A.02 Justification and Approval for Other Than Full SAM.pdf

J & A Control #: 21-RHCO-A-17 Purchase Request #: 11486920

RFQ #: W91YTZ20Q0228

BRAND NAME

Sole Source Determination for Acquisitions under the Simplified Acquisition Threshold (Currently $250K)

1. Contracting Activity: Regional Health Contracting Office – Atlantic (RHCO-A) Gordon Health Contracting Cell (GHCC) 43 Central Hospital Court, Bldg. 332

Fort Gordon, GA. 30905

2. Description of Action:

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: _________ Total Dollar Value: $00.00

Name of Intended Contractor: ACF Technologies, Inc.

Street Address: 35 Haywood Road, Suite 209 City, State, Zip: Ashville, NC 28801

Phone: 828-398-0040

3. Description of Supplies/Services: Q-Flow Hardware Maintenance The contractor shall provide the Q-Flow system maintenance. The Q-Flow system is a customer flow management solution. It computerizes and automates the queuing system for the Department of Pharmacy and Pathology. The system dispenses tickets; estimates wait times, calls patients in pre-determined priorities and provide reports which allows for more efficient management of personnel during identified peak times.

Delivery date: 1 October 2020 – 30 September 2021

4. Authority Cited:

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited: The Q-Flow Corporation provides support to the customer to include software upgrades and update hardware. This system is currently being used and required maintenance coverage. The impact of not having the Q-Flow system in place would require patients to stand in long lines for 10-20 minutes at a time which is not feasible, is inefficient and of poor customer service value as patients would not be adequately serve in a timely manner. Additionally, there would be no mechanism to offer patient priorities such as expedited service for pediatric, surgery or active duty patients. Failure to provide the system will diminish the MTFs ability to sustain and treat patients in wartime situations or operational readiness leading to mission failure.

6. Actions to Increase Competition: No additional action will be taken to increase competition for this requirement. ACF Technologies, Inc. is uniquely differentiated as the only vendor to obtain both the Certificate of Networthiness and Authority to Operate on Army and Navy secure networks. As such, the Q-Flow software platform has authority to reside on these secure networks as a web-based, centralized enterprise ready software platform. ACF is the sole source provider for the Q-Flow application, Video Peripherals and Device Licenses for the Government sector within the United States. A notice of the Governments intent to make a sole source award will be posted to Federal Business Opportunities (FedBizOpps).

7. Market Survey: Market Research was conducted in accordance with FAR Part 10. Although the search revealed that there are small business firms that provides maintenance, only ACF Technologies, Inc can provide maintenance on their equipment.

8. Procurement History:

Previously competed? N/A No Yes Previous Contract or Purchase Order Number: W91YTZ-19-F-0305 Previous authority for less than Full & Open Competition:

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this mini-J&A are accurate and complete to the best of my knowledge and belief.

I certify this product/service is not available using mandatory sources or delivery cannot be made by the required delivery date.

Signature:

8/4/2020

X REGINA FLORENCE

Signed by: FLORENCE.REGINA.1279176622 Submitted by: Regina Florence Position Title: Health Systems Specialist E-mail address: regina.florence.civ@mail.mil Date: 04 Aug 2020

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name:

Position Title:

Email address:

Date: