A.02 PWS CTUIR JDA Monitoring_FY22.pdf

PERFORMANCE WORK STATEMENT

FCRPS FY22 Site Condition Monitoring in the John Day Project, Benton County, Washington and Gilliam, Sherman, Morrow, and Umatilla Counties, Oregon

GENERAL STATEMENT:

The U.S. Army Corps of Engineers (Corps) and the Bonneville Power Administration (BPA) (Agencies) are jointly responsible for compliance with Sections 106 of the National Historic Preservation Act (NHPA) under the terms of the 2009 Systemwide Programmatic Agreement (SWPA) for management of historic properties affected by operations of the Federal Columbia River Power System (FCRPS). The Corps, Portland District manages the John Day Project, which is part of the FCRPS. The FCRPS Cultural Resource Program works closely with interested and affected tribes, State Historic Preservation Offices (SHPOs), and other agencies for cultural resource management in compliance with Sections 106 and 110 of the NHPA.

The Corps is the land manager for the John Day Project (Project). The Corps gathers data to assess the condition of historic properties, including historic properties of religious and cultural significance to Indian tribes, located on project lands and other lands within the area of potential effects (APE) for Project operations.

The objective of this contract is to gather information that can assist in the development of long-term cultural resource management decisions. The following actions provide background and context in which the Corps makes decisions:

Observing, documenting, and reporting on the physical dynamics of the erosional or depositional processes at monitored sites.

Recording site conditions to provide information from which future changes such as sediment loss, topographic change, vegetation change, human and animal use impacts, soil disturbance, and vandalism can be quantitatively determined.

Monitoring for looting, vandalism, and burial desecration at designated sites and ensuring the notification of proper authorities.

Accurate documentation of the variation and diversity of potential impacts and causal factors at the site.

Providing tribal insight about the religious and cultural significance of sites.

Providing recommendations for treatment of monitored sites including recommendations regarding future monitoring frequency.

The Corps and BPA requires monitoring of the north and south shores of the John Day pool.

The following attachments are included at the end of this Performance Work Statement:

1. Baseline/Repeat Monitoring Forms

2. Walkthrough Monitoring Forms

3. BPA GIS Specification for FCRPS Cultural Resources Program Data, 6/11/21 (new as of FY22)

DEFINITIONS

Throughout this PWS terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in Section 7.0. The Contractor must re-perform all unsatisfactory work unless excused by the COR.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the COR.

Performance Requirements Summary (PRS): Identifies critical success factors for the contract. It identifies both the performance objectives for those factors and the performance threshold required for each performance objective. The Government reserves the right to survey all services called for in the contract to determine whether or not the performance objectives and goals were met.

Quality Assurance (QA): The government procedures to verify that Contractor services were performed according to acceptable standards.

Quality Assurance Surveillance Plan (QASP): A systematic method to evaluate the services the Contractor is required to furnish in accordance with the PWS and PRS.

Quality Control (QC): A method implemented by the Contractor to control the quality of goods and services provided.

Quality Control Inspector (QCI): A Contractor’s employee responsible for monitoring and addressing issues with the quality of goods and services provided.

Quality Control Plan (QCP): A plan developed by the Contractor which includes quality control actions necessary to meet the quality standards set forth by the contract. The plan should be in compliance with the PWS. Once approved by the COR, the plan becomes a part of the QASP.

THE GOVERNMENT WILL FURNISH:

The Government shall furnish, at the request of and without cost to the Contractor, the following items to be used only in connection with the performance of the work:

All pertinent GIS data.

Site records for the site numbers listed in Tasks 5.6 and 5.6.

Current Historic Property Management Plans for the John Day Project.

A link to the most recent FCRPS Cultural Resources Annual Reports (available online).

Archaeological Site Condition Monitoring Plan for the Bonneville, The Dalles, and John Day

Projects of the Federal Columbia River Power System (FCRPS) by Steve Jenevein, Warm Springs GeoVisions. U.S. Army Corps of Engineers Contract No. W9127N-14-P-0032.

If the information is available in an electronic format, then the Government will provide the information in that format via DoD SAFE, email, or compact disc. If the materials are only available in hard copy (paper) format, the Government will provide those materials in that format via mail, courier, or face-to-face handoff.

The Contractor shall return all physical materials (CDs, books, paper maps, etc.) to the COR no later than 7 days after the completion of the contract.

THE CONTRACTOR SHALL FURNISH:

The Contractor shall provide all personnel, equipment, supervision, and other items and services necessary to perform work as defined in this PWS. The Contractor shall furnish all “standard-to-the-industry” equipment, materials and supplies necessary to perform the work, including but not limited to the following:

Field vehicles Boats (for access from the river) All field equipment and materials necessary for the successful completion of cultural resource tasks All computer hardware, software and office supplies required for recording, report productions, mapping, drafting and delivery of assigned task products.

All GPS instruments shall be properly adjusted, calibrated, and capable of providing sub meter accuracy.

