A.02.17 DRAFT Ammonia SOW 2022 FINAL-v1.pdf

STATEMENT OF WORK

(a) Requirement. The Contractor shall furnish all of Washington Aqueduct’s aqua ammonia 19% in accordance with the specifications within this Statement of Work (SOW). Aqua ammonia is used at Washington Aqueduct’s two water treatment plants (WTPs), Dalecarlia WTP and McMillan WTP. The aqua ammonia shall conform to the requirements of ANSI/AWWA Standard B306, latest revision, except as modified or supplemented herein, and shall be certified to meet National Sanitation Foundation / American National Standards Institute Standard (NSF/ANSI) Standard 60.

(1) General summary of requirements.

(i) Chemical name: ammonia.

(ii) Strength: 19 percent.

(iii) Delivery form (tote vs. bulk): bulk.

(iv) NSF/ANSI certification: 60.

(v) AWWA standard: B306, latest revision.

(b) Period of performance. The period of performance shall be for a period of two years from date of award.

(c) Government projected requirements. Maximum and minimum quantities are as follows:

(1) Maximum total contract capacity not to exceed 680 dry tons over the two-year contract duration.

(2) Minimum quantity: 10 dry tons.

(d) Information required upon contract award. Immediately upon contract award and at least seven days prior to initial delivery the Contractor shall submit the following information to:

Aqueduct-ChemDelivery@usace.army.mil WADinvoices@usace.army.mil

WADprocurement@usace.army.mil

(1) Product information bulletin from product manufacturer.

(2) Certification from accredited certification organization of compliance with NSF/ANSI 60.

(3) Safety Data Sheet (SDS) that complies with paragraph (g) of 29 CFR 1910.1200.

(4) Contact information for sales, ordering, dispatching, delivery, technical support, and safety. This information should include points of contact (POCs), mailing addresses, email addresses, phone numbers, and after-hours contact information.

(5) Emergency POC phone number and email address to be used in the event of an emergency cancellation.

(6) A completed, signed Accident Prevention Plan (APP) as detailed below.

(i) The Contractor must follow the requirements defined in Part 1910, Title 29 of the Code of Federal Regulations and in the EM 385-1-1, 15 Sep 08, the primary safety manual for USACE as applicable. The latter can be found at the following website:

https://www.publications.usace.army.mil/portals/76/publications/engineermanuals/em_385-1-1.pdf .

DRAFT

https://www.publications.usace.army.mil/portals/76/publications/engineermanuals/em_385-1-1.pdf

(ii) The APP shall identify any hazards involved in handling aqua ammonia shall discuss control measures to be taken. The plan interface with the Contractor’s overall safety and health program. A copy shall be available with each delivery.

(iii) The APP shall include the following:

(A) Title, signature, and phone number of the plan preparer.

(B) Background information to include chemical identification, manufacturer information, product information sheet, and an SDS.

(C) Responsibilities and lines of authority to include:

(1) Statement of Contractor’s ultimate responsibility for implementation of its safety and occupational health program, including a hazard communication program.

(2) Identification and accountability of personnel responsible for safety.

(D) Documentation of training for all contractor and subcontractor employees as required in Section H of this contract.

(E) Accident and spill response procedures. Accidents must be investigated and reported to the Contracting Officer’s Representative (COR) as soon as possible but no later than 24 hours after occurring. An accident that results in a fatality or a permanent partial or permanent total disability shall be immediately reported to the COR.

(F) Identification of personal protective equipment (PPE) to be provided to Contractor personnel.

(1) Identify minimum requirements for employees’ work clothing.

(2) Identify the type of gloves appropriate for the delivery of aqua ammonia.

(6) The Contractor shall provide updated information to the Government should there be changes to any of the above.

(e) Physical / chemical requirements. Ammonia shall meet or exceed the ANSI/AWWA Standard B306, latest revision except as modified or supplemented herein. All sampling and testing shall be in accordance with ANSI/AWWA Standard B306, latest revision. Ammonia supplied shall conform to the following requirements:

Physical/Chemical Characteristics

Parameter Minimum Required Maximum Allowed

Ammonia (NH3), % (w/w) 18.5 19.7

Specific Gravity 0.9272 0.9310

Carbon dioxide (CO2), mg/L 2

Sulfate (SO4), mg/L 2

Iron (Fe), mg/L 0.3

Chloride, mg/L 0.5

Phosphates (PO4), mg/L 2

Residue after ignition, mg/L 5

(1) The aqua ammonia supplied shall be in liquid form.

