A.02 PWS Plymouth Park Hazard Trees.pdf

PERFORMANCE WORK STATEMENT (PWS)

John Day/Willow Creek Project

Plymouth Park Hazard Tree Removal

1.0 GENERAL STATEMENT:

This is a tree removal and tree trimming contract to provide Hazard Tree Removal Services at Plymouth Park (campground and day use area) within the John Day/Willow Creek Project for the U.S. Army Corps of Engineers.

Background. The Army Corps of Engineers manages developed recreation areas consisting of campgrounds, day use areas and associated features. It is their responsibility to ensure that these areas are safe for public use. Plymouth Park sustained moderate vegetation damages throughout the developed recreation areas during a severe wind storm event on 30 May 2020. A part of the management of these lands requires evaluation of trees for defects with removal of those found to be hazardous to insure a safe environment for personnel and public visitation.

Objectives. The objective of this contract is to have downed trees and stumps removed, hazardous trees removed, hazardous limbs trimmed for safety, trees thinned as appropriate and limb debris cleaned and chipped for safe public use. Topsoil will be placed in the stump voids and graded to ground level. Areas may include parks, campgrounds, or natural areas. All Hazard Tree Removal are performed in a manner that will maintain a clean, neat and professional appearance of recreation areas as defined in this performance work statement (PWS). The Hazard Tree Removal services shall preserve the facilities, infrastructure, and vegetation in a manner that maximizes facility use.

The Hazard Tree Removal services shall allow the Government to perform its duty to provide a safe work environment for its personnel and the public, which includes their safety, wellbeing, health, and welfare.

2.0 DEFINITIONS. Throughout this contract terms are defined as follows:

Contracting Officer (CO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): The Government employee who has been authorized in writing as the contracting officer’s representative; acting within the limits of their authority.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the contractor as observed by the COR.

Quality Assurance Surveillance Plan (QASP): A document that describes the disciplined process the government will use in evaluating the contractor's actual performance to determine conformity with the contract.

John Day/Willow Creek Project (JDWC): The destination of where the contract is to take place.

3.0 GOVERNMENT WILL FURNISH: N/A

4.0 CONTRACTOR SHALL FURNISH:

The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to perform required services under this contract and comply with all local, state and federal regulations during the performance of services. The Contractor shall furnish all “standard-to-the-industry” equipment, materials, and supplies necessary to perform the work. The Contractor shall provide a knowledgeable representative, such as an arborist or other subject matter expert, to concur with the COR standing hazard tree removal assessment of severely damaged or leaning trees prior to the start of felling operation.

5.0 PERFORMANCE STANDARDS AND REQUIREMENTS:

5.1 Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items necessary to cut, fell, buck, transport stumps/logs, trim trees, clean debris, chip material and fill stump voids with topsoil in the areas of this PWS. Stumps shall be cut flush to ground level. Disposal of the trees, logs and chipping will be offsite. Hazard tree removal will be performed in a safe manner that will maintain a clean and neat appearance and in such a manner that preserves both the infrastructure and on site vegetation as defined in this PWS.

5.2 Maps: Will be provided in the PWS for each disposal location. Attachment A.

5.3 Place of Performance: The work to be carried out at the following locations:

Plymouth Campground: Christy Rd, Plymouth, Washington 99346 Plymouth Day Use: Christy Rd, Plymouth, Washington 99346

5.4 Safety Standards: Contractor shall comply with all applicable Occupational Safety and Health Act (OSHA) Standards, as well as the Corps of Engineers Safety and Health Requirements Manual, EM 385-1-1, revised November 2014, as amended.

5.5 Public Safety: The areas in which the work is to be performed are closed to the visiting public due to hazardous conditions. During the closure the public is not allowed into the recreation areas, but may be onsite during Contractor operations. The Contractor shall post a sign with the following wording: “CAUTION: Logging Operator in Progress” or similar sign approved by the COR. The sign shall have dimensions no less than 18 inches by 20 inches and shall be posted at the entrance to the area prior to work beginning in the designated areas. The Contractor shall ensure that reasonable precautions are taken to protect the public at all times where work is being performed. The Contractor shall immediately report to the COR any potential hazards found by his employees on the project. Equipment shall be operated and work performed with the safety of the public in mind at all times.

5.6 Specifications: Work shall be conducted as specified for each location below.

5.7 Plymouth Campground: The work shall be conducted within the provided mapped delineations of the park boundaries. All hazardous trees (59 total) that are structurally damaged, dead or excessively leaning will be marked with red flagging. Fell, buck and remove trees; chipped material and logs shall be transported and disposed of offsite. Stumps shall be cut flush to ground level. Remove hazard limbs and thin from 167 trees marked with blue flagging that may have but not limited to dead/broken limbs, widow makers and dead spars. This will include trees that need thinning and/or canopy raising near structures, driveways and campsites. The contractor shall clean the ground of all litter and debris at the completion of work.

Plymouth Day Use: The work shall be conducted within the provided mapped delineations of the park boundaries.

Buck and remove 1 uprooted tree and stump; chipped material, logs and stump shall be transported and disposed of offsite. Fill stump void with topsoil and grade to ground level. Existing hazardous trees (5 total) that are structurally damaged, dead or excessively leaning will be marked with red flagging. Fell, buck and remove trees;

chipped material and logs shall be transported and disposed of offsite. Stumps shall be cut flush to ground level.

Remove hazard limbs and thin from 37 trees marked with blue flagging that may have but not limited to dead/broken limbs, widow makers and dead spars. This will include trees that need thinning and/or canopy raising near structures, driveways and campsites. The contractor shall clean the ground of all litter and debris at the completion of work.

5.7.1 Hazard Tree Removal:

Recreation Area: Plymouth Campground: 20 acre area

PLYMOUTH CAMPGROUND

Hazard Condition

DBH Range (Inches)

Number of Trees

Height Range (Feet)

Disposition

Structurally damaged, dead or leaning trees

7 to 50 59 >20 to 50+ Fell, buck, and remove, cut stumps flush to ground level

Limbs 5 to 58 167 <20 to 50+ Remove dead/broken limbs, widow makers and dead spars to include thinning, canopy raising near structures, driveways and campsites.

Recreation Area: Plymouth Day Use: 4 acre area

PLYMOUTH DAY USE

Hazard Condition

DBH Range (Inches)

Number of Trees

Height Range (Feet)

Disposition

Uprooted 17 1 >20 to 50 Buck and remove existing fell tree and the stump. Fill stump void with topsoil and grade to ground level.

Structurally damaged, dead or leaning trees

7 to 55 5 <20 to 50+ Fell, buck, and remove, cut stumps flush to ground level

Limbs 8 to 60 37 <20 to 50+ Remove dead/broken limbs, widow makers and dead spars to include thinning, canopy raising near structures, driveways and campsites.

5.7.2 Targeted tree species may include but are not limited to:

Cottonwood Locust Maple Ponderosa Pine Linden Alder Sycamore Tree of Heaven Spruce Russian Olive Willow

6.0 PERFORMANCE REQUIREMENTS SUMMARY.

6.1 To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The PRS determines if the contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness, and that the contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

6.2 Performance Requirements Summary Table. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance to the Quality Assurance Surveillance Plan.

PERFORMANCE REQUIREMENTS SUMMARY

Performance

Performance

Acceptable Quality Level (AQL)

Method of Surveillance

Remove Hazard trees, stumps and debris IAW with PWS Section 6.0

Remove Hazard limbs and debris IAW with PWS Section 6.0

Collect and remove hazard trees, stumps, debris and cut stumps on felled trees as designated.

Collect, trim and remove hazard limbs and debris as designated.

100%

2 % deviation

Daily

Daily

6.3 Surveillance. 100% inspections by the COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will alert the contractor for correction.

6.4 Quality Control. The Contractor, not the government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The contractor shall develop and submit a Quality Control Plan (QCP) for Government approval within two (2) calendar days after award. Once accepted, the QCP will be incorporated into the QASP. The QASP is not a contractual instrument and may be changed at the COR’s discretion. The contractor shall use the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions--Commercial Items (FAR 52.212-4) to inspect and test the services called for by the Task Order, to the extent practicable at all times and places during the term of the Task Order. The Government will reject non-conforming services.

6.5 Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the COR will inform the contractor that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer.

The COR will notify the Contracting Officer of unacceptable performance. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and / or

iv. Terminate the contract for Cause.

6.6 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any services found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR.

7.0 GENERAL

7.1 Security.

Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three (3) business days after contract award.

7.2 Contract Changes. Changes in scope, time, or deliverables can only be authorized by the Contracting Officer. The contractor shall notify the Contracting Officer immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

7.3 Points of Contact.

Contracting Officer: Laura Surbrook, (503) 808-4612, Laura.K.Surbrook@usace.army.mil COR: Ethan Caudle, (541) 739-1072, Ethan.T.Caudle@usace.army.mil, Contract Specialist: Teresa F. Dailey, (503) 808-4619, Teresa.F.Dailey@usace.army.mil

7.4 Invoice Submittals. Invoice(s) shall be prepared in accordance with FAR clause 52.212-4(g) and submitted electronically via email to:

Submit an Electronic PDF Invoice to the USACE Finance Center via email address:

CEFC-G2invoices@usace.army.mil

Electronic Copy to:

Invoice Submittal: Laurie Arterburn, Laurie.R.Arterburn@usace.army.mil, (541) 298-8530

For Invoice receipt verification or for a vendor's Payment problem, the vendor may contact the USACE Finance Center at Phone Number (901) 873-9077.

7.5 Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA).

Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. A copy of the poster is available in 2 versions at the following http://www.dol.gov/whd/regs/compliance/posters/sca.htm.

7.6 Veterans Employment Emphasis for U.S. Army Corps of Engineers Contracts. USACE contractors and sub-contractors at all tiers are encouraged to promote the training and employment of U.S.

veterans while performing under a USACE contract. While no set-aside, evaluation preference, or incentive applies to the solicitation or performance under the resultant contract, USACE Contractors are encouraged to seek out highly qualified veterans to perform services under this contract. The following resources are available to assist USACE Contractors in their outreach efforts:

Federal Veteran employment information at http://www.fedshirevets.gov/index.aspx

Department of Labor Veterans Employment Assistance at http://www.dol.gov/vets/

Department of Veterans Affairs-VOW to Hire Heroes Act at http://benefits.va.gov/vow

Army Wounded Warrior Program at http://wtc.army.mil/modules/employers/index.html

U.S. Chamber of Commerce Foundation – Hiring Our Heroes: http://www.hiringourheroes.org/

Guide to Hiring Veterans:

www.whitehouse.gov/sites/default/files/docs/white_house_business_council_- _guide_to_hiring_veterans_0.pdf

7.7 Work Scheduling. The Contractor is not required to perform services on the following recognized

Federal holidays: New Year’s Day, Labor Day, Martin Luther King Day, Columbus Day, President’s Day, Thanksgiving Day, Independence Day, Christmas Day, Memorial Day, and Veteran’s Day.

7.8 Identification of Contractor’s Employees. The Contractor, before initiating the performance of work on this contract, shall provide the COR assigned with a list of all employees, including photo IDs, for who shall perform work under this contract. The list shall include the full name, aliases, and work assignment of each employee. The Contractor shall notify the COR in writing of any addition, deletion, or change in work assignment within one (1) business day of such change.

All vehicles (if applicable) used by Contractor personnel on a USACE project shall bear suitable company identification to enable USACE personnel to identify such as authorized for access. The Contractor will provide the COR assigned to the task order with a list of vehicles and their license plates that will be used to perform work. Vehicles shall be in good working condition, not dripping oil, etc. Safety features on vehicles shall be working.

8.0 FORMS.

Contractor Discrepancy Form:

http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf