A.02 PWS Baker_Bay-Historic_Structures_Evaluation.pdf

PERFORMANCE WORK

STATEMENT

Inventory, Documentation, and NRHP Evaluation of Baker Bay West Sand Island

Historic Navigation Structures Located within Clatsop County, Oregon

1.0 GENERAL STATEMENT:

The U.S. Army Corps of Engineers (USACE) originally constructed the Lower Columbia River (LCR) Federal Navigation Channel (FNC) in the mid-1920s. USACE has maintained the LCR FNC since original construction with dredging, in-water placement, upland dredge material placement sites in the Lower Columbia River, and constructing navigation structures (pile dikes and islands). The Baker Bay West Sand Island pile dike system was constructed in the 1940’s. With the system being over 50 years old, it meets the minimum age requirement for the National Register of Historic Places (NRHP).

USACE – Portland District is rehabilitating the Baker Bay West Sand Island pile dike system and is soliciting services to provide 1) cultural resource inventory of the pile dike system (4 pile dikes), 2) recordation of the pile dikes on Oregon Inventory of Historic Properties Section 106 Documentation Forms, 3) evaluation of the pile dike system for the NRHP, and 4) preparation of a National Park Service (NPS) 10-900 form for the pile dike system. The contract will cover the Baker Bay West Sand Island pile dike system in Clatsop County, Oregon.

The contractor shall perform to the standards in the contract and comply with all local, state, and federal regulations during the services performed.

This is a firm-fixed price contract for the inventory and recordation of the Baker Bay West Sand Island pile dike system.

2.0 DEFINITIONS:

Throughout this Performance Work Statement (PWS) terms are defined as follows:

Acceptable Quality Level (AQL): Acceptable Quality Level equals the performance standards listed in Section 6.0. The Contractor must re-perform all unsatisfactory work unless excused by the COR.

Contracting Officer (KO): The Government employee who is authorized to enter into, administer, and/or terminate contracts and make related determinations and findings.

Contracting Officers Representative (COR): An individual designated in accordance with subsection 201.602-2 of the Defense Federal Acquisition Regulation Supplement and authorized in writing by the Contracting Officer to perform specific technical or administrative functions. The COR is not authorized to make any commitments or changes that will affect price, quality, quantity, delivery, or any other term or condition of the contract.

Contract Discrepancy Report (CDR): A written record of unsatisfactory performance by the Contractor as observed by the COR.

Technical Lead (TL): The government employee that is the point of contact for technical aspects of this contract.

3.0 THE GOVERNMENT WILL FURNISH:

The Government shall furnish, without cost to the Contractor, the following items to be used only in connection with the performance of the work:

• Pertinent GIS data and a GIS data dictionary, including a shape file of current placement sites, navigation structures, and project area

• Historic aerials, as available

• Historic pile dike drawings, as available

• Historic pile dike records, as available

• Structural and Hydraulic Analysis of the Columbia River Pile Dikes, Final Report prepared by

AECOM Environmental, Seattle, WA

• An electronic copy of NPS Bulletin 16 How to Complete the National Register Form: Part A

How to Complete the National Register Registration Form

• An electronic copy of the National Register Nominations Technical Review and National Register

Nominations Substantive Review check lists

• An electronic copy of Defining Properties for National Register Properties.

• An electronic copy of NPS Bulletin How to Apply the National Register Criteria for Evaluation

• An electronic copy of NPS National Bulletin How to Improve the Quality of Photographs for

National Register Nominations

• An electronic copy of NPS Guidelines National Register Photo Policy Factsheet updated

5/15/2013

• An electronic copy of NPS 10-900 form

• An electronic copy of NPS 10-900a form

• Oregon Inventory of Historic Properties Section 106 Documentation Form – Individual

Properties

4.0 THE CONTRACTOR SHALL FURNISH:

The Contractor shall provide all personnel, equipment, supervision, and other items and services necessary to perform CGE updates and deployment as defined in this PWS.