Any instruments, equipment or materials deemed unsafe, incapable of, or unsatisfactory for performing the required work shall be replaced immediately.

PERFORMANCE STANDARDS AND REQUIREMENTS.

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to conduct research, conduct interviews, and any potential records review of previous cultural or ethnographic resources related to work within the APE. Deliverables and Schedule are set forth below in Section 5.14.

The study area includes federal land managed by the Corps located within the Project on the Oregon and Washington side of the Columbia River. If access requires crossing non-federal land or if monitoring is required on non-federal land within the established April 2016 Project APE, the Corps must obtain rights-of-entry prior to the Contractor accessing non-Corps land. The Contractor shall not conduct work on lands not owned by the Corps without first coordinating with the KO or COR.

Task 1: Work Plan. Within 14 calendar days from award of this purchase order, the Contractor shall develop a Work Plan that includes, but is not limited to, the following:

a. Matrix of all Contractor and subcontractor personnel working on this project, their roles and responsibilities, including all review personnel;

b. Project objectives and a plan on how to meet those objectives;

c. Information on project organization;

d. Project schedule based on completion date requirements. The schedule shall include all work items, milestones, durations, predecessors, source materials and study requirements, data delivery dates, completion dates, deliverables, review processes including all during requirements for responses, and all coordination activities. The COR will review and provide comments within three calendar days after receipt. The Contractor shall submit a final schedule within three calendar days after receipt of COR comments; and

e. Quality Control Plan: The Quality Control Plan is a management plan for producing a quality product or service, on schedule, and within budget. The Contractor shall submit QCP(s) to the COR addressing each task above for approval prior to beginning any work. QCPs shall outline QC and QA procedures that shall ensure the stated accuracy specifications are met. The Contractor shall prepare and submit a QCP within l0 calendar days from award. For survey services, it is appropriate to combine the Work Plan and QCP in a single document. The QCP shall be in accordance with USACE Engineering Regulation 1110-1-12, "Quality Management." USACE Engineering Regulation 1110-1-12 can be viewed at the following website: http://www.publications.usace.army.mil/USACE-Publications/Engineer- Regulations.aspx

Prior to submittal, the final details of the work plan will be coordinated through the COR to ensure Government agreement and understanding of the Contractor’s plan.

Task 2: Pre-Work Meeting. The Contractor shall arrange a mutually agreeable date and time for a pre-work meeting with the PM and COR prior to the start of work, and within 21 calendar days of contract award. The purpose of the pre-work meeting shall be to clarify tasks and methods, set a schedule, and to minimize issues/problems that might arise over the course of the purchase order.

Task 3: Monthly Progress Reports. The Contractor shall prepare a monthly progress report identifying the following information by task:

a. Status of services performed since the previous reporting period

b. Discussion of issues or concerns

c. Confirmation that services performed to date are within scope

d. Confirmation that services performed to date are within negotiated budget

The monthly progress report shall be submitted via email to the COR by the 10th of each month.

Task 4: Literature Review. The Contractor shall review all applicable site records and previous monitoring forms, and reports for sites listed in Tasks 5.5 and 5.6. The Contractor is responsible for gathering all necessary and pertinent data prior to field work. This may include a literature search at Oregon State Historic Preservation Office (SHPO) or the Oregon Archaeological Records Remote Access (OARRA), and Washington Department of Archaeology and Historic Preservation (DAHP) or Washington Information System for Architectural and Archaeological Records Data (WISAARD). The Government shall furnish the information specified in Section Error! Reference source not found..

Task 5: Pre-Work Notification. Five (5) calendar days prior to the start of fieldwork, the

Contractor shall notify the COR and PM of the proposed date for the start of fieldwork. The Contractor shall keep the COR and PM, as well as the John Day Natural Resource Manager (NRM) (see Section 8.7 for contact information) apprised of where monitoring crews will be, what sites will be monitored, and when the work will be done. The Contractor shall notify the same individuals the day fieldwork is finished.

Task 6: Fieldwork - Baseline and Repeat Monitoring (BRM). The Contractor shall visit each site listed below at least once for BRM. The Contractor shall follow the standardized operating procedures (SOP) for archaeological monitoring developed by Warm Springs GeoVisions (WSGV) in the 2014 Archaeological Site Condition Monitoring Plan for the Bonneville, The Dalles, and John Day Projects of the Federal Columbia River Power System. The timing of BRM inspections should consider peak recreation times, reservoir conditions (e.g., high water flows, low pools, etc.), adverse weather (e.g., storms and high wave action), and other conditions to accurately document the variation and diversity of potential impacts and the factors causing the impact at the site. The Contractor shall identify and describe in the technical report the reasons (including those listed above) for the dates selected to monitor sites. See additional technical requirements in Section 6.

The Contractor shall complete the site BRM form (Attachment 1) for each site monitored. The Contractor shall complete a site record update and/or addendum per Oregon SHPO or Washington DAHP guidelines, as applicable.

All information generated during the fieldwork (e.g., handwritten notes, field maps, field notebooks, logs, electronic data, etc.) shall be submitted to the COR at the completion of all project tasks.

a. Permits. The Contractor is responsible for acquiring all permits (ex. access, Archaeological

Resource Protection Act) necessary to conduct fieldwork on non-Corps lands.

Task 7: Fieldwork – Walkthrough Monitoring (WM). The Contractor shall visit each site listed below at least once for walkthrough monitoring. The Contractor shall determine the most expeditious sequence for determining when to perform the WM on the identified sites in conjunction with the other tasks outlined above. The Contractor shall follow the SOP methodology for performing WM.

John Day Project (n=12)

35GM74 35GM75 35GM76 35SH115

35SH116 35SH117 35MW12¹ 35MW41¹

45BN285² 45BN289² 45BN290² 45BN291²

All the sites in this table require a site update form.

¹Site is in the Umatilla Wildlife Refuge, a Corps outgrantee.

² Sites are in the Port of Benton Archaeological District.

The Contractor shall walk the site and identify site areas that are threatened or impacted by natural or cultural impacts. If the Contractor identifies site impacts, they shall briefly describe, photograph, and record the location of the impacts. The field archaeologist should determine the correct level of documentation necessary based on the type (erosion vs. vandalism) and the nature of the impact (new or ongoing). More comprehensive documentation may be necessary in cases where important time sensitive information such as evidence of looting and vandalism would be lost if not immediately recorded. The Contractor shall complete the site WM form (Attachment 2) for each site monitored. See additional technical requirements in Section 6.

The Contractor shall complete a site record update and/or addendum for sites that have not been updated in more than five calendar years and meet the threshold for an update per Oregon SHPO or Washington DAHP guidelines, as applicable.

All information generated during the fieldwork (e.g., handwritten notes, field maps, field notebooks, logs, electronic data, etc.) shall be submitted to the COR at the completion of all project tasks.

a. Permits. The Contractor is responsible for acquiring all permits (ex. access, Archaeological

Resource Protection Act) necessary to conduct fieldwork on non-Corps lands.

Task 8: Project Management Summary Table. The Contractor shall prepare a Project Management Summary Table for all sites in Tasks 5.6 and 5.7 (See Appendix C: Example of Project Management Summary Table in 2014 Archaeological Site Condition Monitoring Plan for the Bonneville, The Dalles, and John Day Projects of the Federal Columbia River Power System). Information within the table will include fiscal year, contract number, Contractor name, site number, site type, national register eligibility, monitoring date, pool elevation, identified active site impacts or concerns, site condition rating and rate of site deterioration, and monitoring priority recommendations. A version of the table will be included in the Draft and Final Report.

Task 9: Site Update and Monitoring Forms. The Contractor shall prepare site update forms for monitored sites that have not been updated for the past five calendar years. The Contractor shall prepare all site update forms in accordance with Washington DAHP and Oregon SHPO survey and reporting standard guidelines. Contractor shall upload all site forms into WISAARD or the Oregon SHPO database. The Government will provide an account to upload site form to the Oregon Archaeological Services. The site forms should include digitalized site maps that include (feature points, datum, photo points, areas of disturbance, etc.). The Contractor is responsible for submitting documentation to Washington DAHP or Oregon SHPO for new site trinomial numbers, if necessary.

The Contractor will submit all site updates forms with the Draft and Final reports. The Contractor shall submit site update and monitoring forms for each site monitored and submit with the Draft and Final reports.

Task 10: Draft Report & Draft GIS Data. The Contractor shall prepare a technical report summarizing the condition monitoring investigations and results. The Government will review and provide comments 45 calendar days after submission. The report need not include sections about the environmental or cultural context associated with the Project as such information exists in previous cultural resource management documents. At a minimum, the report shall contain an introduction, project description and purpose, methods, results, impacts summary (general causes, types, degree, and likely outcomes of the ongoing impacts to the sites), management-response recommendations, proposed monitoring frequency for each site, and references cited.

John Day Project (n=13)

45BN65¹ 45BN184¹ 45BN202¹ 45BN269

35UM1 35UM13 35UM14 45UM69

35MW37 35GM88 35GM89 35GM90

35GM91

¹Site record has not been updated for 5 calendar years.

a. The cover of the report shall specify if the document is a draft or final and include the USACE contract number and a statement indicating: “Work jointly funded by the U.S. Army Corps of Engineers and Bonneville Power Administration under the FCRPS Cultural Resources Program.”

b. Appendices shall include project management summary table, photograph index, completed monitoring forms for each monitored site, and site record addendums as required. All pages, photographs, tables, etc. shall be consecutively numbered throughout the report and where applicable, shall have titles and appropriate explanatory notes. The Contractor shall submit the Draft Report for Government review.

