training to include operations and maintenance of the Plasma Cutter CNC.

5.4 Schedule: The period of performance for this task is sixty (60) calendar days from the award of the contract.

5.5 Safety: Contractor is expected to comply with any applicable OSHA, NFPA, and NEC requirements as well as the Corps of Engineers Health and Safety Manual, EM385-1-1.

6.0 PERFORMANCE REQUIREMENTS SUMMARY.

6.1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract.

6.2 Performance Requirements Summary Table. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance with the Quality Assurance Surveillance Plan (QASP).

PERFORMANCE REQUIREMENTS SUMMARY

Required Services (Tasks)

Performance Standards Acceptable

Quality Levels Surveillance

Validated Complaints

Diagnose and rectify all issues inhibiting Plasma controller from full functionality

Machine responds correctly to programmed and manual commands.

Zero deviation from PWS.

100% Inspection post-installation

None

Commissioning Documentation of successful commissioning delivered to

GQAR.

Zero deviation from PWS.

100% Inspection post-installation

None

Training Vendor delivers useful training Zero deviation from PWS

GQAR

participation in training

None

6.3 Surveillance. 100% inspections by the GQAR will serve as the surveillance methods. If the

GQAR discovers deficiencies and/or receives complaints, the GQAR will make them known to the contractor for correction.

6.4 Quality Control. The Government reserves the right under the Contract Terms and Conditions-- Commercial Items (FAR 52.212-4) to inspect and test the services called for, to the extent practicable at all times and places. The Government will reject non-conforming services.

6.5 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the GQAR will inform the contractor that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer.

The GQAR will notify the Contracting Officer of unacceptable performance. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and / or

iv. Terminate the contract for Cause.

6.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any services found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the GQAR.

7.0 GENERAL.

7.1 Security.

a. Access and General Protection/Security Policy and Procedures. All Contractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (to be provided by a Government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

b. All contractor employees requiring access to Army installations, facilities, controlled access areas shall complete AT Level I awareness training before arriving on site. Upon request, the contractor shall submit certificates of completion for each affected contractor employee to the GQAR. AT Level I awareness training is available at the following website:

http://jko.jten.mil/courses/atl1/launch.html.

c. Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the GQAR no later than three (3) business days after contract award.

7.2 Contract Changes. Changes in scope, time, or deliverables can only be authorized by the

Contracting Officer. The contractor shall notify the Contracting Officer immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

7.3 Points of Contact.

Contracting Officer: Ted Blume, (503) 808-4628, theodore.s.blume@usace.army.mil Contract Specialist: Derek Caputi, (503) 808-4618, derek.caputi@usace.army.mil

Technical Lead / GQAR: Mike Colesar, (541) 506-8320, Mike.S.Colesar@usace.army.mil

7.4 Invoice Submittals. Invoice(s) shall be prepared in accordance with FAR clause 52.212-4(g) and submitted electronically via email to:

Submit an Electronic PDF Invoice to the USACE Finance Center via email address:

CEFC-G2invoices@usace.army.mil

Electronic Copy to:

Technical Lead / GQAR: Mike Colesar, (541) 506-8320, Mike.S.Colesar@usace.army.mil

For Invoice receipt verification or for a vendor's Payment problem, the vendor may contact the USACE Finance Center at Phone Number (901) 873-9077.

7.5 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara- O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm. The rest of the content is subjective to each locations needs.

7.6 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts. USACE contractors and sub-contractors at all tiers are encouraged to promote the training and employment of U.S. veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx Department of Labor Veterans Employment Assistance at http://www.dol.gov/vets/ Department of Veterans Affairs-VOW to Hire Heroes Act at http://benefits.va.gov/vow Army Wounded Warrior Program at http://wtc.army.mil/modules/employers/index.html U.S. Chamber of Commerce Foundation – Hiring Our Heroes: http://www.hiringourheroes.org/ Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

7.7 Work Scheduling. The Contractor is not required to perform services on the following recognized

Federal holidays: New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, President’s Day, Thanksgiving Day, Independence Day, Christmas Day, Memorial Day, and Veteran’s Day. Contractor shall schedule on site work with the GQAR.

8.0 FORMS.

Contractor Discrepancy Form:

http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf