A.02.12 PWS JRL Vault services fy 22 - fy26.docx

Performance Work Statement Vault Pumping Jennings Randolph Lake

GENERAL

The contractor shall furnish all necessary labor and equipment necessary for removal and disposal off site of raw sewage contained in various vault latrines at the public use areas and administrative facilities at Jennings Randolph Lake.

CONTRACTOR CAPABILITY REQUIREMENTS

A. The contractor shall furnish all necessary labor and equipment necessary for removal and disposal off site in accordance with all applicable laws, rules and regulations governing disposal of waste products.

B. The Contractor shall supply one handicap accessible Port-A-John to be placed near the picnic pavilion located in the Robert w. Craig campground. Contractor shall coordinate placement of the Port-A-John with the project staff. The Port-A-John shall be cleaned and serviced at the beginning of each month beginning in May – September for a total of 5 services.

C. Response Time: Every attempt will be made to maximize service request lead time. In most instances, lead time would be approximately two to three days. Occasionally, emergency requests will be made for service within a two-hour time frame to avoid closing a recreation area or restroom, including weekends and holidays. The contractor must be able to supply a minimum of 4 port-a-johns (handicap accessible or regular) in an emergency within a two-hour time frame when requested on a 24/7 basis.

D. Availability: A phone number must be provided that can be used on a 24/7 basis, and recording devices assigned to this number must be checked on a regular basis. Attempts will be made to have vaults pumped prior to a holiday (Memorial Day, July 4th, Labor Day) weekend and immediately afterwards if needed.

E. Truck Capability Requirements: The Contractor must have two haul trucks to bid on this contract. Contractor ‘s main haul truck must have a minimum 6,000-gallon capacity to minimize excessive trips in the timely removal of raw sewage. The second truck must have a minimum 2000-gallon capacity. Based on the size of the largest vault, two trucks may be required in order not to shut down a recreation area.

F. Miscellaneous Requirements: No contractor will enter any vaults without meeting all confined space requirements specified by the Corps of Engineers. Invoices for payment must be submitted immediately after each service is rendered.

SAFETY REQUIREMENTS

A. The contractor will be subject to extensive visitor contact while performing duties. All contractor employees shall be clean and neat in appearance and wear appropriate clothing subject to the approval of the Operations Project Manager. Questions from visitors to contractor personnel regarding policy or management of the facilities shall be referred to Park personnel.

B. The Contractor and Employees shall not use or be under the influence of drugs or alcohol at any time while performing the obligations of this contract or giving the public the appearance of same. During an on duty status, the Contractor and contractor representatives must hold themselves to the standard of acceptable behavior expected of the public and to all rules and regulations governing Corps property and facilities. Unacceptable behavior deemed so by the Project Operations Manager, that brings discredit to the Government or the contractor may be grounds for termination of the contract.

C. Special care must be exercised to avoid damaging any facility and the contractor will repair or restore any damage to said facilities (buildings, signposts, trees, shrubbery, roadways, etc.) resulting from the contractor's failure to exercise reasonable care in the performance of the work. If the contractor fails or refuses to repair any such damage promptly, the Operations Project Manager may have the work performed by others and charge the cost thereof to the contractor. The contractor will exercise extreme care to protect all visitors from injury and their property from harm and/or damage.

D. The Contractor or employees shall not carry or possess firearms or weapons in the park or maintain them in their vehicles or work areas while in a duty status.

E. All work shall be performed in an orderly and workmanlike manner and shall meet the approval of the Operations Project Manager. If services are found to be deficient in workmanship or otherwise unacceptable, the Government reserves the right to reject such services and require that the work be performed again at no additional cost to the Government.

F. All equipment and vehicles shall comply with all applicable local, state, and federal laws and regulations.

G. Prospective bidders are required to attend a mandatory pre bid site meeting to qualify to bid on this contract and inspect the actual locations of the facilities prior to submitting a bid.

H. Visitor safety is just as much a concern as any other feature of the work. The contractor will exercise extraordinary caution and extreme care to assure that vault content removal operations do not endanger the visiting public.

I. The contractor is responsible for cleaning any spills of waste from the site immediately

SECURITY/ANTI-TERRORISM

A. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

B. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

C. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

PRE-WORK MEETING

A. The Contractor will attend a Pre-work meeting no later than ten (10) working days after the initial year of the award of the contract, and the third (3rd) or fourth (4th) week of January for each subsequent award year.

B. During the pre-work meeting the Contractor shall provide an Accident Prevention Plan to include, but not limited to, the following:

1. Method that the Contractor will employ to complete and document successful completion of employee training regarding knowledge of the contract specifications and safety.

2. Accident Prevention Plan. Plans must be approved prior to start of work.

3. Current Certificate of Insurance.

INSPECTIONS

Selection of Facilities for Inspection: Any and all facilities are subject to daily Government inspection at any given time. At a minimum, a random sampling of 10% of the facilities can be expected based on random sampling procedures. At a maximum, 100% of the facilities can be inspected.

BASIS OF PAYMENT

A. Payment shall be made on a monthly basis unless otherwise authorized by the Operations Project Manager.

B. The contractor shall submit itemized invoices on a monthly basis based on work completed. Invoice shall accurately reflect work completed within the time frame as recorded on the invoice. Incorrect invoices will be returned to the Contractor for correction before processing. Invoices will be processed electronically for payment.

C. Invoices for payment are to be submitted to:

D. Bids will be submitted on the quote sheet. Due to the vagaries of visitation and the opening/closing dates subject to change due to weather, construction, or circumstances beyond the Government control, the estimated frequency and estimated number of services for each facility will be subject to significant variation. However, prospective bidders are advised that no adjustment in contract unit prices will be considered for deviations of less than 50% above or below the estimated number of services shown in the Unit Price Schedule.

CONTRACT PERIOD

A. This contract shall begin on January 01, 2022 or the date of contract award, whichever is later, and shall end on December 31, 2022, both dates inclusive, unless terminated sooner under the provisions of this contract.

B. In addition to the period set forth above, the Government may elect to renew the contract in yearly increments not to exceed a total of four additional increments. If the Government elects to renew the contract, the same contract conditions and contract unit prices will prevail in the renewal period as in the initial period. The option for renewal of any (or none) of the additional periods is solely at the discretion of the Government and the contractor shall make no claim for any reason as a result of the Government exercising or failing to exercise this option.

1. The period of service for Option Year 1, if exercised, shall be from January 01, 2023 through December 31, 2023.

2. The period of service for Option Year 2, if exercised, shall be from January 01, 2024 through December 31, 2024.

3. The period of service for Option Year 3, if exercised, shall be from January 01, 2025 through December 31, 2025.

4. The period of service for Option Year 4, if exercised, shall be from January 01, 2026 through December 31, 2026.