A.02 PWS MCR Svcs.pdf

PERFORMANCE WORK STATEMENT

MOUTH OF THE COLUMBIA RIVER STAKEHOLDER MEETING FACILITATION, WASHINGTON

AND OREGON

1. PROJECT BACKGROUND. This is a non-personal services contract for the Mouth of the Columbia River (MCR) federal navigation project. Services to be provided include stakeholder meeting organization, meeting facilitation, and public outreach for the Lower Columbia Solutions Group (LCSG).

The 6-mile long MCR federal navigation channel is the gateway to the Columbia-Snake River navigation system, which extends 470 river miles inland to Lewiston, ID (Figure 1). The 43-ft.

deep channel between the Pacific Ocean and Portland, Oregon/Vancouver, Washington, supports deep-draft navigation. The U.S. Army Corps of Engineers (USACE) annually dredges around 3 million cubic yards (Mcy) of sand from the MCR. The MCR dredged material is placed in the Pacific Ocean at three nearshore sites and one offshore site jointly managed by the USACE and the Environmental Protection Agency – Region 10 (EPA).

The MCR entrance is flanked by two rubble-mound jetties (the North Jetty and South Jetty). A transverse jetty, Jetty A, is situated in the estuary and rooted on the Washington side of the MCR; this jetty provides protection for the Ilwaco federal side channel. Chronic coastal sediment deficit in the Columbia River littoral zone at the MCR results in beach erosion, especially along Benson Beach between the North Jetty and the North Head (Figure 1 inset).

The Lower Columbia Solutions Group (LCSG) was formed by the Governors of Washington and Oregon in July 2002. The LCSG is a work group of federal, state, local, and other stakeholders formed to ensure interested parties have a voice in the ongoing management of the MCR and the lower Columbia River estuary. Regular participants include USACE, U.S. Environmental Protection Agency – Region 10 (EPA), National Marine Fisheries Service (NMFS), U.S. Geological Survey, U.S. Coast Guard (USCG), Washington Department of Ecology (Ecology), Washington Department of Natural Resources (WDNR), Washington Department of Fish and Wildlife (WDFW), Oregon Department of Land Conservation and Development (DLCD), Oregon Department of State Lands (DSL), Oregon Department of Environmental Quality (ODEQ), Port of Ilwaco, Columbia River Pilots Association, Columbia River Bar Pilots, Columbia River Crab Fisherman’s Association (CRCFA), and many others. The LCSG focuses on finding sustainable solutions to address policy issues, research gaps, operational constraints, and potential conflicts with environmental resources in consideration of economic, social, and environmental objectives.

The LCSG is comprised of a Technical Team and a Management Team, with some individuals participating in both roles. As the team names suggest, the Technical Team deals with mostly scientific and engineering issues at the MCR project; the Management Team directs the group and provides input on policy and economic issues. The LCSG meets up to 4 times per year: via teleconference 2 to 3 times per year and in person 1 to 2 times per year. The LCSG’s most ambitious meeting is the Science and Policy Workshop, typically held after the New Year.

2. THE GOVERNMENT WILL FURNISH:

The following information will be furnished by USACE for this contract upon award:

• Example Quality Control Plan

• 2011 MCR Regional Sediment Management Plan

• 2019 and 2020 MCR Annual Use Plans

• LCSG Meeting Minutes from 2016 to present

Any additional government-furnished information and/or equipment required for completion of the identified tasks shall be requested in writing as part of the contractor’s (KTR’s) proposal and mutually agreed to as part of the contract award.

3. THE CONTRACTOR SHALL FURNISH:

Meetings and regular communication with USACE Contracting Officer’s Representative (COR) and MCR Navigation Project Manager (Nav PM) are critical to the success of this contract. The KTR must furnish webmeeting and teleconference services to support up to 30 participants.

There are no special supplies for the KTR to furnish beyond those required for preparation of the listed documents (computers, internet and email access, printers, office space, office supplies, etc.).

Detailed requirements appear in section 4 of this solicitation.

4. PERFORMANCE STANDARDS AND REQUIREMENTS (SEE SUMMARY IN SECTION 6.0,

PERFORMANCE REQUIREMENTS SUMMARY [PRS])

a. General Requirements. The KTR must have familiarity with USACE’s navigation program and experience facilitating meetings with multiple stakeholders. Meeting facilitation experience with federal and state agencies is preferred. Experience working with stakeholders in the Lower Columbia River estuary is also preferred.

b. (CLIN 0001), Project Management.

i. Quality Control Plan (QCP) – The KTR shall prepare a QCP for the project. The

QCP is a management plan for executing a quality product or service, on schedule and within budget. The KTR shall prepare and submit a QCP within seven calendar days from notice to proceed. The QCP shall be in accordance with USACE Engineering Regulation 1110-1-12, “Quality Management”. An example QCP can be provided upon request. USACE Engineering Regulation 1110-1-12 can be viewed at the following website:

http://www.usace.army.mil/inet/usace-docs/eng-regs/er1110-1-12/toc.htm

ii. Meetings and Minutes – Meetings between the KTR and Contracting Officer’s

Representative (COR) concerning contract administration will be held on an ad-hoc basis. Meeting date, time and duration shall be mutually agreed to by the COR, the Technical Point-of-Contact (TPOC), and the KTR. At a minimum, the KTR shall take notes during meetings and e-mail draft meeting minutes, to include any updates to action items, to the PDT and COR no later than three (3) calendar days following any meeting.

iii. Contract Administration – The KTR shall submit the documents required to support contract administration and accounting requirements. This shall include:

• Quarterly Invoices on ENG 93 or as needed

• Quarterly Progress Reports

• Quarterly Expenditure Reports (as necessary)

• Quarterly Safety Exposure Report (Man-hours)

• Final Invoice and Release of Claims

iv. Work Plan – Within ten (10) working days after receipt of NTP for this contract, the KTR shall develop a Work Plan that includes, but is not limited to, the following:

• Matrix of all KTR and subcontractor personnel working on this project, their roles and responsibilities, including all review personnel

• Project objectives and a plan on how to meet those objectives

• Information on project organization, and

• Project schedule based on completion date requirements. The schedule shall include all work items, milestones, durations, predecessors, source materials and study requirements, data delivery dates, completion dates, deliverables, review processes including all during requirements for responses, and all coordination activities.

The Government shall provide comments within five working days after receipt.

The KTR shall submit a final schedule within five working days after receipt of Government review comments.

c. (CLIN 0002) – Organization and Facilitation of LCSG Meetings (late FY 2020 thru FY 2021) Assume one in-person meeting per federal fiscal year (year) and up to 3 teleconferences per year. The KTR will work with the COR and Nav PM to schedule the meetings for this task. In coordination with the COR and Nav PM, the KTR will prepare meeting agendas at least 10 business days before each meeting. Meeting materials, including the agenda will be submitted to LCSG participants at least three (3) days prior to a scheduled meeting.

Teleconference calls will be held via Cisco WebEx or a similar webmeeting service. To view documents and presentations, presenters must be able to share their computer screen remotely with other meeting participants; video conferencing is not necessary or desired. Teleconference calls will last no longer than 4 hours.

In-person meetings will last no longer than 7 hours. The KTR is responsible for The KTR will take notes during meetings and assist the PDT in adhering to the meeting agenda.

The KTR will prepare meeting minutes and provide the minutes for review and comment no later than three (3) business days after the meeting. PDT comments and edits to meeting minutes must be addressed no later than three (3) business days after receipt.

i. Technical and Management Team Conference Calls – Organize and provide neutral facilitation of Technical and Management Team teleconference calls to plan for beneficial use site disposal, monitoring, scientific studies, and data analysis. Prepare and distribute summaries. Provide in-between meeting coordination with team members.

ii. Science-Policy Workshop (In-Person Meeting) – Via USACE’s COR and Nav PM, consult with Management Team on, and organize, the LCSG’s Science-Policy Workshop (in-person meeting). In this one-day forum, the LCSG members present a summary of the prior year’s dredging and disposal activities (USACE), scientific studies performed in the prior year (USACE, USGS, NMFS, Ecology), and dredging and scientific studies planned for the next dredging season. E.g., the LCSG’s current hot topic is addressing chronic beach erosion north of the MCR North Jetty (at Benson Beach).