• Vehicles, including boats, for any travel to facilities or other locations for research of the project

• All GIS, computer hardware, software, and office supplies required for recording, mapping drafting, and delivery of assigned task products

• Access to Oregon State Historic Preservation Office (SHPO) - Oregon Archaeological Records

Remote Access (OARRA)

5.0 PERFORMANCE STANDARDS AND REQUIREMENTS.

The Contractor shall inventory and document the four pile dikes within the Baker Bay West Sand Island system. The contractor shall assess the system to determine if it is eligible for the NRHP. The contractor shall prepare an Oregon Inventory of Historic Properties Section 106 Documentation Forms and, assuming the system is eligible for the NRHP, a NPS 10-900 form.

5.1 Task 1 - Work Plan – Within 7 calendar days after receipt of award for this contract, the contractor shall furnish a Work Plan and Quality Control Plan. Work Plan shall include the following information:

• A proposal outlining how they propose to conduct all aspects of the proposed work within the PWS;

• Matrix of all contractor and subcontractor personnel on this project, their roles and responsibilities, including all review personnel;

• Project schedule based on completion date requirements. The schedule shall include all work items, milestones, durations, predecessors, source materials and study requirements, data delivery dates, completion dates, deliverables, review processes including all during requirements for responses, and all coordination activities;

• Vitae for contractor and subcontractor supervisory (example: principal investigator and project manager) and technical (example: historian and architectural historian) positions.

Vitae of field crew do not need to be submitted

5.2 Task 2 – Kick Off Meeting: Within 14 calendar days of contract award, the contractor shall schedule a mutually agreeable date and time for a kick off (two hour) in-person meeting with the Technical Lead (TL) and Contracting Officers Representative (COR) prior to the start of work.

The purpose of the kick off meeting is to clarify tasks and methods, set a schedule, review government furnished materials, and minimize issues or problems that might arise over the course of the contract.

5.3 Task 3 – Field Visits - The Contractor shall visit the Baker Bay West Sand Island Pile Dike

System, consisting of four pile dikes, and familiarize themselves with the project area. The field visits will inform the navigation structure recordation and the NPS 10-900a form listed in this PWS. Photographic documentation must meet the standards for the NPS 10-900a form (see references and guidance in Section 6.4). The Contractor must collect photographic documentation in conjunction with the GIS data collection, which will identify the geospatial location of each photo point (See Section 7.9 for GPS/GIS data deliverable requirements. See Section 7.10 for Photos and Images deliverable requirements.) The USACE TL will work with the Contractor for field / site visits to be conducted in conjunction with USACE field visits, if applicable. If no access is available to meet the contract time table, the contractor shall complete the field visits at their own means and expense. The inventory should be conducted via boat in the water. The contractor shall complete the field visits no later than 45 calendar days after contract award.

The contractor shall notify the COR and TL at least 14 calendar days prior to the field visit.

Contractor shall notify COR and TL via email when field visits are complete.

5.4 Task 4 – Draft Navigation Structure Recordation – Within 90 calendar days of the contract being awarded, the contractor shall prepare recordation of the pile dikes visited in Task 3. Each pile dike shall have Oregon Inventory of Historic Properties Section 106 Documentation Forms filled out in OARRA. Contractor is to submit a Word copy of the appropriate forms via email to the government for review. Contractor shall not submit the form in OARRA until the final forms have been reviewed and approved by the government.

The government shall provide comments 60 calendar days after receipt of the draft deliverables.

The government shall invite the SHPO to review the draft and provide comments.

5.5 Task 5 –Draft National Park Service 10-900 Forms – Assuming the Baker Bay West Sand

Island pile dike system is eligible for the NRHP, a NPS 10-900 form shall be prepared for the system following NPS Bulletin 16 How to Complete the National Register Form: Part A How to Complete the National Register Registration Form. The Contractor shall complete ‘National Register Nominations Technical Review’ and ‘National Register Nominations Substantive Review’ check lists and submit them along with the Draft 10-900a form. The Contractor is responsible for ensuring all the elements required by the checklists are included in the Draft 10-900 form. All draft deliverables shall be submitted within 90 calendar days after award.

The government shall provide comments 60 calendar days after receipt of the draft deliverables.

The government shall invite the SHPO to review the draft document and provide comments.

5.6 Task 6 – Final Navigation Structure Recordation – The contractor shall submit the final

Navigation Structure Recordation addressing all comments provided by the government and SHPO. If comments are not addressed in the final recordation the contractor shall provide a written justification for comments not incorporated into the final deliverable. The final deliverable shall be submitted by the contractor no more than 180 calendar days from contract award. Contractor shall submit PDF copies of the appropriate forms to the government for final review. When the government has given final acceptance of the forms, contractor shall submit them in OARRA. If SHPO does not accept the forms as final due to the contractor not addressing comments, the contractor shall address comments until the time SHPO accepts the forms, at the contractors own expense.

5.7 Task 7 –Final National Park Service 10-900 Form – The Contractor shall submit the final NPS 10-900 Form addressing all comments submitted by the government and SHPO. The final deliverable shall be submitted by the contractor within 180 calendar days of contract award. The contractor shall submit copies of all photos and GIS corresponding to photo points collected in Task 3 with the final 10-900 form. Contractor shall provide all field notes, GIS data, photographs, and documents gathered under the contract to USACE as per Section 7.0.

The Government will submit the final report to the SHPO office for final review. Once the 10- 900a form is accepted by the SHPO the contract will close and final invoice can be accepted.

5.8 Schedule

Task Deliverable Description Due Date Delivery

Method

5.1 Work Plan A proposal outlining how they propose to

conduct all aspects of the proposed work within the PWS

7 Days E-mail

5.2 Kick-Off Meeting

In-person kick-off meeting with COR and TL 14 Days In-Person

5.3 Field Visits Provide field visit dates to COR and TL at least 14 days ahead of field visits beginning.

14 days before field visits

E-mail

Field visits complete 45 Days

5.4 Draft Navigation

Structure Recordation

Draft documentation of all historic structures examined in Task 3.

90 Days E-mail or DoD Safe if too large for E-mail

5.5 Draft NPS 10-900

Forms

Draft NPS 10-900 form if system is eligible for

NRHP.

90 Days E-mail or DoD Safe if too large for E-mail

5.6 Final Navigation

Structure Recordation

Final documentation of all historic navigation structures examined in Task 3.

180 Days E-mail or DoD Safe if too large for E-mail

5.7 Final NPS 10-900

Forms

Final NPS 10-900 form if system is eligible for

NRHP.

180 Days E-mail or DoD Safe if too large for E-mail

6 FIELDWORK, SITE RECORDING, REPORTING STANDARDS, AND QUALIFICATIONS

The Contractor shall perform cultural resource work in accordance with the following guidelines, standards and procedures specified unless otherwise directed or clarified in individual tasks.

6.1 Professional Standards. The Contractor shall provide resumes of the PI and technical staff (ex.

historian or historic architect), to demonstrate their capabilities to successfully complete all phases of identified work. The Contractor shall follow the Secretary of the Interior’s “Standards and Guidelines for Professional Qualifications,” found at 36 CFR Part 61, https://www.nps.gov/history/local-law/arch_stnds_9.htm in determining qualifications for the PI and lead technical staff positions. If key personnel change during the period of performance, a vitae for all new supervisory and technical staff must be submitted for USACE review.

https://www.nps.gov/history/local-law/arch_stnds_9.htm https://www.nps.gov/history/local-law/arch_stnds_9.htm

6.2 Reporting Standards. The report shall be free from defects in factual statements, logic, grammar, syntax, punctuation, and spelling. The Contractor shall correct such errors at no cost to USACE. In-text citations must be provided for the sources of facts upon which opinions or analyses presented are based.

6.3 Secretary of Interior’s Standards and Guidelines. The Contractor shall follow all Secretary of the

Interior Guidelines for Archaeology and Historic Preservation. Online versions of the Secretary of Interior’s standards and guidelines located at the following website address:

https://www.nps.gov/history/local-law/arch_stnds_0.htm

6.4 Survey of Built Resource Guidance. The contractor shall use the SHPO guidance for how built resource surveys are to be conducted and information gathered.

• https://www.oregon.gov/oprd/OH/Documents/guidelines_for_historic_resource_survey s.pdf

6.5 Site Form and Built Resource Form Documentation. The Contractor shall utilize the Oregon

SHPO site record and built resource form guidance to inform the format and content of the site records and built resource forms produced under this contract.

• https://www.oregon.gov/oprd/OH/Pages/ProjectReviewResources.aspx

6.6 Navigation Structure Recordation. The contractor shall use the following forms to record the navigation structures systems

• Oregon Inventory of Historic Properties Section 106 Form https://www.oregon.gov/oprd/OH/Pages/ProjectReviewResources.aspx

6.7 National Register Documentation. The Contractor shall utilize National Register Bulletins and guidance to inform the format and content of NPS 10-900 forms produced under this contract.

• How to Apply the National Register Criteria for Evaluation, Bulletin 15.

https://www.nps.gov/subjects/nationalregister/upload/NRB-15_web508.pdf

• Defining Boundaries for National Register Properties.

https://www.nps.gov/subjects/nationalregister/upload/Boundaries-Completed.pdf

• How to Complete the National Register Registration Form https://www.nps.gov/subjects/nationalregister/upload/NRB16A-Complete.pdf

• How to Improve the Quality of Photographs for National Register Nominations.

https://www.nps.gov/subjects/nationalregister/upload/NRB23-Complete.pdf

• National Register Photo Policy Factsheet updated 5/15/2013.

https://www.nps.gov/subjects/nationalregister/upload/Photo_Policy_update_2013_05_ 15_508.pdf

6.8 NPS National Register Form 10-900. The contractor shall utilize National Register Bulletins and

SHPO guidance to inform National Register evaluations and documentation. The contractor may access the most up-to-date National Park Service National Register Form 10-900 here:

https://www.nps.gov/subjects/nationalregister/national-register-forms.htm https://www.nps.gov/history/local-law/arch_stnds_0.htm https://www.oregon.gov/oprd/OH/Documents/guidelines_for_historic_resource_surveys.pdf https://www.oregon.gov/oprd/OH/Documents/guidelines_for_historic_resource_surveys.pdf https://www.oregon.gov/oprd/OH/Pages/ProjectReviewResources.aspx https://www.nps.gov/subjects/nationalregister/upload/NRB16A-Complete.pdf https://www.nps.gov/subjects/nationalregister/upload/NRB23-Complete.pdf https://www.nps.gov/subjects/nationalregister/upload/Photo_Policy_update_2013_05_15_508.pdf https://www.nps.gov/subjects/nationalregister/upload/Photo_Policy_update_2013_05_15_508.pdf https://www.nps.gov/subjects/nationalregister/national-register-forms.htm

7 SCHEDULE & PERFORMANCE REQUIREMENTS SUMMARY.

7.1 Contract Schedule - Interim milestones are expected target dates. The scheduled completion date for all work is a firm performance target, requiring modification to the contract by the Contracting Officer if an adjustment to that date is required. The Contractor shall complete all services required under this contract no later than 365 calendar days from Contract award. The notice to proceed (NTP) is upon contract award.

