A.02.12 PWS - 30 Nov 21-Rr.doc

PERFORAMCE WORK STATEMENT

REFUSE REMOVAL

JENNINGS RANDOLPH LAKE

P.O. BOX 247

ELK GARDEN, WEST VIRGINIA 26717

ARTICLE NO. 1 ‑ GENERAL

1. A. The contractor shall furnish all necessary labor, equipment, and containers necessary for trash collection and refuse removal at the public use areas and administrative facilities at Jennings Randolph Lake.

1. B. The contractor shall provide eight (8) dumpsters or containers, each approximately four (4) cubic yards in volume. The containers will be of the top loading type and will be located as follows: One (1) at the maintenance shop, one (1) at the beach, two (2) at the picnic area, and four (4) at the campground. The containers shall be freshly painted within the last year, shall be clearly marked with the work "REFUSE" in 12‑inch block letters on the sides and front, and the containers shall be kept in good repair throughout the life of the contract. All containers shall be subject to the approval of the Operations Project Manager.

1. C. All refuse and trash will be removed from within and adjacent to each container at the hereinafter specified time of collection. Suitable covers must be provided for all vehicles to prevent scattering of paper and other debris during transit. Any spillage on Government property or adjacent highways will be cleaned up immediately. All dumpsters must be placed on designated concrete pad after pickups.

1. D. The contractor shall dispose of all garbage, trash, debris, and refuse off the project site in accordance with all applicable laws, rules and regulations governing disposal of solid waste materials.

ARTICLE NO. 2 ‑ CONTRACTOR CAPABILITY REQUIREMENTS

2. A. The contractor must furnish sufficient labor, equipment, and supplies to perform all work required. All materials, equipment and supplies furnished by the contractor will be subject to the approval of the Operations Project Manager.

2. B. All work is to be performed between 8:00 AM and NOON. Pickup will be scheduled on a consistent weekday (Monday thru Friday). Regular scheduled pickup day will be provided to the Operations Project Manager at the Pre-Work Conference.

2. C. The contractor may be subject to extensive visitor contact while performing duties. All contractor employees shall be clean and neat in appearance and wear appropriate clothing subject to the approval of the Operations Project Manager. Questions from visitors to contractor personnel regarding policy or management of the facilities shall be referred to Park personnel.

2. D. All work shall be performed in an orderly and workmanlike manner and shall meet the approval of the Operations Project Manager. If services are found to be deficient in workmanship or otherwise unacceptable, the Government reserves the right to reject such services and require that the work be performed again at no additional cost to the Government.

2. E. Prospective bidders are encouraged to visit and inspect the actual locations of the containers and to discuss the contract requirements with the COR prior to submitting a bid.

ARTICLE NO. 3 ‑ SAFETY REQUIREMENTS

3. A. Equipment and vehicles will be used or parked only at locations designated by the Operations Project Manager. Trucks or other vehicles will not be driven or parked in unsafe positions or off designated roadways and parking areas. Drivers of all contractor vehicles will comply with all applicable local, state, and federal laws and regulations.

3. B. Special care must be exercised to avoid damaging any facility and the contractor will repair or restore any damage to said facilities (buildings, signposts, trees, shrubbery, roadways, etc.) resulting from the contractor's failure to exercise reasonable care in the performance of the work. If the contractor fails or refuses to repair any such damage promptly, the Operations Project Manager may have the work performed by others and charge the cost thereof to the contractor. The contractor will exercise extreme care to protect all visitors from injury and their property from harm and/or damage.

3. C. All equipment and vehicles shall comply with all applicable local, state, and federal laws and regulations.

3. D. Visitor safety is just as much a concern as any other feature of the work. The contractor will exercise extraordinary caution and extreme care to assure that trash and refuse removal operations do not endanger the visiting public.

ARTICLE NO. 4 ‑ FREQUENCY OF COLLECTION

4. A. MAINTENANCE SHOP: Beginning the first week in January and every week thereafter, EXCLUDING HOLIDAYS that fall on scheduled pickup days, until and including the last week in December for a possible total of 47 collections (one container) per year. Number of pickups may vary year to year depending the start and end dates per calendar year

4. B. HOWELL RUN PICNIC AREA: Beginning the first week in May and every week thereafter, HOLIDAYS INCLUDED, until and including the last week in October for a possible total of 25 collections (two containers) each year. Number of pickups may vary year to year depending the start and end dates per calendar year.

4. C. ROBERT W. CRAIG CAMPGROUND: Beginning the first week in May and every week thereafter, HOLIDAYS INCLUDED, until and including the last week of September for a possible total of 21 collections (four containers) each year. Number of pickups may vary year to year depending the start and end dates per calendar year.

4. D. SHAW BEACH: Beginning the first week in May and every week thereafter, HOLIDAYS INCLUDED, until and including the last week in September for a possible total of 21 collections (one container) each year. Number of pickups may vary year to year depending the start and end dates per calendar year.

BIDDERS NOTE: All containers to be in position one week prior to scheduled opening of the areas (actual placement date will be determined by the COR at the pre-work conference), except for the one at the maintenance shop which must be in position by 01 January 2022.

ARTICLE NO. 5 ‑ BASIS OF PAYMENT

5. A. Payment shall be made on a monthly basis unless otherwise authorized by the Operations Project Manager. Invoices for all four trash collection areas must be submitted on one document.

5. B. Invoices for payment are to be submitted to:

Operations Project Manager Jennings Randolph Lake

P.O. Box 247

Elk Garden, WV 26717

Phone (304) 355‑2346

5. C. Due to the vagaries of visitation the estimated frequency and estimated number of services for each facility may be subject to significant variation. However, prospective bidders are advised that no adjustments in contract unit prices will be considered for deviations of less than 50% above or below the estimated number of services shown in the Quote Sheet. All work shall be performed in an orderly and workmanlike manner and shall meet the approval of the Operations Project Manager. If services are found to be deficient in workmanship or otherwise unacceptable, the Government reserves the right to reject such services and require that the work be performed again at no additional cost to the Government.

ARTICLE NO. 6 – SECURITY/ANTI-TERRORISM

6.A. All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

6.B. All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

6.C. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

ARTICLE NO. 7 – PRE-WORK MEETING

7.A The Contractor will attend a Pre-work meeting no later than ten (10) working days after the initial year of the award of the contract, and the third (3rd) or fourth (4th) week of January for each subsequent award year.

7. B During the pre-work meeting the Contractor shall provide a Quality Assurance Plan to include, but not limited to, the following:

1. Method that the Contractor will employ to complete and document successful knowledge of the contract specifications and safety.

2. Communication method that will be utilized for contacting crews while performing their trash pickups.

3. Letter designating the on-site representative.

4. Accident Prevention Plan. Plans must be approved prior to start of work.

5. Current Certificate of Insurance.

ARTICLE NO. 8 - CONTRACT MANAGEMENT/QUALITY ASSURANCE/ON SITE REPRESENTATIVE

8. A. The Contractor will designate an On-site Representative to perform the following quality assurance functions:

a. Track and document the day to day activities of the contract. Documentation of employees, times, areas and performed on each area must be recorded. The Government reserves the right to review these documents upon request.

ARTICLE NO. 9 – INSPECTIONS

9. A Selection of Facilities for Inspection: Any and all facilities are subject to daily Government inspection at any given time. At a minimum, a random sampling of 10% of the facilities can be expected based on random sampling procedures. At a maximum, 100% of the facilities can be inspected.

ARTICLE NO. 10 ‑ CONTRACT PERIOD

10. A. This contract shall begin on January 1, 2022 or the date of contract award, whichever is later, and shall end on December 31, 2022, both dates inclusive, unless terminated sooner under the provisions of this contract.

10. B. In addition to the period set forth above, the Government may elect to renew the contract in yearly increments not to exceed a total of four additional increments. If the Government elects to renew the contract, the same contract conditions and contract unit prices will prevail in the renewal period as in the initial period. The option for renewal of one, two, three, four or none of the additional periods is solely at the discretion of the Government and the contractor shall make no claim for any reason as a result of the Government exercising or failing to exercise this option.

10. C. The period of service for Base Year, if exercised, shall be from January 01, 2022 through December 31, 2022

10. D. The period of service for Option Year 1, if exercised, shall be from January 01, 2023 through December 31, 2023

10. E. The period of service for Option Year 2, if exercised, shall be from January 01, 2024 through December 31, 2024

10. F. The period of service for Option Year 3, if exercised, shall be from January 01, 2025 through December 31, 2025

10. G. The period of service for Option Year 4, if exercised, shall be from January 01, 2026 through December 31, 2026

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