A.02 Performance Work Statement Moorings Gutter Inspect and Repair 2024 Revised 25-Jul-2024.pdf

PERFORMANCE WORK STATEMENT (PWS)

For

Gutter Cleaning/ Repair

US MOORINGS – PORTLAND OR

PART 1 GENERAL INFORMATION

1.1 Description of Services: The contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and non-personal services necessary to perform gutter cleaning, repairs and prevention actions for the identified buildings at the U.S. Government Moorings. Located at 8010 NW St Helens Road, Portland, Oregon 97210.

1.2 Objectives: Cleaning, Repair and Prevention will consist of:

Thoroughly inspecting all gutters on identified buildings.

Cleaning inspecting all gutters on identified buildings.

Installing preventative debris guards on all gutters on identified buildings.

Communicating frequently with the Government Contracting Officer Representative (COR) regarding planned actions and recommendations.

Recommending structural and procedural modifications to improve effectiveness and longevity of gutter system.

Annual inspection and cleaning

1.3 Scope: The purpose of this requirement is to ensure the longevity of the gutter systems at the U.S.

Government Moorings.

1.4 Period of Performance: The period of performance shall be 1 year with 4 option years for inspection and maintenance after the initial year.

1.5.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Technical Exhibit (TE) 1, “Performance Requirements Summary”.

The contractor’s QC plan is due within 15 calendar days of the contract award.

The contractor’s proposed procedures shall include the following, as a minimum:

1. Inspection System: The purpose of the system is to detect and correct deficiencies in the delivery and quality of services before the level of performance becomes unacceptable and/or the COR identifies deficiencies.

2. Checklist: The checklist is to evaluate contract performance during regularly scheduled and unscheduled inspections, which includes every serviced building and task the Contractor is required to perform.

3. Quality Control (QC) File: This file records all inspections conducted, and any corrective measures taken. It shall be maintained throughout the term of the contract and made available to the COR upon request.

4. Quality Assurance Plan (QAP): The QAP highlights key quality assurance activities or events that the COR will use to determine when Government inspections can be conducted to assess progress toward milestones. Activities identified in the QAP should be appropriately coded in the project schedule to allow for planning of Quality Assurance (QA) inspections.

1.5.3 Quality Assurance: The Contractor shall submit the final QAP with the final Performance Work Plan with its proposal. The QAP should highlight key quality assurance activities or events that the COR will use to determine when Government inspections can be conducted to assess progress toward milestones. Activities identified in the QAP should be appropriately coded in the project schedule to allow for planning of QA inspections.

The Contractor and COR will agree upon the final QAP, and the COR will have the final approval of the QAP.

The Contractor shall meet the quality standards established in the approved PCWP. The Contractor’s performance will be evaluated based upon the Contractor’s QAP. Failure to meet any of the standards may result in re-performance by the Contractor at no cost to the Government, the Contractor paying the Government for the use of another Contractor to perform the work, or cancellation of this contract. Re-performance by the Contractor shall be completed within one (1) business day.

1.5.4 Contracting Officer Representative (COR) is identified below:

Bill Sherman phone 503-808-5440 and email william.e.sherman@usace.army.mil

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions; assure that the Contractor performs the technical requirements of the contract;

perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notify both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property; and, provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.5.5 Contract Manager: The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this requirement.

1.5.6 Invoicing: All invoices must be submitted using the Wide Area Workflow (WAWF).

1.5.7 Federal Mandates: None

PART 2 DEFINITIONS

Contracting Officer’s Representative (COR): An individual who is responsible for technical administration of the contract and assures proper Army surveillance of the Contractor’s performance.

Quality Assurance Surveillance Plan (QASP): A detailed plan prepared by the COR to ensure that work is being managed in a sound and reasonable way, and that work products will be of acceptable quality to the Government.

Unscheduled Services: Non-emergency services that occur on an as-needed basis. These services will be included in CLIN 0002, CLIN 1002, CLIN 2002, CLIN 3002, and CLIN 4002 of the RFQ.

Scheduled Cleaning Services: Services that occur on a regularly scheduled basis. Services will be included in CLIN 0001, CLIN 1001, CLIN 2001, CLIN 3001, and CLIN 4001 of the RFQ.