c. The Contractor’s report shall be free from defects in factual statements, logic, grammar, syntax, punctuation, and spelling. The Contractor shall correct such errors at no cost to USACE. In-text citations must be provided for the sources of facts upon which opinions or analyses presented are based.

d. GIS Data. The contractor shall collect, edit, and differentially correct GPS files and then prepare projected ESRI geodatabase feature classes with tabular information and FGDC metadata as a deliverable. The deliverable will include one geodatabase containing all deliverable feature classes. The deliverable will include one feature class for each type of feature. All feature class names, field names, and value choices must match the naming conventions in Attachment 3: BPA GIS Specification for FCRPS Cultural Resources Program Data. Each feature class in the GIS deliverable will have metadata. The required metadata format is ESRI ArcCatalog Metadata using the FGDC standard: North American Profile (NAP) of ISO 19115 2003.

Digital data collection by electronic instruments and equipment shall be utilized to the fullest extent possible. The GPS positions documenting the site boundary shall be polygons. The Contractor shall download and correct all GPS data frequently throughout the field effort to ensure data preservation. The Contractor shall correct and convert GPS data into shape files and provide to the COR at the completion of fieldwork. The Contractor shall also provide raw and corrected GPS data. The Contractor shall provide GIS site boundaries and survey area boundaries shown on USGS topographic maps submitted in the final report. See additional standards in Section 6.5.

Task 11: Final Report & Final GIS Data. The Contractor shall address Government comments and submit to the COR and PM the Final Report, GIS Data, and Site Forms in both hard copy and digital media format. The Final Report shall include a bibliography that lists all reports, studies, articles, and other literature referencing the defined cultural area. The Contractor shall submit the Final Report with the appropriate SHPO/DAHP cover page, any final site forms not previously submitted, and appendices incorporating the Government’s comments within 30 calendar days of receipt of Government comments to the Draft Report & GIS data.

Schedule:

The period of performance for this task is 365 calendar days from the award of the contract.

Task Deliverable Description Due Date Delivery Method

5.1 Work Plan Provide an electronic copy of the

Work Plan to the COR.

Award + 14 calendar days

Word or pdf via Email

5.2 N/A Pre-work meeting: attend meeting

with COR and PM

Award + 21 calendar days

In person or by phone

5.3 Monthly

Progress Reports

Reports from Contractor updating COR on progress of the contract

The 10th of each month after award

Email

5.4 N/A Literature review: Review literature

in preparation of field work and document results in draft and final reports.

Award + 180 calendar days

N/A

5.5 Pre-Field

Notification

Contractor shall notify the COR and PM of the proposed date for the start of fieldwork.

5 calendar days prior to start of fieldwork

Email/Phone

5.6 & 5.7

N/A Fieldwork: Conduct fieldwork and document results in the draft and final reports.

Award + 215 calendar days

N/A

5.8 Project

Management Summary Table

Summary table with information detailed in Section 5.8.

Award + 260 calendar days

With Tasks

5.11 and 5.12

5.9 Site Update and

Monitoring Forms

Draft monitoring forms and update site forms detailed in Section 5.9.

Award + 260 calendar days

With Tasks

5.11 and 5.12

5.10 Draft Report &

Draft GIS Data

Draft summarizing the work and results. Draft report shall be in Word format. Draft GIS data shall be formatted according to contract specifications.

Award + 260 calendar days

Two CDs if sent via mail. One electronic copy if sent via email or DoD SAFE.

5.11 Final Report &

GIS Data

Includes the final report, GIS data, and site forms. Final report shall be in pdf AND Word format with SHPO & DAHP cover pages. Final GIS data formatted according to contract specifications.

One (1) bound hard copy. Text materials shall be typed on good quality bond paper, 8.5” by 11” with a 1.25” binding margin on the left side, .75” on the right side, 1” at the top and 1” at the bottom. Larger graphics may be submitted on 11” x 17” paper.

Two (2) CDs of electronic copies of the report with the report in both Microsoft Word format and Adobe *pdf format, monitoring forms, site forms, and ESRI geodatabase.

Reports will have SHPO/DAHP cover pages.

Six (6) CDs with electronic copies of the report, monitoring forms, and site forms in Adobe *pdf formats with

Award + 335 calendar days

Mail and DoD SAFE

SHPO/DAHP cover pages. The pdf file shall have all graphics, maps, and appendices included in the file.

FIELDWORK, SITE RECORDING, REPORTING STANDARDS & QUALIFICATIONS.

The Contractor shall perform cultural resource work in accordance with the following guidelines, standards and procedures specified unless otherwise directed or clarified in individual tasks.

Fieldwork. The Contractor shall adhere to the following: Field crew shall exhibit past experience of utilizing existing digital recordation equipment. All field personnel shall be capable of rigorous physical exercise, working in extreme weather conditions and rough terrain, and appropriate responses to health and safety situations. In addition to field personnel with the experience in the state recordation technique, the Contractor shall use qualified personnel familiar with the methods and techniques for site recordation according to current Oregon SHPO, Washington DAHP, and Secretary of Interior's Standards and Guidelines.

Principal Investigator. The Principal Investigator (PI) or a similarly qualified individual shall be in the field with field crews for at least 25% of the field days during condition monitoring. The PI shall directly supervise the site recordation process in the field for 100% of the fieldwork. The PI shall maintain daily written notes that include information what was observed daily (e.g., vegetation, cultural materials, vandalism, man-made developments, disturbance etc.). The PI/Crew shall maintain a photograph log for all photographs taken during the field effort. The log sheet shall contain columns for the date, photographer name/initials, subject matter, aspect, film/digital frame numbers and roll number (as appropriate).

Human Remains. If the Contractor discovers human remains or suspected human remains, they shall not be disturbed or removed. The Contractor shall secure the area, and immediately notify the COR or one of the Corps District Archeologists (Liz Oliver 503-808-3744, Tara Gauthier 503-808-4754) and the John Day Natural Resources Manager (NRM). The Contractor shall stay at the location of the find until they reach one of the Corps employees listed above. The Corps will follow Portland District procedures for inadvertent discovery. If the Contractor identifies human remains or suspected human remains off Corps land they will contact one of the Corps District Archaeologists above, who will contact the appropriate land manager.

Artifacts. The Contractor shall follow a “no collection/excavation” strategy. If single artifacts are observed outside of known site boundaries and they are not in danger of loss or damage, they shall not be collected and recorded as isolated finds (e.g., field map location, GPS position, local condition description, etc.). However, if in the opinion of the Contractor, diagnostic artifacts/features are in immediate danger of loss or damage for whatever reason, the Contractor shall notify the COR as soon as possible with recommendations for next steps. The Corps will assess the situation to determine the best course of action, including whether any collection or excavation will be done.

GPS Data. All GPS data collected shall be post-processed and both raw and corrected data are to be included in the Final Report. GPS/GIS data shall follow specifications in Attachment 3 and Standard Operating Procedures (SOP) 4: Global Positioning System (GPS) Use: Monitoring Data Collection in Jenevein (2014). Any questions concerning GPS or GIS should be directed to the COR or the BPA contact in Attachment 3.

a. Metadata. Any data, database(s) and/or geospatial data produced through this purchase order must be documented through the preparation of standard metadata (data about data) descriptions. The Contractor shall ensure that the metadata delivered is compliant with the International Organization for Standardization (ISO) 19115:2003, North American Profile (NAP). The Standard is available for purchase at: http://www.webstore.ansi.org.

Secretary of Interior’s Standards and Guidelines. Online versions of the Secretary of Interior’s

Standards and Guidelines are located at the following website address:

(https://www.nps.gov/history/local-law/arch_stnds_7.htm).

Professional qualifications. The Principal Investigator and Crew Chief positions shall follow the

Secretary of the Interior’s “Standards and Guidelines for Archeology and Historic Preservation,” (i.e., 36 CFR Part 61, nps.gov/history/local-law/arch_stnds_9.htm).

Oregon State Historic Preservation Office. On-line version of Oregon SHPO survey and inventory guidelines, site forms, and instructions are located at the following website address:

(http://www.oregon.gov/oprd/HCD/ARCH/pages/index.aspx)

Washington Department of Archaeology and Historic Preservation. On-line version of

Washington DAHP survey and inventory guidelines, site forms, and instructions are located at the following website address: (https://dahp.wa.gov/archaeology/archaeological-survey-inventory)

PERFORMANCE REQUIREMENTS SUMMARY.

To ensure that the Government receives the services for which it contracted, the Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when surveillance will be performed. It ensures timeliness, effectiveness and that the Contractor is delivering the results specified in the contract. Government contract quality assurance will be performed per the PRS surveillance schedule.

Performance Requirements Summary Table. These are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the following conditions exists in accordance with the Quality Assurance Surveillance Plan (QASP).

PERFORMANCE REQUIREMENTS SUMMARY

Required Services (Tasks)

Performance Standards Acceptable Quality Levels Surveillance Validated

Complaints

Work Plan (Task 1)

Contractor submits Work Plan within 14 days as described in Task 1.

Government in receipt of work plan. Contractor attendance at the meeting.

Government review.

1 per contract

Pre-work Meeting

(Task 2)

Contractor and COR hold meeting within 21 days of date of award as described in Task 2.

Contractor attendance at the meeting.

Direct Observation

1 per contract

Monthly Progress Reports

(Task 3)

Contractor submits progress reports as described in Task 3.

Submitted by the 10th of each month.

Government Review

1 per contract

PERFORMANCE REQUIREMENTS SUMMARY

Required Services (Tasks)

Performance Standards Acceptable Quality Levels Surveillance Validated

Complaints

Literature Review (Task 4)

The Contractor reviews all applicable site records, previous monitoring forms, and reports for sites listed in Tasks 6 and 7.

Contractor documents the results of the literature review in Draft and Final Report.

N/A N/A

Pre-work Notification (Task 5)

Contractor notifies COR, PM, and appropriate NRMs 5 days prior to date of expected fieldwork.

Government receipt of Contractor notification.

Received email/phone call.

1 per contract

Fieldwork (Tasks 6 and 7)

Contractor completes fieldwork as described in Tasks 6 and 7.

Contractor documents results of fieldwork in monitoring forms, Draft and Final Report.

Government review

1 per contract

Project Management Summary Table

(Task 8)

Contractor submits Project Management Summary as described in Section 5.8.

Contractor includes summary table in Draft and Final Report.

Government review

1 per contract

Site Update and Monitoring Forms

(Task 9)

Contractor submits Site Update and Monitoring Forms as described in Section 5.9.

Government receipt of all monitoring forms; forms are 90% free of errors (typos, grammar).

Government review

1 per contract

Draft Report &

GIS

(Task 10)

Contractor submits Draft Report and GIS data as described in Section 5.10.

Government in receipt of draft report and GIS data.

Report is 90% free of errors (typos, grammar). GIS is formatted to the specifications in Attachment 3 and includes most of metadata required by the contract.

Government review

1 per contract

Final Report &

GIS

(Task 11)

Contractor submits Final Report and GIS data as described in Section 5.11.

Government is in receipt of final report and GIS data.

Report is 98% free of errors (typos, grammar). GIS is formatted to the specifications in Attachment 3 and includes all the metadata required by the contract.

Government review

1 per contract

Surveillance. 100% inspections by the COR will serve as the surveillance methods. If the COR discovers deficiencies and/or receives complaints, the COR will alert them to the contractor for correction.

Quality Control. The Contractor, not the government, is responsible for quality control actions necessary to meet the quality standards set forth by the contract. The contractor shall develop and submit a Quality Control Plan (QCP) for Government approval within ten (10) calendar days after award. Once accepted, the QCP will be incorporated into the QASP. The QASP is not a contractual instrument and may be changed at the COR’s discretion. The contractor shall use the QASP to guide and document the implementation of the required management and quality control actions to achieve the specified results. The Government reserves the right under the Contract Terms and Conditions-- Commercial Items (FAR 52.212-4) to inspect and test the services called for by the Task Order, to the extent practicable at all times and places during the term of the Task Order. The Government will reject non-conforming services.

Unacceptable Performance. When performance is determined unacceptable, as defined in the Performance Requirements Summary, the COR will inform the contractor that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer.

The COR will notify the Contracting Officer of unacceptable performance. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

a. Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

b. Reduce the contract price to reflect the reduced value of the services performed.

c. If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

i. By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

ii. Issue Cure Notice;

iii. Terminate the contract for Government convenience; and / or

iv. Terminate the contract for Cause.

Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any services found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR.

Correction of Unsatisfactory Work. The COR maintains the right to reject any work that is found to be in error, incomplete, illegible, or in any way not conforming to the specifications outlined in the contract in accordance with FAR Clause 52.246-4. The Contractor shall be liable for all costs in connection with correcting such errors. Corrective work may be performed by Government forces or by Contractor forces at the discretion of the Contracting Officer.

Damages Caused by the Contractor. Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

Interference with Government Operations. Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

SECURITY, SAFETY, & ENVIRONMENTAL REQUIREMENTS

AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable.

Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website:

https://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

Access and General Protection/Security Policy and Procedures. All Contractor and all associated sub-contractor employees shall comply with applicable installation, facility, and area commander installation/facility access and local security policies and procedures (to be provided by a Government representative). The Contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office.

Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

a. For contractors who do not require CAC but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Safety Regulations and Guidelines. The Contractor shall comply with EM 385-1-1 (Safety and

Health Requirements), including interim changes, in effect on the date of solicitation. EM 385- 1-1 and its changes are available at https://www.mvr.usace.army.mil/About/Offices/Safety-and- Occupational-Health/. EM 385-1-1 states, “Contractors shall comply with the latest version of EM 385-1-1 (including interim changes) that are in effect on the date of solicitation.”

Travel. The Contractor shall be responsible to provide transportation necessary for Contractor employees to perform all tasks outlined in this Performance Work Statement.

Codes and Standards. Work under this purchase order shall comply with the latest codes, standards, and regulations applicable to the work requested including USACE Engineering Regulations and Manuals, and Industry.

Workflow Management. The Contractor shall provide product management and coordination for work tasks during production of the report. The Contractor shall assign a project manager (PM) to act as a primary point of contact (POC). The PM shall be responsible for the coordination of work developed under this Contract. The Contractor shall be responsible for the professional and technical competence of the personnel it assigns to perform work under this contract, and will select individuals who will be able to perform the obligations under the contract. Changes to personnel assigned to this contract shall not occur without prior notification to the COR, in writing (email correspondence is acceptable). Replacement of personnel shall be carried out as quickly as possible and in a manner that will not adversely affect the performance obligations under the contract.

GENERAL

Contract Changes. Changes in scope, time, or deliverables can only be authorized by the Contracting Officer. The contractor shall notify the Contracting Officer immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

Points of Contact.

Contracting Officer’s Representative: Tracy Schwartz, 503-808-4463, Tracy.E.Schwartz@usace.army.mil Project Manager: Liz Oliver, 503-808-3744, Elizabeth.A.Oliver@usace.army.mil Invoicing POC: Amanda Small, 503-808-4474, Amanda.M.Small@usace.army.mil John Day NRM: Tim Darland, 541-739-1040, Timothy.J.Darland@usace.army.mil USACE Finance Center: CEFC-G2invoices@usace.army.mil

Invoice Submittals. The Contractor shall prepare invoice(s) in accordance with FAR clause 52.212-

4(g) and submit them electronically via email to the COR, PM, Invoicing POC, and the USACE Finance Center: CEFC-G2invoices@usace.army.mil.

Please ensure the firm’s name and address shown on the invoice mirror’s the information in the System for Award Management (SAM) located at https://sam.gov/content/home. In addition, ensure the invoice has a period of performance (e.g., 2 Jan 18 to 06 Jun 18). Ensure that the period of performance does not fall after the date the invoice is signed. The project manager shall sign all invoices. Any errors identified on the invoice will be cause for rejection. The Invoices POC can assist with the preparation of your invoice. For Invoice receipt verification or for a vendor's Payment problem, the vendor may contact the USACE Finance Center at Phone Number (901) 873-9077.

Final Invoice. The Contractor shall mark the last invoice as “Final.”

Release of Information. Reports and information generated under this contract become the property of the Government and distribution by the Contractor to any source, at any time, without the written consent of the Contracting Officer is prohibited.

Additional Services. The Contractor shall not perform any services under this purchase order that are considered by the Contractor to be a change in work or services required by this agreement without the written approval of the Contracting Officer.

Use of Information. The information developed, gathered, assembled, and reproduced by the

Contractor or its subcontractors, or their associates, in fulfillment of the purchase order requirements as defined in or related to this performance work statement, will become the complete property of the Government. Therefore, the Contractor shall not use the information for any purposes at any time without the written consent of the Contracting Officer.

Walsh-Healey Public Contracts Act or the McNamara-O'Hara Service Contract Act (SCA). Every employer performing work covered by the Walsh-Healey Public Contracts Act or the McNamara- O'Hara Service Contract Act (SCA) is required to post a notice of the compensation required (including, for service contracts, any applicable wage determination) in a prominent and accessible location at the worksite where it may be seen by all employees performing on the contract. A copy of the poster is available in two versions at the following DOL website:

http://www.dol.gov/whd/regs/compliance/posters/sca.htm. The rest of the content is subjective to each locations needs.

Work Scheduling. The Contractor is not required to perform services on the following recognized

Federal holidays: New Year's Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day.

FORMS.

Contractor Discrepancy Form: http://www.esd.whs.mil/Portals/54/Documents/DD/forms/dd/dd2772.pdf

Attachment 1 – Baseline/Repeat Monitoring Forms

ARCHAEOLOGICAL SITE MONITORING FORM

Federal Columbia River Power System, Cultural Resource Program

MANAGEMENT

Smithsonian No.: Other No.:

Temp No.: Project Name / No.:

Property Type: Date / Time of Visit:

Site Area (m2): Monitoring Session:

Field Monitor(s): Organization(s):

SITE CONDITION

Overall Site Condition: (results of current monitoring, expressed in m2 of total site impacts observed)

Unknown (no data or condition unknown) Fair (> 40% - < 60% site impacts)

Excellent (< 5% site impacts) Poor (> 60 % - < 95% site impacts)

Good (> 5% and < 40 % site impacts) Destroyed (> 95% site impacts)

Speed of Site Deterioration:

None (no impacts noted since last monitoring visit)

Rapid (rapid site impacts occurring)

Slow (slow site impacts occurring) Rapid periodic (rapid, periodic site impacts occurring)

Current Land Use: Developed, Grazing, Production Forestry, Un-developed /natural, Other Vegetation Coverage: (Coverage of vegetation over the entire site area)

Excellent (> 50% coverage, vegetation is abundant)

Poor (< 10% coverage, vegetation is absent or _______ uncommon) Good (> 20% - <50 % vegetation)

Fair (> 10% - <20 % vegetation) NA (no information)

Invasive Plant Species: Absent, Present (if present, list species and estimate of the % of site affected) Comments:

Datum(s) Condition:

Good (intact, not threatened), Fair (intact, threatened), Poor (disturbed or destroyed), NA (no information) Comments:

Features / Artifact Concentrations Visited: (revisit all site elements that contribute or could potentially contribute to a sites NRHP status, list below)

Comments:

NATURAL IMPACTS

Natural Impacts Coding

0 = Absent (no evidence of impacts) 1 = Active (evidence of impacts since site was last visited)

2 = Inactive (no new impacts since site was last

3 = NA (not enough information to make a determination)

Code

Site Area

Affected (m2)

Code

Site Area

Affected (m2)

Aeolian/Alluvial Deposition Erosion cont.

Post-Depositional Processes Water

Cryoturbation Sheet

Faunalturbation Rill (0 - < 10 cm)

Rodent burrows Gully (>10 - <100 cm)

Tunnels Tunnel

Dens Wind

Floralturbation Wildfire

Erosion Weathering

Landslip Other – Natural Impacts

Do any of the above impacts appear to have occurred since the last monitoring session? Yes, No If yes, explain in comments.

CULTURAL IMPACTS

Cultural Impacts Coding

0 = Absent (no evidence of impacts) 1 = Active (evidence of impacts since site was last

2 = Inactive (no new impacts since site was last

3 = NA (not enough information to make a determination)

Code

Site Area

Affected (m2)

Code

Site Area

Affected (m2)

Land Development and Use Recreation

Forest Products Camping

Biomass Removal Trails Firewood / pole gathering

Trail - developed

Timber production Trail - unmaintained

Other Forest products Mining

Livestock Grazing Refuse Dumping

Bank alteration Stock Use

Broken artifacts Vehicle - OHV

Edge damaged artifacts Reservoir Effects

Hoof shear Bank Slump

Heavy grazing Full or Partial Inundation

Manure

Reservoir Fluctuation/Wave Action

Post holing Restoration

Trailing Riparian/In-Stream

Trampling Terrestrial

Grazing development Unauthorized Excavation

Land Development Digging

Partial or Full Excavation

Artifact sorting / collection piles

Road Use and Maintenance

Theft

Utilities Vandalism

Wildfire and Rx Fire Other – Cultural Impacts

Do any of the above impacts appear to have occurred since the last monitoring session? Yes, No If yes, explain in comments.

MONITORING DOCUMENTATION

Required Photographs: Yes, No

Video:

Yes, No Other Photos: Yes, GPS (If yes, list file name):

Yes, No Monitoring Station Measurements: Yes, No GPS File Name:

Attachments: None, Monitoring Sketch Map, Photographic Record, Photo Point Record, Continuation Sheet, Other (list):

RECOMMENDATIONS

Monitoring Schedule:

Monthly (12 visits per year), Quarterly (four visits per year), Semiannual (two visits per year) Annual (one visit per year), Biennial (one visit every two years), Three year (one visit every three years) Five year (one visit every five years), Discontinue, Other (list):

Recommended management actions:

Recommended by: Date:

Has any recommended management actions been undertaken since the site was last visited? Yes, Attachment 2 – Walkthrough Monitoring Form

WALKTHROUGH SITE MONITORING FORM

Federal Columbia River Power System, Cultural Resource Program

MANAGEMENT

Smithsonian No.: Other No.: Page of

Project Name / No.: Date / Time of Visit:

Field Monitor(s): Organization(s):

SITE CONDITION

Speed of Site Deterioration:

None (no impacts noted since last monitoring Rapid (rapid site impacts occurring)

Slow (slow site impacts occurring) Rapid periodic (rapid, periodic site impacts

Slow periodic (slow, periodic site impacts

SITE IMPACT/THREAT

Natural Site Impacts: Cultural Site Impacts:

Aeolian/Alluvial Deposition Agriculture and Livestock Emergency Event Animal - Surface Land Development Recreation Post-Depositional Processes Partial or Full Excavation Reservoir Effects Erosion Road Use and Maintenance Unauthorized Excavation Wildfire Utilities Vandalism Weathering Wildfire and Rx Fire Other – Cultural Impacts Other – Natural Impacts Restoration Impact Description(s):

RECOMMENDATIONS

Recommended management action(s):

Attachment 3 – GIS Data

BPA GIS Specification for FCRPS Cultural Resources Program Data Updated 06/11/2021

1. GPS/GIS STANDARDS FOR ARCHAEOLOGICAL FIELD INVENTORY

The Agencies seek assistance to use GPS (global positioning system) to collect cultural resource Site, Survey, Documentation Methods, and Cultural Material locations within the location of work, as defined in the main body of the Statement of Work. The contractor will collect, edit, and differentially correct GPS files and then transmit projected ESRI geodatabase feature classes with tabular information and FGDC metadata as a deliverable. See Attachment 1: GIS data dictionary for a list of required fields, field definitions, and values. This data dictionary is not intended to represent all the possible information collected in the field. It is the information the agencies need for internal purposes.

1a GPS data collection The contractor will load a Data Dictionary or XML to the GPS unit. The Data Dictionary or XML file must match the BPA FCRPS Cultural Resource Program specifications1 for Feature Class Names, Field Names, Data Types/Lengths, and Field Definition and Values (Domains).