A.02_Draft SOW for HCY Syncrolift Spare Parts Procurement.pdf

DRAFT STATEMENT OF WORK

Procurement of Syncrolift Spare Parts

Case EG-B-HCY Ras El Tin Naval Base

Alexandria, Egypt 18 April 2023

1. GENERAL: This contract is for the procurement of spare parts for the Syncrolift located at the Ras El Tin Naval Base in Alexandria, Egypt. The list of parts to be procured is attached to this document as Appendix A. As this is a Host Nation supported case the requirements of Foreign Military Sales (FMS) procurements are applicable to this action.

1.1 The vendor, at the time of the solicitation, shall submit detailed and highlighted specifications for all spare parts so that it can be evaluated by the U.S. Army Corps of Engineers (USACE) - Middle East District for compliance to this Statement of Work. This detailed and highlighted specification shall demonstrate compliance with the Statement of Work. All variations to the spare parts listed shall be specifically noted and highlighted in the vendor’s proposal during the solicitation. Vendor is responsible for demonstrating in their proposal that the proposed variation will work with the existing Syncrolift. All proposed variations require approval by the Contracting Officer.

Vendors are also to advise if any of the noted spare parts are obsolete and have been replaced by new parts numbers. These new parts numbers, if any, shall be included in the Vendors proposal along with the appropriate technical data requested above.

1.2 The spare parts shall be installed on the Syncrolift by the Host Nation. Installation or storage instructions, if provided by the spare parts manufacturer, shall be included with delivered material to assist the Host Nation.

1.3 This project consists of the procurement of the Syncrolift spare parts listed on the attached document Appendix A, spare parts warranties (both from the vendor and the manufacturer), and any installation/storage instructions as noted above.

1.4 Firms must be registered in SAM.gov at the time of proposal. The USACE will not award a contract to a firm not registered in SAM.gov.

1.5 All spare parts are to be new, with manufacturer’s warranties intact. Spare parts that have been used for demonstration purposes, or have been reconfigured, rebuilt, or reconditioned are not acceptable. Current or updated versions of the specified spare parts are to be provided as well.

2. INSPECTION ACTIVITIES

2.1 Vendor shall coordinate an inspection of the spare parts prior to pick-up by the designated Freight Forwarder.

Inspection shall be coordinated with the Contracting Officer and the Program Manager at least three weeks in advance of the inspection. The spare parts will be examined by the Program Manager, or his designee, and, possibly, Host Nation representatives. If acceptable, and found to be in compliance, a DD Form 250 “Material Inspection and Receiving Report” form will be signed by the Program Manager which acknowledges acceptance.

2.2 Pre-delivery inspection at port (PDI): All Syncrolift spare parts consider to be “Free on Board (FOB) Destination Only items” delivered to the port of Alexandria shall be inspected by the Vendor, upon delivery and provide a written report of findings, including any damages that may have occurred during shipping. Report shall be provided to the Contracting Officer with a copy to Mr. Emad Abdel Galil Khodeiry, the Contracting Officer’s Representative.

The cost for this inspection shall be included under CLIN 0001.

3. MANUALS: Any manuals provided by the spare parts manufacturer shall be included with the Syncrolift spare parts delivery.

4. PERIOD OF PERFORMANCE: The Vendor shall order, inspect, and have ready for delivery all Syncrolift spare parts listed in Appendix A within 240 calendar days of award except for the Wire Ropes and Wire Rope magnetic test tool (Items 29, 40 and 41 of Appendix A). These three line-items shall be provided FOB Destination to the Port of Alexandria no later than 90 calendar days after award. For items to be shipped via freight forwarder, the vendor must provide the bill of lading (BOL) information to the freight forwarder 60 days in advance to get approval and plan for foreign transportation.

5. POINTS OF CONTACT:

Contracting Officer:

Eric L. Caruso Phone: 540-665-2636 Email: Eric.L.Caruso@usace.army.mil

Contracting Specialist:

Craig L. Carroll Phone: 540-665-6554 Email: Craig.L.Carroll@usace.army.mil

Program Manager:

Ben Strause Phone: 540-678-3088 Email: Benjamin.C.Strause@usace.army.mil

Point of Contact in Egypt/Contracting Officer’s Representative (COR):

Emad Abdel Galil Khodeiry Phone: 540-408-9699 Email: Emad.M.Khodeiry.ln@usace.army.mil

6. SHIPPING INFORMATION:

a. Freight Forwarder:

dfYoung 7465 Candlewood Road, Suite M Baltimore, MD 21076 USA POC: Kathla Dornon, Project Manager 7465 Candlewood Road, Suite M Hanover, MD 21076 PH# 410-684-5242 ext 400 kathla.dornon@dfyoung.com

b. FOB Destination:

Delivery of the following (3) items, from Appendix A shall be shipped by the Contractor directly to the Port of Alexandra, Egypt:

• Item #29 – Ropesys R58 Wire Rope magnetic testing tool, quantity – 2.

• Item #40 – Syncrolift wire rope w/socket 13/8” diameter x 466’ long (right-hand lay galvanized), quantity –

5.

• Item #41 – Syncrolift wire rope w/socket 13/8” diameter x 466’ long (left-hand lay galvanized), quantity –

5.

The geographical location of the port is as follows:

Berths Longitude Latitude East of Alexandria East “34.5252 ’52 29° North “36.9492 ’11 31° mailto:Eric.L.Caruso@usace.army.mil mailto:Craig.L.Carroll@usace.army.mil mailto:Benjamin.C.Strause@usace.army.mil mailto:Emad.M.Khodeiry.ln@usace.army.mil

c. Remaining Syncrolift spare parts shall be shipped to the following address:

Egyptian Ministry of Defense Egyptian Navy, Alexandria, Egypt FMS Case EG-B-HCY

7. CONTRACT LINE-ITEM NUMBER (CLIN) STRUCTURE:

a. CLIN 0001: Procurement and Inspection of the Syncrolift Spare Parts. This is a firm fixed price CLIN having a Period of Performance of 240 days.

b. CLIN 0002: Procurement, Inspection, and direct shipping of the following items only via FOB Destination directly to the Port of Alexandria: Item #29 – Ropesys R58 Wire Rope magnetic testing tool, Item #40 – Syncrolift wire rope w/socket & Item #41 – Syncrolift wire rope w/socket. This is a firm fixed price CLIN having a Period of Performance of 90 days.

NOTE: For freight forwarder items, all items may be partially shipped as they become available.

8. DUTIES, TAXES, AND LICENSE FEES:

a. All materials, equipment and supplies that are for use and/or incorporation into the project are exempt from taxes, duties, and license fees under the terms of the Agreement between the Government of the United States and the host Government (Egypt). The Contractor warrants his price for this contract is exclusive of any such charges.

b. If after the date of this contract and except for the provisions of paragraph c. below, the Contractor is required by the host Government to pay any such taxes, duties, or license fees paid directly to the host Government on materials, equipment, and supplies for use and/or incorporation into this project, the Contractor shall notify the Contracting Officer in writing. Upon satisfactory proof of the payment of such duties, taxes, or custom fees, the Contractor/Vendor shall seek reimbursement through the Egyptian Finance Ministry/Tax Authority, as the U.S.

Government cannot reimburse contractors or vendors for these costs.

c. Contractor owned or controlled material, equipment and supplies sold or disposed of by the Contractor may be subject to the imposition of local duties and within the Host country taxes. No reimbursement will be made under this clause for such transactions.

9. HOST COUNTRY TAXES AND FEES:

a. The Government of Egypt, its agencies, and political subdivisions shall levy no taxes or fees (including taxes on individual or corporate income or property customs or import duties, and other taxes on employee personal household goods, supplies and personal effects imported into Egypt for personal use) on the Contractor, its subcontractors, the employees of either and the dependents of such employees. This tax exclusion does not apply to the Government of Egypt taxes levied on the purchase of personal household goods, supplies or personal effects or automobiles in Egypt by the employees of the Contractor or employees of its subcontractors. This paragraph does not apply to Egyptian employees of the Contractor or Egyptian subcontractors or their employees.

b. If, notwithstanding the above, taxes, duties or similar charges are imposed by the Government of Egypt, under the excepted circumstances described above, the costs thereby incurred by the Contractor shall be reimbursed in the amount of payment by the host nation. The U.S. Government cannot pay for any host nation-imposed taxes or fees.

10. SAFEGUARDING OF INFORMATION:

The personnel employed on this contract may, in the performance of their assigned duties, have access to data and information pertaining to location of goods, supplies, parts, equipment, vehicles, and explosives. Knowledge of this nature is considered restricted security information. This information shall be protected and safeguarded against disclosure to any unauthorized person or party and shall be furnished or used on an official "need to know" basis only. Safeguarding of information is extended to dependents and guests of employees, who may, in any manner, obtain knowledge of the Host Government military capacity. Taking of photographs on-site is prohibited.