ACRONYMS

CLIN Contract Line-Item Number CMR Contractor Manpower Reporting COR Contracting Officer’s Representative DoD Department of Defense FY Fiscal Year NPDES National Pollutant Discharge Elimination System POC Point of Contact PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Plan QASP Quality Assurance Surveillance Plan QC Quality Control RFP Request for Proposal RFQ Request for Quote SDS Safety Data Sheet TE Technical Exhibit ULV Ultra Low Volume USEPA United States Environmental Protection Agency USFWS United States Fish and Wildlife Service ODFW Oregon Department of Fish and Wildlife WAWF Wide Area Workflow

PART 3 CONTRACTOR FURNISHED ITEMS AND SERVICES

3.1 General: Contractor shall furnish everything required to perform this PWS. The Contractor shall furnish all labor, supervision, transportation, facilities, equipment, material, and services to perform the requirements herein.

3.2 Work Hours: The Contractor shall provide a dedicated, and properly trained and certified, workforce able to be onsite between the hours of 7:00am until 5:00pm M-F.

3.2.1 Service Call Procedures: The Contractor shall receive unscheduled requests from the COR.

3.2.2 Phone Log: The Contractor shall maintain a log of all service calls. The log shall include such information as the name, contact information of the caller, the service requested, the location of the requested service, the date of the request, and the name of the Contractor staff person who took the call. The Contractor shall make the log available to the COR upon request within one (1) business day.

3.3 Equipment & Materials Storage: All equipment shall be secured in a locked vehicle or shall be always under the immediate and direct control of the Contractor while onsite at the U.S. Moorings.

3.5 Vehicles: The Contractor shall provide all vehicles necessary for transport and use of equipment and materials.

3.6 Equipment: All equipment proposed for use shall be made available by the Contractor for inspection by the COR at least ten (10) calendar days prior to the start of the work. At the time of the inspection, the equipment’s ability to access the high roof areas and all safety equipment shall work properly to preform work safely. The Contractor shall replace the equipment rejected by the COR no later than seventy-two (72) hours before the start of the work. If the COR rejects any equipment during the installation and service period, the Contractor shall provide replacement within twenty-four (24) hours after notification.

The Contractor shall assume responsibility for all Contractor-owned equipment and materials utilized for this requirement.

3.7 Source Documents: The Contractor shall use best management practices and recognized industry standards for the required tasks.

PART 4 REQUIREMENTS AND SPECIFIC TASKS

4.1 Scheduled Cleaning Services (CLIN 0001, CLIN 1001, CLIN 2001, CLIN 3001, and CLIN 4001):

Contractor shall perform regularly scheduled, annual cleaning services to all 8 buildings listed in the US Moorings Gutter Sight Map.

4.2 Unscheduled Services (CLIN 0002, CLIN 1002, CLIN 2002, CLIN 3002, and CLIN 4002): Contractor shall perform unscheduled service calls to any of the 8 buildings listed in the US Moorings Gutter Sight Map. The Contractor shall inform the COR after the issue has been fixed.

4.3 Repair/ Installation (CLIN 0003): Contractor shall perform all repairs and installation of gutters within 120 days of contract award. Contractor will provide all labor and materials necessary for all repairs an installation of the gutters.

4.4 Installation of Gutter Protection (CLIN 0004): Contractor shall perform installation of gutter protection within 120 days of contract award. Contractor will provide all labor and materials an installation necessary for protection of building gutters.

4.5 Complete Gutter Inspection Services (CLIN 0005, CLIN 1003, CLIN 2003, CLIN 3003, and CLIN 4003): Contractor shall perform regularly scheduled, annual inspection of all 8 buildings listed in the US Moorings Gutter Sight Map. The Contractor shall inform the COR within two (2) business days of an inspection if a discrepancy was discovered.

PART 5 APPLICABLE PUBLICATIONS AND FORMS

5.1 Publications: Publications applicable to this PWS are listed below (all publications listed are available via the Internet at the specified web address).

The Contractor shall be responsible for complying with all Federal, Department of Defense (DoD), Army, State, and Local laws, including but not limited to:

Army Regulation AR 200-1, Environmental Quality (http://www.apd.army.mil/pdffiles/r200_1.pdf) Clean Water Act, as amended (33 USC 1251 et seq.)

DoD Instruction (DoDI) 4150.07 Endangered Species Act, as amended (16 USC 1531 et seq.)

National Environmental Policy Act of 1969 (42 USC 4321 et seq.)

***Need to list any CFR/ OSHA requirements as well*** EM 385-1-1 – Fall Protection Section

Performance Requirements Summary

Below are the criteria against which the performance will be evaluated. Work shall be considered to have been performed when it is found to meet acceptable quality standards upon inspection in accordance with the Quality Assurance Surveillance Plan.

