A.02 PWS ESSAYONS LUBE DELIVERY 2023 ANNUAL.pdf

PWS - Essayons Lube Oil Delivery and Pumping Process

1. General: Upon request for a specific quantity and date for lube oil delivery, the Contractor shall transport and pump into the vessel’s fixed piping system requested quantity. Estimated total volume per annum is 6,000 gallons of Mobil Delvac 1300 Super,15w-40 Extra High Performance Diesel Engine Oil, delivered in bulk over the water to the Essayons located at one of the following locations:

A.) Terminal II Portland, OR; Port of Longview, WA, or the Port of Astoria, OR.

Essayons Lube Summary:

Date Vessel Location

(Subject to Change) Quantity of Oil

Delivery 5/2/2023 Port of Astoria 1000 7/11/2023 Port of Astoria 1200 8/15/2023 Port of Astoria 1500 10/3/2023 Port of Longview 1200 11/21/2023 Terminal II Portland 1100

*Note - In the event the vessel location changes the contract will be modified to cover actual Delivery cost.

Exact location of the vessel will be coordinated 7 days prior to the oil delivery date by the vessel crew.

2. References: N/A.

Drawings: N/A.

Equipment Information: N/A.

Manuals: N/A.

Photos: N/A.

Reports: N/A.

Technical Standards: N/A .

3. Government Furnished Property (GFP): N/A.

4. Safety Precautions: Comply with all applicable EM 385-1-1, federal, state, and local regulations.

5. Submittals: N/A.

6. Specifications: The vessel will be at one of the following terminals between the date range 02 May 2023 and 01 Dec 2023: Terminal 2, Port of Portland, Longview, WA, or Astoria, OR.

Confirm the exact location with the Chief Engineer(s), David Paquet, 206-790-0474© or Nick Yelaca 253-217-2683 ©. Office # 503-808-5052.

Furnish all labor, equipment, and materials to deliver via pump truck requested volume of Mobil Delvac 1300 Super 15w40 lube oil. The vendor is to provide up to the quantity of oil listed on the above delivery schedule. In the event the vessel is unable to receive the full quantity the vendor is to invoice only for the quantity delivered at the quoted price with associated delivery fee. Provide Coast Guard Certification for overwater delivery before any purchase order will be issued.

Complete the delivery to the satisfaction of the vessel’s Chief Engineer. Provide sample of oil delivered. Provide certificate of analysis for product delivered.

The vendor is to provide the total fixed price per day for the above anticipated schedule for the services identified. The Government will notify the vendor of any cancellations, seven (7) days prior to any scheduled delivery of oil, in the event the vessel will not be utilizing the services on the scheduled date. In the event the vendor needs to contact the vessel please call the Chief Engineer, David Paquet, 206-790-0474© or Nick Yelaca 253-217-2683 © or the office at 503- 808-5052.

The vendor shall invoice upon completion of services for the vessel date on dock and any days not used will be de-scoped from this contract through modification.

7. Inspection: N/A.

8. Training: N/A.

9. Anti-terrorism Operational Security

9.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

9.2 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the

RA.

9.3 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

9.4 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.