(f) Delivery.

(1) Delivery date and time shall be determined upon placement of an order. The authorized representative(s) of the Washington Aqueduct will provide the delivery date, time, and specific quantities required one week in advance of the required delivery date.

(2) Quantity. The Contractor shall make aqua ammonia deliveries upon request, in single-unit tanker trucks, in quantities as listed below:

(i) Dalecarlia WTP: Each tanker truck delivery (“load”) is limited to 6,000 gallons.

(ii) McMillan: Each tanker truck delivery (“load”) is limited to 6,000 gallons.

(3) Tanker trucks shall be weighed prior to each delivery and the net wet weight of delivered product in pounds shall be machine stamped on each delivery ticket.

(4) Tamper-evident seal. The unloading hose coupling, manway, and hatch of each tanker truck shall be sealed and shall include a security tag number (see NSF/ANSI Standard 60 Section 3.9.3.1). The security tag numbers shall be submitted via email to Washington Aqueduct addresses below after each cargo trailer has been loaded and is ready for shipping.

Dalecarlia WTP Deliveries:

Aqueduct-ChemDelivery@usace.army.mil

Operator@usace.army.mil Dalecarlia.Guard@usace.army.mil

McMillan WTP Deliveries:

Aqueduct-ChemDelivery@usace.army.mil McMillan@usace.army.mil

McMillan.Guard@usace.army.mil

(5) All delivery drivers shall possess a valid commercial driver's license with the proper Hazardous Material (HAZMAT) endorsements accepted by District of Columbia. All delivery personnel must have company cell phones to facilitate deliveries.

(6) Prior to each delivery leaving the manufacturing facility, the Contractor shall send an email to addresses listed in paragraph (f)(4) above containing the following information:

(i) Chemical product name / manufacturer name.

(ii) Bill of lading number.

(iii) Departure date and time.

(iv) Expected delivery date and time.

(v) Name of hauling company to be used.

(vi) Driver / operator's name and driver's license number and state of issue.

(vii) Truck license plate number.

(viii) Cargo trailer license plate number.

(ix) Seal numbers for all hatches and doors as required in paragraph (f)(4) above.

(x) Photograph of driver / operator.

(7) Upon arrival at the facility, the tanker / cargo trailer driver / operator shall present to on-site Washington Aqueduct personnel the following items:

(i) Bill of lading including lot number of the specific load of chemical delivered.

(ii) Machine-stamped weight certificate.

(iii) Affidavit of Compliance stating that the material provided conforms with the applicable requirements of ANSI/AWWA B306, latest revision, for 19% aqua ammonia.

(iv) Certified manufacturer’s laboratory report containing the following:

(A) Date of manufacture.

(B) Date of shipment.

(C) Residue after ignition.

(D) Percent by weight of Anhydrous Ammonia (NH3).

(E) Specific gravity and reference temperature.

(8) Delivery window. Chemical delivery shall be between 7:00AM and 2:00PM Monday through Friday except Federal holidays. Any exception to this requirement must be approved via email by a Washington Aqueduct representative.

(9) If a load is rejected, the Contractor shall have 24 hours to supply another shipment. If the Contractor is unable or unwilling to supply another shipment within this time period, Washington Aqueduct has the right to procure a shipment from another source. See more on the rejection of deliveries within paragraph (h) of this section.

(10) All delivery vehicles used for the chemical delivery under this contract shall be in good mechanical order and shall be in full compliance with the applicable requirements of the Hazardous Materials Regulations of the Department of Transportation, Code of Federal Regulations, as currently issued.

(11) All deliveries of chemical shall be freight prepaid, F.O.B. to the following Government facilities:

Washington Aqueduct Dalecarlia Water Treatment Plant

5900 MacArthur Blvd, NW Washington, DC 20016

Washington Aqueduct

McMillan Water Treatment Plant 2500 First Street NW, Washington, D.C. 20001

(12) The following directions provided for ease of delivery:

(i) Directions to the Dalecarlia WTP: From 495 take the River Road exit towards Washington, D.C. Take a right on to Goldsboro Road (614). Take a left on to Massachusetts Avenue. At the Westmoreland Circle take the second right on to Dalecarlia Parkway. Merge right on to Loughboro Road. Take a right on to MacArthur Boulevard. Take a left at the Dalecarlia WTP gate.

(ii) Directions to the McMillan WTP: From 495 take the Georgia Avenue south exit towards Washington, D.C. Turn left on to Harvard Street. Turn left on to 5th Street then keep to the right around the reservoir. Turn right on to 1st Street. Turn right at the McMillan WTP gate.

(g) Offloading requirements.

(1) Sampling and testing prior to offloading. At the sole discretion of Washington Aqueduct, the Contractor’s delivery driver may occasionally be asked to provide a sample of the chemical from the delivery vehicle before unloading the cargo. Washington Aqueduct will supply the sample container and the driver shall collect the sample from the transportation equipment and turn it over to a Washington Aqueduct representative. Alternatively, the Contractor shall allow Washington Aqueduct to collect a sample of the product from Washington Aqueduct’s transfer piping at the beginning of the offloading process. The collected sample shall be considered representative of the Contractor’s product. Washington Aqueduct reserves the right to subject samples of the chemical to quick tests to ensure that product meets basic specifications of this contract. The Contractor shall allow 60 minutes for this testing to be completed.

(2) Removal of security tags. Upon arrival and after seal numbers are verified by Washington Aqueduct personnel to assure the cargo has not been tampered with, security tags are to be removed from hose coupling, manways, and hatches in presence of Washington Aqueduct personnel.

(3) Filling appropriate tanks. A Washington Aqueduct representative will identify the proper storage tank(s) to fill for each delivery. The Contractor shall be responsible for transferring the chemical from the delivery vehicle into the storage tanks at the delivery site and shall observe the entire filling operation at each delivery site. The Contractor shall be responsible for any accidental discharge of the product into the wrong storage tank(s).

(4) Air padding system. The Contractor shall provide an air padding system (air compressor and pumping system) to be used as an alternative to Washington Aqueduct’s transfer system at Washington Aqueduct’s sole discretion.

Contractor shall furnish a Washington Aqueduct- approved, leak-free connection device between the vehicle and Washington Aqueduct’s intake receptacle (a quick-disconnect coupling compatible with the WTPs’ couplings).

Contractor shall provide all necessary hoses, fittings, air-padding, etc. required to safely and efficiently offload the chemical into designated storage tanks.

(h) Rejection of deliveries.

(1) Failure to provide required documentation upon delivery constitutes grounds for rejection of deliveries.

(2) The aqua ammonia shall be delivered in tanker trucks dedicated only to transporting Ammonia. Washington Aqueduct reserves the right to reject any delivery that has evidence of contamination or where security seals are missing or damaged.

(3) Any load tested by Washington Aqueduct that fails to comply with the specifications of this contract shall constitute grounds for rejection of that load.

(i) Spillage.

(1) The Contractor shall immediately report any spills caused during filling operations to the Operations Control center of the Dalecarlia WTP or the McMillan WTP (as applicable).

(2) The Contractor shall be responsible for any spills or hazardous chemical releases resulting from the failure of its or its subcontractor’s delivery equipment or from failure of attendant delivery personnel to properly perform their duties.

(3) The Contractor shall take immediate and appropriate actions to clean up any spill. The Contractor shall be responsible for clean-up of spillage and contaminated matter in accordance with all applicable laws and regulations.

(4) If a spill is not cleaned up, Washington Aqueduct may hire a certified hazardous material handling company to clean up the spill at the Contractor’s expense. Any such costs will be deducted from the amount due to the Contractor for that delivery.

(j) Ordering procedures.

(1) Refer to paragraph (f) above. The Contracting Officer will notify the Contractor of a requirement by issuing a delivery order using a Standard Form 1449. The Contractor shall confirm, within 24 hours of receiving the request, that they are able to deliver the specified quantity at the specified date and time. If this confirmation is not received within the specified time, the Washington Aqueduct may procure the delivery from another source.

(2) Each delivery order will include the following information at a minimum:

(i) Effective date of delivery order.

(ii) Contract and delivery order numbers.

(iii) Fixed price of the delivery order.

(iv) Delivery requirements – date, time, product name (Aqua Ammonia 19%), and quantity of loads / totes required;

see definition of load above in paragraph (f)(2)(i) above.

(v) Accounting and appropriation data.

(3) Cancellation of orders. Cancellation up to 24 hours prior to the scheduled delivery date will incur no charge to the Government.

(4) Emergency deliveries may be required within 24 hours after notification and might include holiday and night hours.

STATEMENT OF WORK