A.02.SOW_Bayou Cocodrie Drainage Structure Repair Project_UPDATED (1).docx

TCPP - BAYOU COCODRIE

DRAINAGE STRUCTURE REPAIR PROJECT

The work defined by this specification consists of repairing the Bayou Cocodrie drainage structure near Blackhawk, Louisiana. All contract employees must wear or otherwise display a plainly seen identification label that bares the employee’s name and Contractor’s company name.

Site visit is required to gather additional details including, but not limited to, obstacles, working environment, etc.

Contract work shall be completed NLT 12 months after contract award.

A separate Notice to Proceed (NTP) will be issued after contract award.

1.0 SCOPE OF WORK

The work defined by this specification consists of repairing the Bayou Cocodrie drainage structure. This repair includes, but is not limited to, replacing and adjusting gate wedges and wedge blocks, repairing embedded metal (gate slots and frames), replacing gate anodes and seals, replacing riverside-stoplog slots, and refurbishing lift units.

*Contractor must provide all supervision, labor, equipment/tools, etc. necessary to perform the service work including but not limited to the below:

1.1 Gate Repair

a. Contractor shall be responsible for replacing gate wedges, wedge blocks, and anodes (see Attachment 1 Gate Drawings for details). Contractor shall adjust wedges and wedge blocks after repairs are complete and when gates are in the fully closed position.

b. Contractor shall blast and paint the gates to USACE specs (see Attachment 2 Paint Specs). Painting of gates shall be coated with System No. 5-E-Z (see Attachment 2 Paint Specs).

1.2 Embedded Metals Repairs

a. Contractor shall repair/replace embedded metals in gate slots and gate frame including, but not limited to, grinding smooth pits, replacing welds with section loss, and repair of weld discontinuities.

b. Contractor shall blast and paint repaired gate slots and frames to USACE specs (see Attachment 2 Paint Specs). Painting of slots, gate appurtenances, and all stainless steel shall be coated with System No. 5-E-Z (see Attachment 2 Paint Specs).

c. Contractor shall replace riverside-stoplog slots. Stoplog slots shall be primed and painted to USACE specs (see Attachment 2 Paint Specs). Painting of stoplog slots shall be coated with System No. 5-E-Z (see Attachment 2 Paint Specs).

d. Contractor shall replace the horizontal and the vertical bronze gate seals (see Attachment 1 Gate Details for details).

e. All bronze castings, extrusions (sealing strips), and fasteners shall not receive paint.

1.3 Lift Unit Refurbishment

Each lift unit is comprised of (1) actuator, (1) tandem shaft, and (2) gearboxes. Bayou Cocodrie totals 5 lift units [(5) actuators, (5) tandem shafts, and (10) gearboxes].

a. Contractor shall refurbish the existing lift units. This refurbishment includes, but is not limited to, replacing lift nuts, seals, lubrication, and actuators (5 total). Any removed parts (e.g. oilers and stem covers) shall be reinstalled in working order after the refurbishment is complete. Light weight, air compressor oil about 10W

b. New actuators must have adjustable torque switches, limit switches, and room in the panel box for future implementation of additional relays.

c. New actuators must meet minimum performance metrics of existing actuators (see Attachment 3 Lift Unit Details).

d. Gearbox lubrication shall be replaced with MOBIL RARUS 824 Synthetic Compressor Oil or approved equivalent. See Section 5.1c for submittal requirement.

e. Contractor shall replace existing electrical service wires/cables and conduit from each actuator to the distribution panel.

f. Contractor shall set torque switches, limit switches, and stop nuts after repairs are made. Contractor shall coordinate with the Tensas Cocodrie Pumping Plant (TCPP) staff to raise and lower gates.

1.4 To minimize impacts on operation, a maximum of (1) sluice gate may be removed at a time. Deviation from this requirement must be approved in writing by the Project Engineer or COR.

a. In the event of highwater (riverside), Bayou Cocodrie’s gates will need to be lowered and closed. There is a set of riverside stoplogs onsite. If a gate has been removed from the structure, the Contractor shall be responsible for positioning the riverside stoplogs into place.

1.5 Project Location

Coordinates: 31.196922, -91.677547

1.6 The Contractor must notify the TCPP supervisor/COR at least two days before the expected start date. Contractor must coordinate on a daily basis the personnel & equipment accountability on grounds.

2.0 TO BE FURNISHED BY THE CONTRACTOR

2.1 In BID: Contractor shall submit a schedule to include, but not limited to, the duration of repair processes, estimated lead times, and projected start and completion dates.

2.2 In BID: Provide Warranty as noted in Section 4.0

2.3 All materials supplied shall be provided by the Contractor. The contractor is responsible for their own source of utilities including but not limited to electric, water, gas etc. to perform service.

3.0 QUALITY CONTROL

3.1 Contractor shall be responsible for all inspections and conformance to the requirements of this specification and contract requirements.

3.2 All materials shall be free from defects and imperfections, of a recent manufacture, unused, and of the classifications and grades specified unless otherwise approved. Materials not specifically described shall, as far as practicable, conform to the latest specifications of the American Society for testing and materials.

4.0 WARRANTY

4.1 The Contractor shall furnish the Government, under separate cover, the company standard industrial warranty for the service work, replacement parts, etc. – minimum of one (1) year.

5.0 SUBMITTAL REQUIREMENTS

Contractor shall submit the following items to the Project Engineer:

5.1 Contractor shall submit product data on all supplied paints, gates, hardware, etc. These documents should pertain to, but are not limited to, specs, manufacturer, model numbers, material safety data sheets (MSDS), shop drawings, O&M manuals, warranty, etc.

a. Contractor shall submit the selected replacement actuator to the Project Engineer for approval. This approval shall be made in writing before procurement/installation.

b. Contractor shall provide drawings and O&M manuals for the replacement actuators. This submittal includes providing one hardcopy and one digital copy (pdf.) to the Project Engineer and TCPP Supervisor.

c. Contractor shall submit selected gearbox lubrication for approval by Project Engineer.

5.2 Contractor shall submit a schedule to include, but not be limited to, the duration of repair processes, estimated lead times, and projected start and completion dates.

5.3 Contractor shall submit certificates of Coating Thickness Gage Qualification, Qualified Coating Applicator, etc. (see Attachment 2 Paint Specs).

6.0 SECURITY REQUIREMENTS

6.1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures, to include identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

6.2 Antiterrorism (AT) Level 1 training: All contract personnel requiring routine access to Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

6.3 Physical security and access control requirements: All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. Contract personnel requiring unescorted access to meet contract performance requirements on a DoD installation in the US shall be vetted by the installation/facility Provost Marshal/Directorate of Emergency Services/Security Office using the National Crime Information Center-Interstate Identification Index (commonly referred to as “NCIC-III”) and Terrorist Screening Database (commonly referred to as “TSDB”). Contract personnel shall comply with all personal identity verification requirements specified in installation/facility policies and procedures. Contract personnel who do not meet requirements for unescorted access to USACE facilities shall coordinate escorted access with the Government representative, as needed. Contract personnel who receive keys, access cards, or lock combinations that provide access to government-owned property shall comply with key and lock control procedures of the RA.

6.4 Suspicious Activity Reporting training (e.g., iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

6.5 Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

6.6 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/ eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.