EVENT CALENDAR DAYS AFTER RECEIPT

OF NTP

NTP Date of Contract Award - 0 Work Plan 7 Kick-Off Meeting 14 Field Visit Notification 14 Days Prior to Field Visits Beginning Field Visits Complete 45 Draft Navigation Structure

Recordation

Draft NPS National Register Forms 10-900

Government Review of Draft Navigation Structure Recordation

Government Review of Draft NPS National Register Forms 10-

Final Navigation Structure Recordation

Final NPS National Register Forms 10-900

Contract Closed 270

7.2 Performance Requirements Summary. It is intended to ensure that the Government receives the services for which it contracted. The Government will only pay for services received. The Performance Requirements Summary (PRS) determines if the Contractor meets the performance standards of the contract, as well as provides guidelines for how and when the Government will perform surveillance. It ensures timeliness, effectiveness, and that the Contractor is delivering the results specified in the contract. The Government will perform contract quality assurance at such times and/or places as may be necessary to determine the services conform to contract requirements.

If the Contractor fails to perform at any time and the work is deemed critical by the COR, Government forces may be assigned to perform the work. If this occurs, the Contractor shall be required to reimburse the Government for the full costs of the work performed including labor, materials, transportation, and supervision.

7.3 Performance Requirements Summary Table. Below are the criteria against which the performance will be evaluated. Work shall be considered not to have been performed when any one of the conditions as shown below exists in accordance to the Quality Assurance Surveillance Plan (Attachment 1).

The Government shall evaluate the Contractor periodically during performance of this contract to ensure compliance with the proposed and accepted performance goals, regulations and guidance.

The Government shall perform this evaluation according to the QASP. Failure to adequately complete any service or submittal to at least a satisfactory level of quality or timeliness may result in repeat of work, a poor performance evaluation, or both.

PERFORMANCE REQUIREMENTS SUMMARY

Required Services (Tasks) Performance Standards Performance Threshold Method of

Surveillance PRS #1 - Work Plan Contractor provides Work Plan with all elements detailed in Task 1 within 7 days of contract award

Government receipt of plan Government review

PRS #2 - Kick-Off Meeting

Contractor, COR, and TL hold in-person meeting within 14 days of contract award.

Contractor attendance at meeting Direct observation

PRS #3 - Field Visits

Contractor notifies COR and TL of field visits at least 14 days prior to field visits

Government in receipt of Contractor field visit notifications

Government receives emails

All field visits shall be completed no later than 45 days after contract award

Contractor notification field visits are complete via email

PRS #4 – Draft Navigation Structure Recordation

Contractor will provide draft recordation of the navigation structures as listed in Task 5.4

Contractor submits draft navigation structure recordation as listed in Task 5.4

Government review

PRS #5 - Draft NPS 10-900 Forms

Contractor submits draft NPS 10- 900 forms as described in Task 5.5

Forms are 90% free of errors (typos, grammar, etc.)

Government review

All section of the 10-900 forms are filled in, as prescribed in the substantive and technical checklists.

Government review

PRS #6 Final Navigation Structure Recordation

Contractor submits final navigation structure recordation as listed in Task 5.6

Contractor submits final navigation structure recordation as listed in Task 5.6

Government Review

Forms are 99% free of errors (typos, grammar, etc.)

All government comments from the draft navigation structure recordation are addressed

PRS #7 - Final NPS 10-900 Forms

Contractor submits final NPS 10- 900 forms as described in Task 5.7

Contractor submits final NPS 10-900b form as listed in Task 5.7

Government review

Forms are 99% free of errors (typos, grammar, etc.)

All government comments from the draft 10-900 forms are addressed

7.4 Unacceptable Performance. Draft products and final deliverables will be evaluated by the following criteria:

• Written Expression – The extent to which the writer is capable of expressing his or her thoughts in writing in a logical manner and sequence, using appropriate grammar, punctuation and sentence structure.

• Writing and Editing – Exhibits clear style and structure (readable, concise, cohesive);

demonstrates accurate language usage (grammar, punctuation, spelling); the work is free from errors or omissions.

• Substance and Content – Exhibits clear understanding of the assignment; demonstrates accurate, thorough, relevant, and coherent content and ideas; ideas are appropriately covered and knowledge of author exhibited.

• Audience Awareness – Writing and tone are adapted to audience and purpose;

communicates ideas clearly and effectively.

• Document Design – Demonstrates cohesion by graphic and visual means (headings, white space) in documents; includes appropriate number and kind of aesthetic visual aids (tables, images, etc.).

• Textual Attribution – Demonstrates the ability to differentiate between sources and one’s own text; cites text in a uniform manner.

Draft products and final deliverables that are found to be generally unacceptable based on one or more of the criteria will be returned to the Contractor without complete review. The Contractor will be required to revise the document at their own expense within the schedule listed in Section 7.1.

When performance is determined unacceptable, as defined in the Performance Requirements Summary, the COR will inform the contractor that performance is unacceptable and provide written documentation by use of the Form DD 2772, Contract Discrepancy Report. By initialing and dating the form, the contractor is only acknowledging notification of unacceptable performance. Disputes in surveillance should be referred to the Contracting Officer.

The COR will notify the Contracting Officer of unacceptable performance. If any of the services do not conform to contract requirements, the Government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defect(s) in services cannot be corrected by re-performance, the Government may:

• Require the Contractor to take necessary action to ensure future performance conforms to contract requirements.

• Reduce the contract price to reflect the reduced value of the services performed.

• If the Contractor fails to promptly re-perform the services, or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

• By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service;

• Issue Cure Notice;

• Terminate the contract for Government convenience; and / or

• Terminate the contract for Cause.

7.5 Correction of Non-Performance of Work. Contractor shall employ an adequate quantity of personnel to ensure that any services found to be not in compliance and therefore not acceptable, shall be made acceptable by the performance or re-performance of the work, where such re-performance is possible, during the first business day after non-compliance has been observed by or reported to and verified by the COR.

7.6 Damages Caused by the Contractor. Contractor shall be held accountable and liable to the Government for any damages to government facilities, fixtures, furnishings, equipment, or grounds caused by the Contractors or their employees.

7.7 Interference with Government Operations. Contractor and their employees shall perform all work in such a way as to not interfere with regularly scheduled Government operational activities.

7.8 Deliverables

DELIVERABLES SUMMARY

Deliverable Frequency # of Copies Medium / Format Submit To

Del # 1 Task 5.1 – Work Plan

Once One Word/pdf via Email COR and TL

Del #2 Task 5.3 – Field Visits notification

Once One Email COR and TL

Del #3 Task 5.3 – Field visit completion notification

Once One Email COR and TL

Del #4 Task 5.4 – Draft Navigation Structures Recordation

Once One PDF via email or DoD Safe if the file is too large to email

COR and TL

Del #5 Task 5.5 – Draft 10-900 Forms

Once One

Word via email or DoD Safe if the file is too large to email

COR and TL

Del #6 Task 5.6 – Final Navigation Structures Documentation

Once One PDF via email or DoD Safe if the file is too large to email

COR and TL

Del #7 Task 5.7 – Final 10-900 Forms

Once Two One copy in Word and one copy in PDF to be delivered via email or DoD Safe if the files are too large to email

COR and TL

Del #8 PWS paragraph 11.1 - Monthly Status Update

Monthly, by the 10th of each month

One Word/PDF via email COR

Del #9 PWS 11.4 - Monthly Invoice

Monthly, by the 10th of each month

One PDF via email USACE Finance Center, COR, and Invoicing POC

7.9 GPS/GIS Data. The Contractor will also provide GIS spatial data for the photographic point location. The contractor shall differentially correct GPS files and then prepare projected ESRI geodatabase feature classes with tabular information and FGDC metadata as a deliverable. The deliverable shall include one geodatabase containing all deliverable feature classes. The deliverable shall include one feature class for each type of feature. Each feature class in the GIS deliverable shall have metadata. The required metadata format is ESRI ArcCatalog Metadata using the FGDC standard: North American Profile (NAP) of ISO 19115 2003. Any GIS data will be collected using North American Datum (NAD) 83 and projected with UTM Zone 10 N.