This meeting is typically held near the MCR project in Astoria, Oregon. The KTR will provide meeting facilities for up to 40 attendees. The KTR will also provide a means to project PowerPoint presentations prepared by multiple agencies and stakeholders; the meeting facility tables/chairs will be oriented such that participants can see the presentation (use of round tables is discouraged). The meeting room must also be sufficiently dark such that the projected presentations may be seen by meeting participants. The meeting facility must also have free WiFi available for meeting participants to use.

The KTR will provide modest items of food (light snacks such as fruit, pastries, donuts, etc.) and non-alcoholic refreshments (soft drinks, coffee, and tea) offered other than as part of a meal [see 5 CFR § 2635.203(b)(1) for federal employee limitations on food and drinks at meetings]. Sufficient time will be allowed for a lunch break (lunch on your own).

In light of the COVID-19 pandemic (or other future unforeseen pandemic), this meeting may be held as a teleconference if state/federal restrictions concerning gatherings are in-place.

d. Optional (CLINs 1001-4002) – Individual Option Years: Organization and Facilitation of

LCSG Meetings (FYs 2022, 2023, 2024, and 2025) The scope for these optional meetings is the same as Mandatory Task 2 (up to 3 teleconferences and 1 in-person meeting per year). Option years would be awarded at the end of the prior fiscal year (e.g., Option for FY 2022 would be awarded at the end of

FY 2021).

5. PROJECT MANAGEMENT.

a. Workflow Management. The KTR shall provide product management and coordination for work tasks during production of the report. The KTR shall assign a project manager (PM) to act as a primary point of contact (POC). The PM shall be responsible for the coordination of work developed under this contract. Within three calendar days of Notice to Proceed (NTP) for this contract, the KTR shall advise the USACE Technical POC in writing of the individual so designated.

The KTR shall be responsible for the professional and technical competence of the personnel it assigns to perform work and will select individuals who will be able to perform the obligations under this contract. Changes to personnel assigned to this contract shall not occur without prior notification to the Government. Replacement of personnel shall be carried out as quickly as possible and in a manner that will not adversely affect the performance obligations under this contract.

b. Work Plan. Within ten (10) working days after receipt of NTP for this contract, the KTR shall develop a Work Plan that includes, but is not limited to, the following:

• Matrix of all KTR and subcontractor personnel working on this project, their roles and responsibilities, including all review personnel

• Project objectives and a plan on how to meet those objectives

• Information on project organization, and

• Project schedule based on completion date requirements. The schedule shall include all work items, milestones, durations, predecessors, source materials and study requirements, data delivery dates, completion dates, deliverables, review processes including all during requirements for responses, and all coordination activities.

The KTR shall provide comments within three working days after receipt. The KTR shall submit a final schedule within three working days after receipt of Government review comments.

c. Quality Control Plan. The KTR shall prepare a Quality Control Plan (QCP) for the project. The QCP is a management plan for executing a quality product or service, on schedule and within budget. The KTR shall prepare and submit a QCP within seven calendar days from notice to proceed. The QCP shall be in accordance with USACE Engineering Regulation 1110-1- 12, “Quality Management”. An example QCP can be provided upon request. USACE Engineering Regulation 1110-1-12 can be viewed at the following website:

6. SUBMITTALS. The KTR shall provide the following submittals in accordance with the work schedule in this PWS.

a. Project Management.

Work Plan, Quality Control Plan, Meeting Agendas, and Meeting Minutes The KTR shall submit electronic copies of these deliverables in PDF format.

b. Contract Administration and Accounting. The KTR shall submit the documents required to support contract administration and accounting requirements. This shall include:

(1) Monthly Invoices on ENG 93

(2) Monthly Progress Reports

(3) Monthly Expenditure Reports (as Necessary)

(4) Monthly Safety Exposure Report (Man-hours)

(5) Final Invoice and Release of Claims

7. QUALITY MONITORING AND MEASUREMENT. The Government will perform quality monitoring and measurement of the services performed under this contract. Please reference the following:

• Appendix A: Performance Metrics

• Appendix B: Performance Requirements Summary

• Appendix C: Quality Assurance Surveillance Plan

8. PERFORMANCE SCHEDULE. Interim milestones are expected target dates and changes to these dates may be negotiated during progress review meetings without a modification to the contract. The scheduled completion date for all work is a firm performance target, requiring modification to the contract if adjustments to that date are required. The anticipated NTP will be issued on or around August 2020.

TASK MILESTONE

NTP 0

Work Plan 10 calendar days after NTP Quality Control Plan 14 calendar days after NTP Teleconference Calls/In-person Meeting Quarterly through FY 2021 Option Year Teleconference Calls/In-person Meeting Quarterly through Option Year Project Closeout NLT 30 Sept 2025

9. COORDINATION REQUIREMENTS.

a. General. Coordination of these activities is critical to the successful completion of this contract. Every effort shall be made to resolve critical issues in a timely manner before they become problems. Communication by telephone and email is strongly encouraged.

Regularly scheduled meetings are described below. Other meetings, including additional site visits and telephone conference calls, required to exchange information may be scheduled by mutual agreement and shall be emailed to the POCs. The KTR shall provide written records of all significant conversations and email them to the TPOC and COR within two (2) working days of the call.

b. Government POCs for this Contract. The KTR shall provide written records of all significant conversations. The KTR shall be in contact with multiple Government POCs. The Contracting Officer is the only POC with the authority to direct the Contractor to perform services or change the terms of this contract. The Contracting Officer’s Representative (COR) is delegated specific authorities with respect to oversight and administration of the contract.

Government POCs under this contract are as follows:

ASSIGNMENT STAFF PHONE EMAIL

MCR Nav PM Kate Groth (503) 808-4352 Katharine.C.Groth@usace.army.mil Technical POC &

COR

James McMillan

(503) 808-4376 James.M.McMillan@usace.army.mil

Contracting Officer Jason Tanamor

Jason.N.Tanamor@usace.army.mil

Contract Specialist Megan Acord Megan.L.Acord@usace.army.mil Invoices Trista Stark (503) 808-4366 Trista.M.Stark@usace.army.mil

c. Meeting Documentation. See descriptions under Mandatory Tasks 1 and 2.

10. GENERAL REQUIREMENTS.

a. Metadata (if required). Any data, database(s) and/or geospatial data produced through this contract must be documented through the preparation of standard metadata (data about data) descriptions. The KTR shall ensure that the metadata delivered is compliant with the International Organization for Standardization (ISO) 19115:2003, North American Profile (NAP). The Standard is available for purchase at: http://www.webstore.ansi.org.

b. Codes and Standards. Work under this contract shall comply with the latest codes, standards, and regulations applicable to the work requested including USACE Engineering Regulations and Manuals, and Industry Codes and Standards.

c. Safety. This paragraph applies to contracts and purchase orders that require the KTR to comply with EM 385-1-1 (e.g., contracts that include the Accident Prevention Clause at FAR 52.236-13 and/or other safety provisions). EM 385-1-1 and its changes are available at http://www.usace.army.mil/CESO/Pages/Home.aspx. The KTR shall be responsible for complying with the current edition and all changes posted on the web as of the effective date of this contract action.

d. Additional Services. The KTR shall not perform any services under this contract that are considered by the KTR to be a change in work or services required by this agreement without the written approval of the Contracting Officer.

http://www.webstore.ansi.org/ http://www.usace.army.mil/CESO/Pages/Home.aspx

e. Correction of Unsatisfactory Work. The COR maintains the right to reject any work that is found to be in error, incomplete, illegible, or in any way not conforming to the specifications outlined within the contract. The KTR shall be liable for all costs in connection with correcting such errors. Corrective work may be performed by Government forces or by KTR forces at the discretion of the Contracting Officer

f. Use of Information. The information developed, gathered, assembled, and reproduced by the KTR or subcontractors, or their associates, in fulfillment of the contract requirements as defined in or related to this performance work statemen, will become the complete property of the Government. Therefore, the KTR shall not use the information for any purposes at any time without the written consent of the Contracting Officer.

g. Foreign Born Employees. The KTR shall submit photocopies of the green card work permits to the Technical POC for all KTR employees who are foreign born and have non-citizen status. These photocopies shall be submitted at least one month in advance of the start of work by the employees. This allows the Corps Security Office sufficient time to run a security check on these affected personnel. Contractor employees who fit the above description of non-citizenship shall not be permitted to work at the Project until they pass this security check in addition to other normal requirements.

h. Naturalized Citizens. The KTR shall submit photocopies of Government documentation (i.e., passport) for all naturalized citizens confirming their citizenship. These photocopies shall be submitted to the Technical POC at least one week in advance of the start of work by the employees.

i. Scope Clarification Memorandum (if applicable). Following the site visit the KTR shall prepare a Scope Clarification Memorandum identifying any elements identified during the site visit the KTR feels are different from the scope of services defined in this document. The scope clarification memorandum is anticipated to be one page or less and submitted to the Government’s Technical POC by electronic mail.

11. CONTRACT ADMINISTRATION AND ACCOUNTING.

a. Monthly Progress Reports. The KTR shall prepare a monthly progress report identifying the following information by task:

• Status of services performed since the previous reporting period.

• Discussion of issues or concerns.

• Confirmation that services performed to date are within scope.

• Confirmation that services performed to date are within negotiated budget.

The monthly progress report shall be submitted via email to the COR and Technical POC each month, and shall include a copy of the expenditure report.

b. Expenditure Schedule. U uses accrual accounting. Accrual accounting is the method in which expenses are recognized in the period earned, regardless of when payment is made or received. USACE typically stops processing payments on the 25th of each month. Services performed but for which an invoice has not been processed will be accrued. Appropriate documentation is required to record and support every accrual made. Contractor earning schedules are considered to be appropriate documentation.

Preparation Instructions:

• A sample expenditure schedule shall be prepared for this contract.

• The KTR shall identify the contract and contact information as indicated in the top box of the schedule.

• The KTR shall input expenditure information for each contract line item.

This schedule shall be submitted on a monthly basis, typically by the 15th of each month. The expenditure information should be cumulative, and should project the following month’s expenditures to the best of the KTR’s PM knowledge.

c. Exposure (Man-hours) Report. The KTR shall report the total man-hours expended in field operations monthly by all employees, including KTR and any subcontractor, supervisor and labor. The reporting period shall end on midnight of the last day of the month. This report shall be made by email to James McMillan at James.M.McMillan@usace.army.mil by the 5th of the following month.

d. Release of Information. Reports and information generated under this contract become the property of the Government and distribution by the KTR to any source, at any time, without the written consent of the Contracting Officer is prohibited

e. Payments. In accordance with the payment clause of the contract, the KTR shall submit monthly invoices utilizing Form ENG 93 every 30 days. Payment will be made in the amount of 100 percent of the value of services shown on the monthly invoice. Submit the original invoice in Adobe PDF format via email to Trista.M.Palmer@usace.army.mil. Please ensure the firm’s address shown on the ENG 93 matches the address shown in SAM. In addition, please ensure the period of performance does not fall after the date the invoice is signed. All invoices shall be signed by the project manager. Any errors in invoice preparation will be cause for rejection. Assistance with the preparation of your invoice may be obtained from James McMillan, CENWP-ODN-W, at (503) 808-4376, or email at James.M.McMillan@usace.army.mil.

Contract No. Contractor: Contractor POC:

Task Order No. Project: Phone/Email:

Thru Mod No. Contract Period: COE Tech Lead:

Description Jun 09 Jul 09 Aug 09 Sep 09 Oct 09 Nov '09 Dec '09 Jan 10 Feb 10 Mar 10 Apr 10 May 10

EXPENDITURE SCHEDULES

Man/ Opt

Line Item

Obligated Amt

Performance Cumulative Expenditures mailto:James.M.McMillan@usace.army.mil mailto:James.M.McMillan@usace.army.mil

f. Retainage. Retainage will not be withheld as long as the services under this contract are determined to be satisfactory. The Contracting Officer reserves the right to withhold retainage if it is determined that the KTR’s performance is less than satisfactory.

g. Final Invoice. The KTR shall submit with the final invoice a written “Release of Claims” signed by a KTR employee who has the authority to make the release specified therein.

APPENDIX A: PERFORMANCE METRICS

The performance metrics proposed for this contract are shown in the following table. These performance metrics shall be used as the basis for the Performance Requirement’s Summary (PRS), which defines assessment of the Contractor (KTR)’s performance. The KTR shall review the performance metrics. The performance metrics shall be included in the performance work statement and shall be used by the Government in the evaluation of the KTR’s performance.

PERFORMANCE METRICS

MCR Meeting Facilitation Services

Subtask Exceptional Very Good Satisfactory Marginal Unsatisfactory Work Plan a. Submittal approved as submitted with no substantive comments;

and

b. No technical deficiencies identified;

and

c. All contract milestones met.

a. Submittal approved as submitted, although

NTE 10%

substantive comments issued for submittal;

and

b. No technical deficiencies identified;

and

c. All contract milestones met.

a. Submittal approved as submitted, although 10%-20% substantive comments issued for submittal;

and

b. No technical deficiencies identified;

and

c. All contract milestones met.

a. Submittal rejected as submitted, requires rework of at least one feature, or comment(s) issued that result in schedule slippage; or

b. No more than 1 technical deficiencies identified;

and

c. Contract milestones missed.

a. Submittal rejected as submitted, requires rework of more than one feature, or comment(s) issued that result in schedule slippage; or

b. More than 2 technical deficiencies identified; and

c. Contract milestones missed.

Quality Control Plan

a. Submittal approved as submitted with no substantive comments;

and

b. No technical deficiencies identified;

and

a. Submittal approved as submitted, although

NTE 10%

substantive comments issued for submittal;

and

b. No technical

a. Submittal approved as submitted, although 10%-20% substantive comments issued for submittal;

and

b. No technical

a. Submittal rejected as submitted, requires rework of at least one feature, or comment(s) issued that result in schedule slippage; or

a. Submittal rejected as submitted, requires rework of more than one feature, or comment(s) issued that result in schedule slippage; or

Subtask Exceptional Very Good Satisfactory Marginal Unsatisfactory

c. All contract milestones met.

deficiencies identified;

and

c. All contract milestones met.

deficiencies identified;

and

c. All contract milestones met.

b. No more than 1 technical deficiencies identified;

and

c. Contract milestones missed.

b. More than 2 technical deficiencies identified; and

c. Contract

Minutes of all Significant Conversations and Meetings

a. Submittal approved as submitted with no substantive comments;

and

b. No technical deficiencies identified;

and

c. All contract milestones met.

a. Submittal approved as submitted, although

NTE 10%

substantive comments issued for submittal;

and

b. No technical deficiencies identified;

and

c. All contract milestones met.

a. Submittal approved as submitted, although 10%-20% substantive comments issued for submittal;

and

b. No technical deficiencies identified;

and

c. All contract milestones met.

a. Submittal rejected as submitted, requires rework of at least one feature, or comment(s) issued that result in schedule slippage; or

b. No more than 1 technical deficiencies identified;

and

c. Contract milestones missed.

a. Submittal rejected as submitted, requires rework of more than one feature, or comment(s) issued that result in schedule slippage; or

b. More than 2 technical deficiencies identified; and

c. Contract

LCSG Meeting Agendas and Minutes

a. Submittal approved as submitted with no substantive comments;

and

b. No technical deficiencies

a. Submittal approved as submitted, although

NTE 10%

substantive comments issued for submittal;

and

a. Submittal approved as submitted, although 10%-20% substantive comments issued for submittal;

and

a. Submittal rejected as submitted, requires rework of at least one feature, or comment(s) issued that result in

a. Submittal rejected as submitted, requires rework of more than one feature, or comment(s) issued that result in

Subtask Exceptional Very Good Satisfactory Marginal Unsatisfactory identified;

and

c. All contract milestones met.

b. No technical deficiencies identified;

and

c. All contract milestones met.

b. No technical deficiencies identified;

and

c. All contract milestones met.

schedule slippage; or

b. No more than 1 technical deficiencies identified;

and

c. Contract milestones missed.

schedule slippage; or

b. More than 2 technical deficiencies identified; and

c. Contract

CONTRACT ADMINISTRATION AND ACCOUNTING

Subtask Exceptional Very Good Satisfactory Marginal Unsatisfactory

Quarterly Invoices

a. No revisions required to invoices; and

b. Invoices submitted each month.

a. No more than 10% of invoices require revisions;

and

b. Invoices submitted each month.

a. No more than 25% invoices require revisions;

and

b. Invoices submitted at least quarterly.

a. No more than 50% invoices require revisions;

and

b. Invoices submitted at least quarterly.

a. More than 50% invoices require revisions; and

b. Invoices submitted at least quarterly.

Quarterly Progress Reports

a. Reports are accurate and complete;

and

b. Reports submitted each month.

a. Reports are accurate and complete;

and

b. No more than 1 report missed.

a. Reports are accurate and complete;

and

b. No more than 3 reports missed.

a. Reports are missing information;

and

b. No more than 3 reports missed.

a. Reports are missing information;

and

b. More than 3 reports are missed.

Quarterly Expenditure Reports (Required Only If Invoice Not Submitted)

All reports submitted on time.

No more than 1 report missed.

No more than 2 reports missed.

No more than 3 reports missed.

More than 3 reports

Subtask Exceptional Very Good Satisfactory Marginal Unsatisfactory Quarterly Exposure Reports

All reports submitted on time.

No more than 1 report missed.

No more than 2 reports missed.

No more than 3 reports missed.

More than 3 reports missed.

Release of Claims

Submitted with final submittal

Submitted within 10 calendar days of final submittal acceptance.

Submitted within 30 calendar days of final submittal acceptance.

Submitted later than 30 calendar days after final submittal acceptance.

Submitted later than 45 calendar days after final submittal acceptance.

For this contract, the following guidelines for the establishment of ratings will be used, supported by the weight of evidence documented during the KTR’s surveillance efforts:

Exceptional: Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the task or sub-task being assessed was accomplished with few minor problems for which corrective actions taken by the KTR were highly effective.

Very Good: Performance meets contractual requirements and exceeds some to the Government’s benefits. The contractual performance of the task or sub-task being assessed accomplished with some minor problems for which corrective actions taken by the KTR were effective.

Satisfactory: Performance meets contractual requirements. The contractual performance of the task or sub-task contains some minor problems for which corrective actions taken by the KTR appear or were satisfactory.

Marginal: Performance does not meet all contractual requirements. The contractual performance of the task or sub-task being assessed reflects a serious problem for which the Contractor has not yet identified corrective actions. The KTR’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the task or sub-task contains serious problems for which the KTR’s corrective actions appear or were ineffective.

APPENDIX B: PERFORMANCE REQUIREMENTS SUMMARY (PRS)

This contract shall contain a Performance Requirements Summary (PRS) table based on performance metrics established during the quality assurance process. The Contractor (KTR) shall review the performance requirements summary. The performance requirements summary shall be included in the performance work statement and shall be used by the Government in the evaluation of the KTR’s performance.

PWS

Ref.

Requirement Method of Surveillance

Frequency Performed by

Whom?

Acceptable Quality Level

Was Requirement

Met

Comments/ Remarks

4.c LCSG Meeting Organization & Facilitation

(FY21)

Meeting Attendance;

Meeting Agenda/ Minutes Review

Per meeting

COR/ Nav

PM

Very Good

4.d Option Years

LCSG

Meeting Organization & Facilitation

(FY2)

Meeting Attendance;

Meeting Agenda/ Minutes Review

Per meeting

COR/ Nav

PM

Very Good

MANAGEMENT

PWS

Ref.

Requirement Method of Surveillance

Frequency Performed by Whom?

Acceptable Quality Level

Was Requirement Met

Comments/ Remarks

4.b.iv, 5.b

Work Plan Submittal Review

Draft and Final

OD Tech Rep

Satisfactory

4.b.i, 5.c

Quality Control Plan

Submittal Review

Draft and Final

OD Tech Rep

Satisfactory

4.b.ii Minutes of all significant conversations and meetings

Submittal Review

Draft and Final

OD Tech Rep

Satisfactory

PWS

Ref.

Requirement Method of Surveillance

Frequency Performed by Whom?

Acceptable Quality Level

Was Requirement Met

Comments/ Remarks

11.e Quarterly Invoices

Submittal Review

Quarterly COR Very Good

11.a Quarterly Progress Reports

Submittal Review

Quarterly COR Very Good

11.b Quarterly Expenditure Reports

Submittal Review

Quarterly COR Satisfactory

11.c Quarterly Exposure Reports

Quarterly Quarterly COR Satisfactory

11.g Final Invoice Submittal Review

Contract Completion

COR Satisfactory

APPENDIX C: QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The Contractor (KTR) shall be evaluated periodically during performance of this contract to ensure compliance with the proposed and accepted performance goals, regulations and guidance. This evaluation shall be performed according to a QASP. Failure to adequately complete any service or submittal to at least a satisfactory level of quality or timeliness may result in repeat of work, a poor performance evaluation, or both.

QUALITY ASSURANCE PLAN

Deliverable of Service

Requirement

Measurement / Metric

Surveillance Method Frequency

Procedures to be taken when performance standards not met LCSG Meeting Organization & Facilitation

(FY21)

Compliance with requirements to include timeliness, accuracy, quality, consistency, and functionality

Meeting Attendance;

Meeting Agenda/ Minutes Review

Per meeting a. Contractor must resample at own expense;

b. Poor performance evaluation

Option Years LCSG Meeting Organization & Facilitation (FY2)

Compliance with requirements to include timeliness, accuracy, quality, consistency, and functionality

Meeting Attendance;

Meeting Agenda/ Minutes Review

Per meeting a. Contractor revision of submittal at own expense;

b. Poor performance evaluation

MANAGEMENT

Deliverable of Service

Requirement

Measurement / Metric

Surveillance Method Frequency

Procedures to be taken when performance standards not met Work Plan Timeliness, accuracy, quality, consistency, functionality

Submittal Review

Draft and Final

a. Contractor revision of submittal;

b. Poor performance evaluation

Quality Control Plan

Timeliness, accuracy, quality, consistency, functionality

Submittal Review

Draft and Final

a. Contractor revision of submittal;

QUALITY ASSURANCE PLAN

b. Poor performance evaluation

Minutes of all significant conversations and meetings

Timeliness, accuracy, quality, consistency, functionality

Submittal Review

Draft and Final

a. Contractor revision of submittal;

b. Poor performance evaluation

Elk Rock Is.

Figure 1. MCR Location Map