A.02 Performance Work Statement.docx

PERFORMANCE WORK STATEMENT (PWS)

1.0. INTRODUCTION/OVERVIEW.

Department of Radiology (Nuclear Medicine) is dedicated to delivering essential PET/CT exams to meet the healthcare needs of our patients. To ensure uninterrupted service, we are requesting approval for PET/CT mobile coach that will serve as a temporary solution for accommodating Nuclear Medicine PET/CT exams. Simultaneously, we are actively working towards receiving approval for the installation of a permanent PET/CT scanner within our nuclear medicine clinic. Our goal is to provide efficient and high-quality imaging services to support the well-being of our patients.

2.0. BACKGROUND.

To better serve the beneficiaries of Womack Army Medical Center, the Nuclear Medicine department has decided to utilize a mobile PET/CT scanner. Previously, PET/CT exams were sent to the network for imaging services. However, as a temporary solution while seeking a permanent one, the department has opted to employ a mobile unit. This will allow for on-site PET/CT exams, eliminating the need for external referrals. The goal is to install a permanent PET/CT unit within the nuclear medicine clinic, ensuring efficient and convenient access to this vital imaging technology for the center's patients.

3.0. SCOPE.

Contractor shall provide a fully functional Mobile PET/CT which has an active Authorization to Operate (ATO), Full PET/CT Software package must include Fusion and all other reconstruction processing, measurement / evaluation capabilities, i.e., SYNGO or AIDAN, with DICOM transfer to IMPAX feature.

Standard PET/CT Hot-Lab and able to fit on the existing 60X80 ft. concrete trailer pad outside the Magnetic Resonance Imaging (MRI) section of Womack Army Medical Center (WAMC) Fort Liberty, North Carolina 28310. Patient access to the mobile PET/CT unit will be a 24/7 operation. The duration of use will be for 12 months with a 30-day advance notice if an additional 12 months is needed.

4.0. OBJECTIVES.

The objective of this requirement is to provide PET/CT services for the WAMC beneficiaries which are currently being sent out to the network. There will be a great cost savings for WAMC if these services were provided in-house rather than sent out to the network. This unit will have a dual purpose being able to provide a functional climate controlled mobile CT unit while the GE CT unit currently in place at the Department of Radiology gets replaced. This will keep the facility and the Department of Radiology at 100 percent readiness.

5.0. REQUIREMENTS.

The requirements for a PET/CT scanner with an ATO or a Siemens Biograph “family” PET/CT 16 slice or above CT system in a mobile coach will be as follows:

· Must have a dose calibrator in coach.

· Must have a “quiet” injection room.

· Must have fusion software package for processing PET/CT overlay imaging.

· Must be air conditioned and climate controlled with proper ventilation.

· Must have basic protocol package/ programmable protocols.

· Full service reliability.

· Local Area Network (LAN) pairing capabilities.

· DICOM transfer to IMPAX capabilities

· Must have MEDRAD dual syringe power auto injector.

· Must have automatic ramp/ hydraulic lift platform with rails.

6.0. TASKS.

6.1. Contractor shall be required to provide all original equipment manufacturer (OEM) equipment that is needed to operate the PET/CT unit including but not limited to contrast auto injector, work station and all accessories standard to the system. Contractor must identify when their mobile coach will be placed at WAMC after award of the contract.

6.2. Contractor shall provide a line item list of all items that comes with the system and price.

6.3. Contractor shall provide a price estimate for the equipment, services and any other charges.

6.4. The contactor shall provide maintenance coverage. The expectation is that system will be operational 99% out of the anticipated contract period to include extension period.

6.5. In case of a malfunction or service needs, contractor will have the unit operational within two hours after receiving telephonic notification from the Contracting Officer’s Representative (COR) or Assistant Contracting Officer’s Representative (ACOR).

6.6. The mobile PET/ CT unit must meet all standards and regulations per Nuclear Regulatory Commission (NRC), The Joint Commission and Army Radiation safety regulations. Contractor must provide written correspondence to verify compliance with regulations.

6.7. Contractor will provide a list of all supplies that will be required to operate the unit to include radioactive sources for quality control.

7.0. DELIVERABLES.

7.1. Contractor shall respond to telephonic calls within (1) hour via telephone to verify existing faults.

7.2. The contactor shall provide 24 hour maintenance coverage.

7.3. Contractor shall provide (2) copies of operator and maintenance manuals.

7.4. Contractor shall provide an initial 24 hours on-site applications training for up to 15 personnel.

7.5. Contractor shall provide a licensed physicist to certify the scanner before acceptance of the system and will provide quality control documentation for dose calibrator.

7.6. Contractor shall provide a maintenance log of the system to be reviewed by the facility medical maintenance department of WAMC.

7.7. Contractor shall provide power, technical and physical specifications of the complete system to the logistic department of WAMC.

7.8. Contractor will furnish all needed labor, materials, tools, equipment and supplies.

7.9. Contractor will abide and comply with all Information Awareness standards.

7.10. This requirement is subject to inspection and verification by the COR or Assistant Contracting Officer’s Representative (ACOR)...

7.11. Contractor shall provide an awning set-up that accommodates the height and width factors for a mobile medical coach to be parked on the MRI pad in accordance with Facility Management Divisions approval and conditions.

8.0. PROJECTED TIMELINE. Anticipated award is in the month of March 2024.

9.0. MAINTENANCE REPORTING.

Contractor shall provide a copy of Service prior to departure. Contractor will provide a detailed, itemized service report of all services performed to the designated Point of Contract (POC). Attn: Acquisition Management Specialist, Logistics Division, Womack Army Medical Center (WAMC), Fort Bragg, North Carolina 28310. If the Contractor is unable to provide the report at this time, the report will be faxed within 24 hours to (910) 907-6659.

Only the Contracting Officer has the authority to approve any changes to this contract, to include, any increase or decrease of the awarded price.

PERFORMANCE WORK STATEMENT – ADDENDUM FOR ANTI-TERRORISM/OPERATIONS SECURITY

Access and general protection/security policy and procedures. This standard language is for Contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DHA, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

For Contractors requiring Common Access Card (CAC). Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DHA facility and access, via logon, to DHA networks on-site or remotely; (2) Remote access, via logon, to a DHA network using DHA-approved remote access procedures; or (3) Physical access to multiple DHA facilities or multiple non-DHA federally controlled facilities on behalf of the DHA on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For Contractors that do not require CAC, but require access to a DHA facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Threat Awareness Reporting Program. For all Contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), Contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.