PERFORMANCE REQUIREMENTS SUMMARY

Performance Objective Standard Performance Threshold Method of Surveillance

CLIN 0001

Scheduled Cleaning Services - 4.1

Perform Yearly Cleaning Verify contractor

Submission of Cleaning results

Complete cleaning within 45 days of request

Planned and/or validated customer complaints

CLIN 0002

UNSCHEDULED SERVICE

CALLS

4.2

Contractor response within seven business days

No more than 1 instance not meeting 7-day requirement per year

Planned and/or validated customer complaint

CLIN 0003

COMPLETE REPAIR/

INSTALLATION OF GUTTERS

4.3

Complete repairs in accordance with CFR/ OSHA regulations and standard industry practices

Zero Deviation Planned and/or validated customer complaint

CLIN 0004

INSTALLATION OF GUTTERS OF

PROTECTION

4.4

Complete installation of gutter protection installed per manufacture standards

Zero Deviation Planned and/or validated customer complaint

CLIN 0005

COMPLETE GUTTER INSPECTION

SERVICES

4.5

Perform Yearly Inspections

Verify contractor Submission of inspection results

Complete inspection within 45 days of request

Planned and/or validated customer complaint

CLIN 1001

SCHEDULED CLEANING SERVICES

4.1

Perform Yearly Cleaning Verify contractor

Submission of Cleaning results

Complete cleaning within 45 days of request

Planned and/or validated customer complaints

CLIN 1002

UNSCHEDULED SERVICE

CALLS

4.2

Contractor response within seven business days

No more than 1 instance not meeting 7-day requirement per year

Planned and/or validated customer complaint

CLIN 1003

COMPLETE GUTTER INSPECTION

SERVICES

4.5

Perform Yearly Inspections

Verify contractor Submission of inspection results

Complete inspection within 45 days of request

Planned and/or validated customer complaint

CLIN 2001

SCHEDULED CLEANING SERVICES

4.1

Perform Yearly Cleaning Verify contractor

Submission of Cleaning results

Complete cleaning within 45 days of request

Planned and/or validated customer complaints

CLIN 2002

UNSCHEDULED SERVICE

CALLS

4.2

Contractor response within seven business days

No more than 1 instance not meeting 7-day requirement per year

Planned and/or validated customer complaints

CLIN 2003

COMPLETE GUTTER INSPECTION

SERVICES

4.5

Perform Yearly Inspections

Verify contractor Submission of inspection results

Complete inspection within 45 days of request

Planned and/or validated customer complaints

CLIN 3001

SCHEDULED CLEANING SERVICES

4.1

Perform Yearly Cleaning Verify contractor

Submission of Cleaning results

Complete cleaning within 45 days of request

Planned and/or validated customer complaints

CLIN 3002

UNSCHEDULED SERVICE

CALLS

4.2

Contractor response within seven business days

No more than 1 instance not meeting 7-day requirement per year

Planned and/or validated customer complaints

CLIN 3003

COMPLETE GUTTER INSPECTION

SERVICES

4.5

Perform Yearly Inspections

Verify contractor Submission of inspection results

Complete inspection within 45 days of request

Planned and/or validated customer complaints

CLIN 4001

SCHEDULED CLEANING SERVICES

4.1

Perform Yearly Cleaning Verify contractor

Submission of Cleaning results

Complete cleaning within 45 days of request

Planned and/or validated customer complaints

CLIN 4002

UNSCHEDULED SERVICE

CALLS

4.2

Contractor response within seven business days

No more than 1 instance not meeting 7-day requirement per year

Planned and/or validated customer complaints

CLIN 4003

COMPLETE GUTTER INSPECTION

SERVICES

4.5

Perform Yearly Inspections

Verify contractor Submission of inspection results

Complete inspection within 45 days of request

Planned and/or validated customer complaints

Deliverable Schedule

BUILDING

NUMBER

FACILITY NAME/TYPE SCHEDULED INSPECTION

FREQUENCY

BUILDING

STOREY

1 Main Building YEARLY 2st

2 Welding Shop YEARLY 2st

3 Machine Shop YEARLY 3st

4 Porthole YEARLY 2st

5 Shelter YEARLY 1st

6 Main Warehouse YEARLY 3st

7 Warehouse 1 YEARLY 2st

8 Warehouse 2 YEARLY 2st

AT / OPSEC

General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

ATTACHMENTS

Attachment 1 - U.S. Moorings Site Location Map

- The white numbers are the building numbers.

- The red numbers are how many stories there are.

Attachment 2 – Leaf Protection Layout