A.02.12 DRAFT PWS Residuals Hauling - v2 25 Aug 23.pdf

DRAFT

US Army Corps of Engineers, Baltimore District, Washington Aqueduct Division, Washington D.C 20016

Performance of Work Statement (PWS) Residuals Trucking and Disposal Services Contract

1. GENERAL

1.1. Background: The Washington Aqueduct Division maintains and operates the Dalecarlia and McMillan Water Treatment Plants (WTP), from which approximately one million people in the District of Columbia and Northern Virginia are served with reliable and safe potable water. Raw water diverted from the Potomac River flows through two conduits and discharges directly into the Dalecarlia Forebay. The water in the Forebay is pumped into the Dalecarlia Reservoir via a booster pumping station. The water from the Dalecarlia Reservoir is distributed to both the Dalecarlia Plant and, via the Georgetown Reservoir to the McMillan Plant. At the Dalecarlia Plant, water flows from the Dalecarlia Reservoir through two raw water conduits into four sedimentation basins. From the sedimentation basins, the water enters one of two filtration buildings. After filtration, the water flows via a 15-milliongallon (MG) Clearwell into a 30 MG Clearwell. Finished water from the 30 MG Clearwell is then pumped out to the public via one of four distribution zones. The process is similar at the McMillan Plant. Water initially flows from the Dalecarlia Reservoir via the Georgetown Conduit to the Georgetown Reservoir for sedimentation purposes. From the Georgetown Reservoir, the water flows through the City Tunnel to the McMillan Reservoir.

From there it is pumped through a filtration building and the filtered water flows via the North Clearwell to the South Clearwell. The Washington Aqueduct is a self-supporting operation of the Corps of Engineers, and funds for operation and maintenance are derived solely from the sale of water.

1.2. Location. Performance will be in the following locations:

a. Dalecarlia Water Treatment Plant, 5900 MacArthur Blvd NW Washington DC 20016

b. McMillan Reservoir, 2500 First Street NW Washington DC 20001

c. Residuals Processing Facility, 5225 Little Falls Road NW, Washington DC 20016

d. Forbay Reservoir vicinity of the Ruth Bldg.6001 McArthur Blvd. Bethesda, MD 20816

e. Georgetown Reservoir MacArthur Blvd, NW Washington, DC 20016

1.3 Contractor Responsibility: The Contractor's work and responsibility shall include all Contractor planning, programming, administration, and management necessary to provide services as specified. The work shall be conducted in accordance with the contract and all applicable Federal, State and Local laws, regulations, codes, or directives. The Contractor’s tasks include the following: supply, quality control, job order, and maintenance of accurate and complete records, files, and regulatory documents to include Federal, state, and local laws, regulations, and codes which are necessary and related to the functions being performed. The Contractor shall provide related services such as preparing and providing required reports and submitting necessary information as specified. Tasks shall be performed in such a manner as to conform to the standards specified herein.

1.4. General Requirements: The Contractor shall perform Residuals Hauling and Disposal services for the Dalecarlia Water Treatment Plant Residuals Processing Facility (RPF), Forebay Reservoir, McMillan Reservoir, and the Georgetown Reservoir under this Firm Fixed Price Purchase Order. It shall be the Contractor’s responsibility, to determine which disposal site will best serve the Washington Aqueduct’s requirements. The residuals hauling and disposal program is subject to acceptance by Washington Aqueduct.

1.4.1. The Contractor shall be responsible for all activities from pick-up and removal of the residuals from the Washington Aqueduct locations in 1.2. above through hauling and disposal of residuals at the Contractor selected remote disposal sites. The overall management and utilization of the residuals shall be in accordance with the accepted residuals hauling and disposal program and all applicable Federal, State, and local laws and regulations.

The residuals being hauled are strictly drinking water plant residuals.

1.4.2. Residuals: Consist of residual silt that remains in solution after the water passes through the Dalecarlia Reservoir combined with coagulation chemicals (aluminum sulfate and polymer). These residuals are withdrawn from the four Dalecarlia sedimentation basins, the Georgetown Reservoir, the Dalecarlia Forebay and the McMillan Reservoir (which serves as a sedimentation basin for a portion of the flow), thickened by gravity, and dewatered using centrifuges. Attachment A contains a copy of the lab analysis of the residuals.

1.4.3. Water Content: Residuals will be dewatered by Washington Aqueduct at the RPF. The dry solids content of the dewatered residuals is anticipated shall be greater than 20% dry solids.

1.5. Legal Public Holidays: The Washington Aqueduct abides by all legal public holidays for Federal government employees each calendar year as established by the U.S. Office of Personnel Management (OPM). No residuals hauling on disposal shall occur on these designated legal public holidays.

1.6. Conflicting Work: Government or contracted personnel may be working in and around the Residuals Processing Facility (RPF) or the grounds areas during periods when the residuals hauling, and disposal Contractor is providing service. The residuals hauling and disposal of the Contractor’s work shall not unduly interfere with Government personnel or other Contractors’ work in the area.

1.7. Facility Security and Access requirements:

1.7.1. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum."

1.7.2. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks or background investigation and to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes. The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the Everify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award." *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.7.3. The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training

1.7.4. Vehicle Registration, Safety, Dust, and Noise: The Contractor shall ensure that Contractor employees comply with vehicle registration requirements. The Contractor personnel entering Washington Aqueduct and utilizing Contractor owned or privately owned vehicles on Washington Aqueduct shall possess a valid state driver's license and register vehicles with the Washington Aqueduct Security.

1.7.4.1. All residuals hauling trucks shall be registered in the State in which they are titled for the residuals hauling purpose intended and shall be suitable for operation on local streets surrounding the Dalecarlia WTP site and the interstate road system and shall pass all required safety and emissions inspections. Trucks shall also comply with local Montgomery County, MD and Washington, D.C. noise ordinances. Trucks with an unsafe track record will not be permitted to enter the Washington Aqueduct site. All trucks shall be provided with retractable covers. All residuals’ loads shall be transported in hauling trucks and shall be covered before the trucks leave the RPF site, no dripping will be permitted from trucks along the haul routes.

1.7.5. "OFF LIMITS” Areas of Facilities: Certain buildings and real property parcels are "off limits" to the general public. The Contractor personnel shall not enter any "off limits" facilities without specific permission from the COR to do so. Other areas where the Contractor is authorized to enter must be closed except when entering or leaving the area. The Contractor shall ensure these areas are closed following entrance, remain closed while working within, and are re-locked upon egress.

1.7.6. RPF Site Access Requirements: The Residuals Processing Facility (RPF) site is located off Little Falls Road in Washington, D.C., immediately north of Sibley Memorial Hospital. Little Falls Road is a privately owned road under the control of Sibley Memorial Hospital. Washington Aqueduct has obtained the hospital’s permission to allow the residuals hauling and disposal Contractor to access the RPF site via Little Falls Road. However, under no circumstances shall the residuals hauling and disposal Contractor park their truck on Little Falls Road or obstruct the flow of traffic along Little Falls Road, including access by emergency vehicles (ambulances), hospital employees or visitors, or the periodic arrival and departure of emergency helicopters.

Only certain routes can be used to haul residuals through the adjacent neighborhoods. Therefore, the Contractor must familiarize himself with the approved truck haul routes shown in Attachment B. Washington Aqueduct will provide the residuals hauling and disposal Contractor with access through the RPF site entrance gate. Once inside the RPF site fence, the Contractor will be allowed to temporarily park their truck for a few minutes on the RPF access road until the secondary access gate is opened by Washington Aqueduct staff, allowing the Contractor to drive to the designated truck loading bay entrance on the north side of the RPF.

Once loaded, the Contractor shall exit the RPF truck loading bay, drive to the on-site truck wash facility, wash any solids off the truck that could drop off the vehicle to prevent solids from falling off the truck as it drives through neighborhood streets, and promptly exit the site. Care shall be taken to not add water to the loaded residuals while the truck is being washed. Truck washing shall be accomplished by the residuals hauling and disposal Contractor staff. Space is not provided for temporary parking of loaded hauling trucks on the RPF site and such parking will not be permitted.

The Contractor shall drive in a safe, courteous, and considerate manner in full compliance with all local and interstate speed limits and traffic regulations. The use of a “Jake Brake” shall be minimized while driving on neighborhood roads within the Beltway. Washington Aqueduct reserves the right to request alternate drivers if these requirements are not met.

1.7.7. Installation Closures: When an unforeseen installation closure occurs on a regularly scheduled day of work, the Government will have the following options:

a) Reschedule the work to be performed the following day unless the following day is a Sunday or a legal public holiday and routine work is not scheduled for that day.

b) Reschedule the work on any day mutually satisfactory.

c) When mutually agreed to, forego the work and reduce payment due the Contractor accordingly for work not performed.

1.7.9. Additional Hauling Requirements: It shall be the Contractor’s responsibility to ensure that the residuals are not loaded into trucks containing rainwater or wash water. In times of freezing weather, the Contractor may encounter problems with residuals freezing in the hauling vehicles. The Contractor shall provide an off-site heated garage or any other items as necessary to thaw the residuals in compliance with all applicable permits. Additional hauling vehicles may also be required if the existing hauling vehicles are out of service. The Contractor is responsible for all problems related to residuals freezing while in the hauling vehicles. It is the Contractor's responsibility to provide hauling vehicles for loading during severe weather conditions.

1.7.10. OPSEC Requirements Note: This has been coordinated with the approved OPSEC review. The Contractor personnel will require access to the Washington Aqueduct property in order to deliver the equipment, and to provide warranty service if required at a later date. Access and General Protection/Security Policy and Procedures. The contractor and all associated subcontractor employees will comply with applicable installation, facility, and area commander installation/facility access and local security policy and procedures (provided by Government representative). The contractor will also provide all information required for background checks to meet installation-access requirements to be accomplished by the installation provost marshal office, director of emergency services, or security office. The contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA, and local policy. In addition to the changes otherwise authorized by the Changes Clause of this contract, should the force protection condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes. iWATCH/iSALUTE Training. The contractor and all associated subcontractors will brief all employees on the local iWATCH/iSALUTE program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training will be completed within 30 calendar days after the contract is awarded and within 30 calendar days after new employees. commence contract performance, with the results reported to the COR. According to AR 530-1, new contractor employees must complete Level I OPSEC training within 30 calendar days after they report for duty. All contractor employees must complete annual OPSEC awareness training.

E-Verify Program. The contract will include this provision. Employers with federal contracts or subcontracts that contain the Federal Acquisition Regulation (FAR) E-Verify clause are required to use E-Verify to determine the employment eligibility of 1) Employees performing direct, substantial work under those federal contracts and 2) New hires organization-wide, regardless of whether they are working on a federal contract. A federal contractor or subcontractor who has a contract with the FAR E-Verify clause also has the option to verify the company’s entire workforce.

1.8. MANAGEMENT AND PERSONNEL

1.8.1. Management Requirements. The Contractor shall provide a Project Manager (PM) that is available via email and/or phone during the hours of 0500-1900, with after-hours messages being returned NLT 0800 the following business day. This is a timeframe for pickup only. The Project Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under the contract. A competent Contractor employee shall be designated to act for the Project Manager during the Project Manager's absence. The Contractor shall provide forty-eight (48) hours advance written notice of such designation to the COR. The Project Manager and any individuals designated shall have full authority to make decisions concerning this contract. The Project Manager and any individuals designated shall be able to understand, speak, read, and write the English language.

1.8.2. Management Plan. The management plan shall include management of all resources, i.e. equipment and shall include a staffing plan. The staffing plan shall show the number and classifications of employees that will perform on this contract. Resume shall be provided for the Project Manager showing a history and knowledge relevant to trucking operations. Management Plan shall be provided to the government COR no later than 3 days after award.

1.8.3. Key Personnel: Any changes to the working status of proposed key personnel shall be transmitted to the COR within five (5) working days of the change. Employee replacements shall be transmitted, with resume, of the proposed replacement.

1.8.4. Employee Compliance and Conduct: The Contractor shall ensure that employees observe and comply with all policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, gratuities, flag courtesy, "off limits" areas, and possession of drugs, firearms, or other lethal weapons. The Contractor shall ensure that no employee presents a derogatory appearance such as would embarrass the Washington Aqueduct or U.S. Army Corps of Engineers or that their conduct would reflect discredit upon this installation or the Department of the Army. The Contractor shall be required to comply with all established Washington Aqueduct Security Procedures and report any violation of them to the contractor’s Project Manager for corrective action.

1.8.5. Contractor Hiring Restrictions: The Contractor shall not hire off-duty or former Government employees whose employment would result in a conflict with federal procurement integrity or post-government employment statures, DOD 5500.7 Standards of Conduct or DOD.7-R Joint Ethics Regulation (JER).

1.9. Quality Control: The Contractor shall establish and maintain a Quality Control (QC) Program that has been reviewed and accepted by the Government. Work will only be permitted after review of the quality control plan. The Contractor's QC Plan shall explain the manner in which the Contractor shall assure all contract requirements are being accomplished in an acceptable and timely manner. The Contractor’s Quality Control Program is subject to COR approval.

1.9.1. Quality Control Files: The Contractor shall maintain a file of all inspections conducted by the Contractor to include any corrective actions taken. This file shall be subject to Government review during the contract term, to include any extensions of contract term. The file shall be the property of the Government and shall be turned over to the Government upon completion, or termination, of the contract.

1.9.2. Acceptability: The work and any services performed shall be accepted only when in full compliance with the contract. For purposes of acceptance, the QC Program shall be considered as work or service, and shall be subject to acceptance throughout the term of the contract to include any extensions of contract term. The Contractor shall notify the COR in writing of any proposed change to the QC Program. No change shall be implemented prior to review and approval of the change by the COR.

1.9.3. Performance Evaluation Meeting: The Project Manager shall meet with the COR monthly during the contract.

However, a meeting shall be held upon notification by the COR when a Contract Discrepancy Report (CDR) is issued. Mutual effort will be made to resolve any and all problems identified. A written record of these meetings may be kept by the COR. The meeting minutes may be prepared by the COR and signed by the COR and the Contractor.

1.9.4. Access Code Control: The Contractor shall establish and implement methods of ensuring that any access code numbers issued to the Contractor by the Washington Aqueduct are not lost, misplaced, or used by unauthorized persons. The Contractor shall report the occurrence of a lost access code to the COR, or if after normal Government working hours to the Security duty officer. In no event shall the report be later than the next duty day. The Contractor shall be required to replace or reimburse the Government for any security system modifications required as a result of the Contractor’s losing access codes. It is the responsibility of the Contractor to prohibit the use of access codes to Government facilities by any persons other than the Contractor’s authorized employees or authorized Government personnel. The Contractor shall not open locked areas to permit entrance by unauthorized persons.

1.10. SAFETY AND ACCIDENTS

1.10.1. Safety Requirements and Report: All work shall be conducted in a safe manner and shall comply with OSHA and the Army Corps of Engineers Safety and Health Requirements Manual (EM 385 1 1). If the Contractor fails or refuses to comply promptly with safety requirements, the Contracting Officer may issue an order stopping all, or part of the work until satisfactory corrective action is taken. No part of the time lost due to any such order shall be made the subject of a claim for extension of time or for excess costs or damages to the Contractor. The Contractor shall be responsible for enforcement of all safety requirements for employees and sub-contractors.

1.10.2. Damage Reports: In all instances where damage occurs to Government property (other than minor turf damage), or civilian vehicles (e.g. broken glass), caused by Contractor's employees or equipment, the Contractor shall provide a verbal report to the COR within four (4) hours of each occurrence. A completed typed original plus one (1) copy of ENG FORM 3394 (USACE Accident Investigation Report) shall be delivered to the COR within five (5) calendar days of occurrence explaining the circumstances of the accident and the extent of damage. The Contractor shall be responsible for costs to repair or replace damaged property including any not reported as part of this clause.

1.10.3. Accident Reporting: The Contractor shall comply with OSHA and AR 385 40 for record keeping and reporting of all accidents resulting in death, injury, occupational disease, or adverse environmental impact. The Contractor shall provide a verbal report to the COR and the Washington Aqueduct Safety Officer within four (4) hours of each such occurrence. A completed typed original plus one (1) copy of ENG FORM 3394 shall be delivered to the COR within five (5) calendar days of occurrence, whenever an accident involving personal injury occurs.

1.10.4. Spills and Leakage Cleanup: The Contractor shall keep the work areas at the Residuals Processing Facility (RPF) free of safety hazards and debris and shall be responsible for immediately reporting and cleaning up any spillage or leakage of residuals, liquids, fuel, fluids, or oil at the RPF site or while in transit. The Contractor shall provide a tarp, or plastic sheet, to place below each truck during residuals loading to prevent oil leaks from the engine from staining the WA truck scales. If spillage or leakage occurs onsite, the Contractor shall be responsible for the immediate cleanup in accordance with regulatory agency requirements. Immediate notification must be made to Washington Aqueduct’s authorized personnel in the order listed below, if any spill occurs, in addition to any notification requirements of the Contractor’s permits. Information to be provided shall include the location of the spill, approximate quantities, all notifications made, problems caused by the spill, and the action taken to clean it up.

Washington Aqueduct will deduct from monies due, or to become due the Contractor, any expense incurred by Washington Aqueduct as a result of the Contractor failing to correct any safety hazard or failure to promptly and completely clean up any spill or leakage, or to remove any debris which has resulted from the Contractor’s operations. All costs which Washington Aqueduct expends to ensure that all conditions contained in this Article are met promptly and completely, including any cleanup costs, will also be deducted from monies due, or to become due, the Contractor. In case of spillage during regular working hours, the Contracting Officer’s Representative shall be immediately notified in addition to the notification requirements of any permits. Voice mail messages, faxes, or e-mails will not be acceptable. After the normal working hours, the Contractor shall call the Washington Aqueduct 24 hr. Control Room at 202.764.2700 and notify the Shift Responsible Operator (SRO) of any spills.

2. DEFINITIONS: As used throughout this Performance Work Statement, the following terms are defined:

2.1. Quality Assurance Surveillance Plan (QASP)

2.1.1. Surveillance: Planned, or random, observations of the contractor’s ability to plan and execute work, manage the hauling and disposal operations, and appropriately dispose of the materials will be performed by the Government as outlined in the Quality Assurance Plan (QASP) and Performance Requirements Summary listed in table 1 below.

2.1.2. Contract Discrepancy Report (CDR) DA FORM 5479-R: A formal, written documentation of Contractor non-conformance or lack of performance for contracted work. Usually issued after an attempt has been made to resolve a performance issue between the Contractor’s Project Manager and the Government’s Contracting Officer’s Representative (COR) and a more formal resolution is needed.

2.3. Unit Price: This level of work is defined as all residuals hauling and disposal activities. Included in this level of work are planning, project management, hauling and disposal operations, supervision, overhead, profit, and recurring work described in the contract. All labor, materials, and equipment required to execute work required under this level of work are the Contractor’s responsibility and are to be included in their offer for hauling and disposal of residuals for the quantities projected in the price schedule.

2.4. Residuals: Residuals produced by Washington Aqueduct include residuals and dredged material from raw water sources.

3. GOVERNMENT FURNISHED ITEMS

3.1. Facilities: The Government will provide limited truck stacking space as defined below.

3.1.1. Dewatered Residuals: Washington Aqueduct will be responsible for dewatering all residuals to be hauled and disposed of under this contract. Washington Aqueduct will temporarily store dewatered residuals in residuals storage bins located on the second floor of the Residuals Processing Facility (RPF). Three (3) 100 wet ton capacity bins are dedicated to storing dewatered residuals. The Contractor will not be permitted to store any dewatered residuals unloaded from the RPF residuals storage bins on the RPF site.

3.1.2. Temporary Truck Haul Queue Space: Approximately 200 feet of haul truck queue space will be provided on the RPF site (between the inner access gate to the north side of the RPF and the exit road located on the south side of the RPF) to allow a small number of trucks to stack while other trucks are loaded in the RPF. The Contractor should assume that the main site access gate (located at the site entrance from Little Falls Road, will not be opened until 0500 hrs. and plan their truck arrivals accordingly.

3.1.3. Truck Wash Pad: The Washington Aqueduct will provide a wash pad for the Contractor to use to wash down trucks before they leave the RPF site at no additional cost to the Contractor.

3.2. Equipment: No equipment will be provided by the Government for the Contractor’s use.

3.3. Materials: Apart from the residual’s material, no other materials will be provided by the Government for the Contractor’s use in performance of the work.

3.4. Utilities: The Government will provide water and electricity at the RPF and associated truck wash pad, at no additional cost to the Contractor.

4. CONTRACTOR FURNISHED ITEMS

4.1. General: The Contractor shall furnish all labor, facilities, equipment, materials, parts, supplies, fuels, and tools necessary for the performance of the work in the contract unless otherwise specified in the paragraph above entitled

“GOVERNMENT FURNISHED ITEMS”.

4.2. Administrative Supplies and Equipment: The Contractor shall furnish all necessary administrative supplies, equipment, and overhead required for their own use. A list, including quantities, of anticipated vehicles to perform this size contract shall be included with the Contractor’s proposal.

4.3. Security Processing: The Contractor shall provide all forms and administrative processing to comply with the Washington Aqueduct Security requirements for Contractor employees.

5. SPECIFIC TASKS

5.1. Scope: The Contractor shall provide residuals hauling and disposal services as described herein. This work shall include the planning, programming of services, residuals hauling and disposal operations, and compliance with records and reporting requirements

5.2. Work Plan: The Contractor shall develop a work plan that includes all work requirements. The work plan shall be provided to the Government in an electronic Microsoft WORD file format. The Contractor shall update the initial work plan within fifteen (15) working days of the Award Notice. The work plan shall be kept current by the Contractor. All work plans will be approved by the COR. Specifics should include:

• Equipment Plan

• Hauling Truck Characteristics

• Contingency plans

• Staffing Plan & Resume for Project Manager

• Final Quality Control Plan

• Evidence of Insurance

• Disposal Sites & Permits

• Compliance with Security Requirements/Training

The Contractor’s final management plan is subject to COR approval. The Contractor shall follow all aspects of the plan throughout contract performance. In the event that any characteristics of the plan conflict with this Performance Work Statement (PWS), the PWS will prevail.

5.3. Weekly and Daily Communication and Coordination Requirements: On a weekly basis, the Contractor’s Project Manager shall coordinate with the designated Washington Aqueduct operations personnel to define the volume of residuals to be hauled in the coming week, the number of trucks required to perform the hauling task, and the storage status of each RPF residuals storage bin. During these coordination emails, Washington Aqueduct will define how many wet tons of residuals will need to be hauled in the coming week. The Contractor shall confirm that they have adequate trucks available to haul this quantity. Prior to any trucks arriving at the RPF site, the Contractor shall e-mail information to the COR of the name of the driver(s), the number of trucks arriving and their expected arrival time for each day. This information will be used to confirm the identity of the driver when they arrive. E-mailed information shall be used by Operations and Security personnel within the Washington Aqueduct. Security coordination may be coordinated with outside agencies and security Contractors hired by the Government for security services. The Washington Aqueduct will notify the contractor by noon the day before a scheduled pickup if there is a change in the production of residuals material that will result in the number of trucks scheduled to be decreased, increased, or cancelled. The Contractor shall provide the cell phone number of their assigned Project Manager for use by Washington Aqueduct.

5.4. Loading: The contractor’s drivers shall notify Washington Aqueduct personnel when the trucks are in position to be loaded and notify them when the truck loading needs to be stopped. Residuals shall be picked up, hauled, and disposed of by the Contractor. As part of the pick-up activity, the Contractor shall be responsible for washing trucks, at an on-site truck wash pad provided by Washington Aqueduct. The contractor shall ensure that solids are not deposited on neighborhood streets as the loaded trucks travel to their selected offsite disposal site. If necessary to facilitate offsite disposal at the selected remote site(s), the Contractor shall also be responsible for temporary offsite storage of residuals prior to final disposal.

5.5. Disposal: All residuals managed and utilized under this contract to be land applied or disposed of by other methods, shall be accomplished by the Contractor on permitted sites. It is the responsibility of the Contractor to maintain their permits and to perform work in accordance with such permits and this contract. All permits and sites must be available for immediate use under this contract upon receipt of the Award Notice. Contractor shall provide the government with a list, including names and addresses, of approved disposal sites, no later than 3 days after contract award. Prior to a change in disposal site, the contractor shall provide updated location information to the government.

5.6. Repair of Contractor Caused Damage: The Contractor shall immediately report any damage to Government Property to the COR, and repair any damage, resulting from hauling or disposal operations. Repairs to damaged areas shall be performed within 30 days from the date the damage occurred. Washington Aqueduct may elect to make the repairs or replace damaged property and deduct such costs from monies due or become due the Contractor.

5.7. Contingencies: The Washington Aqueduct is a water utility that operates 24 hours a day, seven days a week. It is essential that residuals hauling, and disposal be performed on a continuous basis, in all possible weather conditions. Therefore, the Contractor shall plan to make accommodations for the following events to include:

• A natural disaster, such as heavy snow fall or wind damage, that impacts upon the Contractor's ability to perform.

• An unusual extended period of rainfall with only short periods between rain days.

• Labor strikes that impact upon the Contractor's ability to perform.

• Break down of large essential equipment.

• