A.02 PWS NWD Security System Upgrade.pdf

Performance Work Statement

Northwestern Division Headquarters Physical Access Control Systems (PACS) Upgrade

Background.

The physical access control systems (PACS) in use, has Johnson Controls PACS controllers that have lifecycle replacement requirements. These three controller panels are housed inside two interconnected wall mounted secure metal cabinets and interconnected to each other along with three Altronix power supplies. The PACS controller boxes will be removed and replace with three each government provided Hirsch Mx8 controller boxes. The existing PACS controls 20 doors. All of the PACS enrolled doors use HID readers.

Scope of Work.

This is a non-personal services contract to provide labor and materials to remove the existing Johnson Controls PACS controllers and controller boxes, without damaging or forgetting the current wiring configurations. Then mounting the replacement government provided 3 each Identiv Hirsch Mx8 controllers with SNIB3 boxes and rewire the relays and door releases to these new controllers. Each controller box will be individually connected to a network switch with the provided CAT6 cable. Once mounted and connected to the network, the port enabling and configuration to the regional Velocity PACS will be with a Government Hirsch Velocity administrator.

PWS: Northwestern Division Headquarters Physical Access Control Systems (PACS) Upgrade

Completion is after testing of these readers, relays, and door releases that they are responding correct to door transactions.

The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government. This is a fixed priced, performance-based service contract where the government defines and measures desired outcomes.

Specified Tasks.

The contractor document existing wiring from each door to current controller to ensure all existing wiring by door, relay, reader, and door release is documented prior disconnecting. The contractor is responsible to demonstrate to authorized government representative the process.

The contractor is authorized to subcontract as needed an electrician.

The contractor shall use an electrician to disconnect the electrical power to the Johnson Controls controllers, while retaining power to other hardwired components.

The contractor shall remove all existing wiring without damaging, shortening, or degrading the wire’s resistance. Contractor is responsible for replacing any wiring that fails.

The contractor shall remove existing controller boxes, salvaging serviceable and reusable hardware to use in mounting the replacement Hirsch Mx8 controller boxes.

The contractor shall mount the new controllers, reconnecting or adding replacement conduit to ensure readers and door release wiring can’t be tampered with.

The contractor shall mount the new controllers, reconnecting or adding replacement conduit to ensure readers and door release wiring can’t be tampered with.

The contractor shall correctly wire controllers in the same manner as found on the Johnson Controls controllers for the 20 existing doors with electrified locking hardware and door releases.

The contractor shall connect 20 Hirsch Alarm Line Modules (MELM3), one for each door to provide high security line supervision and alarm masking functionality to the Hirsch Mx8 controllers.

The contractor shall run 3 each government provided Ethernet CAT6 wires from the

3 designated switch ports to each of the controller boxes using the rack’s cable trough’s then along the wall securing using cable ensuring that cables are secured along the wall using Gardner bender, cable clips, some other securing product to run this cabling to each of the controllers, providing one cable to each of the SNIB3.

The contractor shall use an electrician to hardwire the three Identiv Hirsch Mx8 controllers to the buildings electrical circuit used by the removed controllers.

The contractor shall coordinate with the government Velocity administrator on the controller enabling, door reader, and any other requirements to ensure the door electronic hardware is working properly with Velocity.

The contractor will validate commissioning of the controllers for each reader and door’s operational response with the Hirsch Velocity administrator to ensure each enrolled door unit operates correctly during an authorized transaction or other through other tested door states.

The contractor shall remove and dispose of existing controllers, batteries from those units, and any residual debris generated by this contract.

Exclusions.

The Contractor is excluded from providing the following requirements.

Installing additional access control cabling Interfacing into the fire alarm system, or fire alarm contractor costs, including labor, programming, or relays Interfacing into the Intrusion Control system Connecting PACS to the Intercom system Connecting PACS to the Video Surveillance/CCTV system Providing or installing: duct-banks, hand-holes, access hatches coring, stub-ups, sleeves

(and EZ Paths), junction boxes, back-boxes, plywood backboards, surface-mount raceway, power-poles, and cable tray, paint, patch or repair of any wall, floor, or ceiling surface.

Providing, installing, repairing, or modifying any door hardware including: doors, door frames, latches, levers, strikes, hinges, transfer hinges, electric locks/latches, magnetic locks, REX’s, door operators, handicap access hardware, or any other hardware not specifically included in our BOM above.

Providing or configuring credentials of any kind including proximity cards, TWIC, cards, FOID, fobs, etc.

Programming or end-user training on the Hirsch Velocity PACS Provide, install, configure, or support any Access Control Workstation Any Hirsch/Velocity programming, computer, licensing, Microsoft licensing/software, configuration, upgrade.

Work Location and Conditions.

Work Location.

Work location is inside the headquarters office on the third floor at 1201 NE Lloyd Blvd., Portland, OR 97232. Contractor will be escorted into and out of the facility by an approved representative.

Hours of Operation.

Available Workday hours for contract performance are 8:00 AM to 5:00 PM Pacific Time and 1700 Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons.

Period of Performance.

The contractor shall complete all work within 120 days of Notice to Proceed.

Government Furnished Items and Services

Items The Government shall provide 3 each Identiv Hirsch Mx8 with SNIB3 units to replace the Johnson Controls controllers.

The Government shall provide 20 each Hirsch Line Modules (MELM3).

The Government shall provide an electrical outlet for the Mx8s to plug into.

The Government shall provide 3 each 50-foot Ethernet CAT6 tested cables.

Services.

The Government can coordinate parking for at least one parking spot for the

Contractor’s utility vehicle.

The Government will provide access to equipment to be serviced.

The Government will provide a door to controller connecting plan.

The Government shall coordinate with building management for the disconnecting of the electrical power to the Johnson Controls controllers.

The Government shall provide all programming in the Hirsch Velocity access control program.

Contractor Furnished Items and Responsibilities.

Items Provide all tools and equipment necessary to execute this contract to standards.

Provide a ladder, if necessary, to install the Hirsch MELM3 Alarm Line Modules.

Provide residual conduit or missing mounting hardware to mount the controllers.

Provide as needed any additional electrical wiring to connect the new controllers.

Provide Gardner benders, cable clips, or some other wall mounting product to secure

3 Ethernet CAT6 cables along the wall from the network rack to the Hirsch controllers.

Masking and sanitation solution to prevent the spread of COVID-19.

Services Contractor shall provide proof of completion of the Hirsch Advanced Training and

Certification Program - Velocity Certification Bundle.

Communication capability (cell phone) to coordinate configurations with the

Government Hirsch Velocity administrator, while inside the LAN closet.

Contractor Personnel.

The contractor shall perform all work under this contract using his or her own forces except as provided in the Subcontracting Section. Employees who perform this work shall be qualified persons on the contractor’s own payroll. Contractor personnel performing work under this contract shall meet the requirements of the Employee Identification section listed below at the time of the proposal submission and must maintain the level of security required for the life of the contract.

Employee Identification. The Contractor shall be responsible for ensuring each employee has on them a valid stated issued driver license or governmental issued picture ID for verification of identity to enter and stay on the work site. All prescribed identification shall immediately be delivered to the Quality Assurance Representative at time of access.

Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractor employees shall comply with applicable installation, facility access, local security policies and procedures (provided by government representative). In addition to the changes otherwise authorized by the change clause of this contract, should the Force Protection Condition (FPCON) at this location change, the Government may require changes in contractor security matters or processes. Contractor’s workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy.

Contractor will be escorted: In areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. "All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

E-Verify-Program: The Contractor must pre-screen Candidates using the E- verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the QAR no later than 3 business days after the initial contract award.

COVID-19 Protection and Prevention: Contractor is responsible for the following COVID-19 protocols, that include daily screening/contact tracing of all employees, masking of employees (where required), regular hand sanitizing and/or hand washing; and social distancing practices where possible.

Subcontracting.

The contractor is authorized to subcontract an electrician to disconnect the existing hardwired power connection to existing controllers prior to those unit’s removal.

Subcontracting any other work requires written approval of the Contracting Officer prior to executing. Compliance with the provisions of this contract by subcontractors shall be the responsibility of the contractor.

Quality Control.

The contractor shall designate, in writing, an employee who shall serve as the contact for matters involving quality and performance or nonperformance of the required work stated in this PWS. The employee(s) shall be qualified and fully competent with full authority to act for, and on behalf of, the contractor as necessary to ensure that the required work is performed in accordance with the standards contained herein. The contractor shall furnish the above written designation to the QAR no later than the first day of work. The contractor shall include the name(s), address(s), and telephone number(s) of the responsible individual(s). The Contracting Officer reserves the right to disapprove any individual whom he considers incompetent to perform the work required.

The Contracting Officer will provide a written notice of any disapproval to the contractor.

Quality Assurance.

The government will use a Quality Assurance Surveillance Plan (QASP) to ensure that the Contractor is performing the services required by this PWS in an acceptable manner. The government has the right to inspect all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government shall perform inspections in a manner that will not delay the work.

The contractor is responsible to replace/repair any damage to government property due to negligence, at his or her own cost.

Payment.

The government will make payment after services for the PACS upgrade are completed.

Payment will be made after the government has inspected and accepted the services, and the government has reviewed, approved, and processed the contractor’s invoice to the QAR and/or any other person that has been designated in the contract to receive the invoice.

The contractor must provide the contractor’s name, address, contract number, CLIN number and total amount requested for an invoice to be considered proper. The contractor shall submit the invoice upon completion of all services, in accordance with the period of performance stated in the CLIN.

Definitions.

The following definitions and descriptions apply wherever the word(s) or phrase(s) is/are stated in this PWS:

CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations.

This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK. Monday through Friday, excluding Federal holidays.

Performance Requirements Summary.

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective Standard Performance

Threshold Method of

Surveillance

PRS # 1.

Contractor shall provide proof of completion of the Hirsch Advanced Training and Certification Program - Velocity Certification Bundle

Specifications identified in the Contractor Furnished items and Responsibilities Service Section of this PWS.

Zero Deviation from standard

100% Inspection

PRS # 2

The contractor document existing wiring from each door to current controller

Specifications identified in the Specific Tasks Section of this

PWS.

Zero Deviation from standard

100% Inspection

PRS # 3

The contractor shall use an electrician to disconnect and terminate the electrical power to the Johnson Controls controllers

Specifications identified in the Specific Tasks Section of this

PWS.

Zero Deviation from standard

100% Inspection

PRS # 4

The contractor shall mount the new controllers, reconnecting or adding replacement conduit to ensure readers and door release wiring can’t be tampered with

Specifications identified in the Specific Tasks Section of this

PWS.

Zero Deviation from standard

100% Inspection

PRS # 5

The contractor shall connect 20 Hirsch Alarm Line Modules (MELM3), one for each door to provide high security line supervision and alarm masking functionality to the Hirsch Mx8 controllers

Specifications identified in the Specific Tasks Section of this

PWS.

Zero Deviation from standard

100% Inspection

PRS # 6

The contractor will validate each reader and door’s operational response with the Hirsch Velocity administrator

Specifications identified in the Specific Tasks Section of this

PWS.

Zero Deviation from standard

100% Inspection