A.02 Dove Tree UPDATED J&A Redacted.pdf

Control Number: 22-RHCO-A-164 Solicitation Number: W91YTZ22Q0022

(30 November 2018) 1

Brand Name Determination for Actions under the Simplified Acquisition Threshold (Currently $250K)

1. Contracting Activity:

Regional Health Contacting Activity – Atlantic (RHCO-A) Bragg Health Contracting Branch 6021 5th Street, Building 1467 Fort Belvoir, VA 22060-5505

2. Description of Action:

Requirement: New Repeat Pricing: Firm-Fixed Price Time & Materials Cost Funds: OMA Other Funds: _________ Total Dollar Value:

Required delivery date or period of performance: 1 April 2022 thru 31 March 2026

Currently awaiting Authority to Operate (ATO) approval.

Name of Intended Contractor: DOVE TREE CANYON SOFTWARE INC.

Street Address: 707 BROADWAY STE 1240 City, State, Zip: SAN DIEGO, CA 92101-5322

Phone: 619-236-8895

3. Description of Supplies/Services:

Contractor shall provide customized software support and maintenance for the Medical Warehouse Carousel System located in Womack Army Medical Center (WAMC), Fort Bragg, North Carolina.

Contractor shall also provide random sampling software to provide the Environmental Services Branch the ability to randomly select hospital rooms for inspection.

CLIN Period of Performance Amount

Base 1 April 2022 - 31 March 2023

1st Option Year 1 April 2023 –31 March 2024

2nd Option Year 1 April 2024 – 31 March 2025

3rd Option Year 1 April 2025 – 31 March 2026

Total

4. Authority Cited:

(a) FAR 13.106-1(b)(1)(i): Only one source reasonably available (e.g., urgency, exclusive licensing agreement, brand name or industrial mobilization); OR

(b) FAR 13.106-1(b)(1)(ii): Only one source can provide a portion of the purchase that is a particular brand-name item; OR

(c) FAR 8.405-6(a)(1)(i)(A): An urgent and compelling need exists, and following the procedures would result in unacceptable delays; OR

(30 November 2018) 2

(d) FAR 8.405-6(a)(1)(i)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; OR

(e) FAR 8.405-6(a)(1)(i)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order not previously issued under sole-source or limited-sources procedures.

5. Reason for Authority Cited Dove Tree Canyon Software is a proprietary software designed specifically for the carousel system located at WAMC. The required maintenance and customized software support is currently being provided by Dove Tree Canyon Software Inc., (Small Business for NAICS 541511). Medical Delivery Systems:

The software controls horizontal carousels located in the hospital. The software must interface with hospital systems and Defense Medical Logistics Standard Support (DMLSS). Random Sampling:

Software randomly selects WAMC rooms for hospital personnel to inspect. Reports are also generated to allow WAMC inspectors to monitor housekeeping performance and stay in compliance with Medical Command (MEDCOM) guidance. If this contract is not in place horizontal carousels will not be able to store and provide supplies to patients. WAMC inspectors will not be in compliance with MEDCOM guidance that requires a random sampling program. Without an operational carousel a significant amount of delay and back log in patient care that can occur from not receiving medical supplies/stock in a timely and efficient manner. The Random Sampling software allow the Environmental Services Branch to fairly and randomly select hospital rooms for inspection. It is critical that hospital rooms are cleaned in accordance with the current housekeeping contract.

6. Actions to Increase Competition:

Dove Tree Canyon Software, Inc. is a proprietary software and maintenance system and has been programmed in previous contracts based on WAMC needs. This requirement will be posted to the BetaSam.gov website along with the Justification and Approval.

7. Market Survey:

Dove Tree Canyon Software Inc. is the creator and sole proprietor of Dove Tree Canyon Software. There are no other vendors or manufacturers with this software component. No other competitors are authorized access to this product or use of this software component.

Results of the search using NAICS 541511 and Keywords “Carousel Helpdesk Support”

Economic Group Number of Firms Found

Currently SDB Certified 0

Currently HUBZone Certified 0

Service-Disabled Veteran 0

Veteran 0

Woman or Woman Owned 0

Currently 8(a) Certified 0

8. Procurement History:

Previous Contract or Purchase Order Number: W91YTZ17P1971 or N/A Previously competed? N/A No Yes Previous authority for less than Full & Open Competition: FAR 8.405-6(a)(1)(i)(B):

(30 November 2018) 3

9. Technical / Requirements Certification: I certify that the support data under my cognizance which are included in this brand name determination are accurate and complete to the best of my knowledge and belief.

I certify this product/service is not available using mandatory sources or delivery cannot be made by the required delivery date.

Submitted By: Gloria C. Mikell Position Title : Financial Management Analyst

Email address: Gloria.c.mikell.civ@mail.mil Date: 12 February 2022

10. Contracting Officer Certification and Approval: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Signature:

Typed Name: Lonnie K. Robinson Position Title: Contracting Officer

Email address: Lonnie.k.robinson.civ@mail.mil Date:

mailto:Lonnie.k.robinson.civ@mail.mil