7.10 Photos and Images. The Contractor will provide USACE with an index and digital copy of any photos, graphics, and images gathered or created to meet the requirements of this contract. The images will be saved in .tiff format with a resolution of at least 300 dpi. The contractor will follow the NPS National Register Guidelines:

• How to Improve the Quality of Photographs for National Register Nominations.

https://www.nps.gov/subjects/nationalregister/upload/NRB23-Complete.pdf

• National Register Photo Policy Factsheet updated 5/15/2013.

https://www.nps.gov/subjects/nationalregister/upload/Photo_Policy_update_2013_05_ 15_508.pdf

8.0 COORDINATION REQUIREMENTS

Coordination of these activities is critical to the successful completion of contract. The Contractor shall make every effort to resolve critical issues in a timely manner before they become problems. Communication by telephone and email is strongly encouraged. The Contractor shall provide written records of all significant conversations and email them to the COR within two working days of the call.

8.1 Government POCs for This Purchase Order. The Contractor shall provide written records of all significant conversations. The Contractor shall be in contact with multiple Government POCs. The Contracting Officer is the only POC with the authority to direct the Contractor to perform services or change the terms of the purchase order. The COR is delegated specific authorities with respect to oversight and administration of the purchase order. Government POCs under this purchase order are as follows:

Assignment Personnel Phone Email Contracting Officer

Jason Tanamor 503-808-4630 Jason.N.Tanamor@usace.army.mil

Contract Specialist

Robbie Newland 503-808-4634 Robbie.R.Newland@usace.army.mil

COR Katherine Pollock 503-808-3830 Katherine.H.Pollock@usace.army.mil TL Tracy Schwartz 503-808-XXXX Tracy.E.Schwartz@usace.army.mil Invoices Andy Bowling 503-808-4718 Andrew.J.Bowling@usace.army.mil

8.2 Workflow Management. The contractor shall provide product management and coordination for work tasks during production of the report. The contractor shall assign a project manager (PM) to act as a primary point of contact (POC). The PM shall be responsible for the coordination of work developed under this Contract.

The contractor shall be responsible for the professional and technical competence of the personnel it assigns to perform work under this contract, and will select individuals who will be able to perform the obligations under the contract. Changes to personnel assigned to this contract shall not occur without prior notification to the COR, in writing (email correspondence is acceptable). Replacement of personnel shall be carried out as quickly as possible and in a manner that will not adversely affect the performance obligations under the contract.

9.0 GENERAL REQUIREMENTS

9.1 Metadata. Any data, database(s) and/or geospatial data produced through this purchase order must be documented through the preparation of standard metadata (data about data) descriptions. The Contractor shall ensure that the metadata delivered is compliant with the International Organization for https://www.nps.gov/subjects/nationalregister/upload/NRB23-Complete.pdf https://www.nps.gov/subjects/nationalregister/upload/Photo_Policy_update_2013_05_15_508.pdf https://www.nps.gov/subjects/nationalregister/upload/Photo_Policy_update_2013_05_15_508.pdf mailto:Jason.N.Tanamor@usace.army.mil mailto:Robbie.R.Newland@usace.army.mil mailto:Katherine.H.Pollock@usace.army.mil mailto:Andrew.J.Bowling@usace.army.mil

Standardization (ISO) 19115:2003, North American Profile (NAP). The Standard is available for purchase at: http://www.webstore.ansi.org.

9.2 Travel. The Contractor shall be responsible to provide transportation necessary for Contractor employees to perform all tasks outlined in this Performance Work Statement.

9.3 Safety. This paragraph applies to contracts and contracts that require the Contractor to comply with EM 385-1-1 (e.g., contracts that include the Accident Prevention Clause at FAR 52.236-13 and/or other safety provisions). EM 385-1-1 and its changes are available at http://www.usace.army.mil/CESO/Pages/Home.aspx . The Contractor shall be responsible for complying with the current edition and all changes posted on the web as of the effective date of this contract action.

9.4 Additional Services. The Contractor shall not perform any services under this purchase order that are considered by the Contractor to be a change in work or services required by this agreement without the written approval of the Contracting Officer.

9.5 Correction of Unsatisfactory Work. The COR maintains the right to reject any work that is found to be in error, incomplete, illegible, or in any way not conforming to the specifications outlined in the contract in accordance with FAR Clause 52.246-4. The Contractor shall be liable for all costs in connection with correcting such errors. Corrective work may be performed by Government forces or by Contractor forces at the discretion of the Contracting Officer.

9.6 Use of Information. The information developed, gathered, assembled, and reproduced by the Contractor or his subcontractors, or their associates, in fulfillment of the purchase order requirements as defined in or related to this statement of work, will become the complete property of the Government. Therefore, the Contractor shall not use the information for any purposes at any time without the written consent of the Contracting Officer.

10.0 ANTITERRORISM / OPERATIONS SECURITY (AT/OPSEC) REQUIREMENTS

10.1 AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

10.2 Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

http://www.webstore.ansi.org/

10.3 For contractors who do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

10.4 iWATCH and/or CorpsWatch training. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

10.5 Requirement for OPSEC training. All new contractor employees will complete Level I OPSEC

Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites: https://www.iad.gov/ ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

10.6 Pre-screen candidates using E-Verify Program. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

11.0 CONTRACT ADMINISTRATION AND ACCOUNTING.

11.1 Monthly Progress Reports. The Contractor shall prepare a monthly progress report identifying the following information by task:

• Status of services performed since the previous reporting period

• Discussion of issues or concerns

• Confirmation that services performed to date are within scope

• Confirmation that services performed to date are within negotiated budget

The monthly progress report shall be submitted via email to the COR by the 10th of each month.

11.2 Release of Information. Reports and information generated under this contract become the property of the Government and distribution by the Contractor to any source, at any time, without the written consent of the Contracting Officer is prohibited.

11.3 Contract Changes. Changes in scope, time, or deliverables can only be authorized by the Contracting Officer. The contractor shall notify the Contracting Officer immediately if they have received direction to perform work outside the scope of the contract. Changes in scope will be negotiated and a written modification issued, before proceeding with the work.

11.4 Payments. In accordance with the payment clause of the contract, any monthly invoices are due by the 10th of the month. Payment will be made in the amount of 100 percent of the value of services shown on the monthly invoice. Submit the original invoice to the COR, and Invoicing POC. Please ensure the firm’s address shown on the invoice matches the address shown in SAM (https://www.sam.gov/portal/public/SAM/). In addition, please ensure the invoice has a period of performance (e.g., 2 Jan 17 to 06 Jun 17). Please ensure that the period of performance does not fall after the date the invoice is signed. All invoices shall be signed by the project manager. Any errors in invoice preparation will be cause for rejection. Assistance with the preparation of your invoice may be obtained from the Invoicing POC, Mr. Andy Bowling, 503-808-4718, Andrew.J.Bowling@usace.army.mil.

11.5 Invoice Submittal.

Submit one electronic PDF invoice to:

USACE Finance Center, Millington via email address: CEFC-G2invoices@usace.army.mil

Email a PDF copy to Katherine.H.Pollock@usace.army.mil and Andrew.J.Bowling@usace.army.mil.

11.6 Final Invoice. The Contractor shall submit the following with their final invoice: A written “Release of Claims” signed by a Contractor employee who has the authority to make the release specified therein.

COR will furnish contractor with a fillable PDF form.

mailto:Andrew.J.Bowling@usace.army.mil mailto:CEFC-G2invoices@usace.army.mil mailto:Katherine.H.Pollock@usace.army.mil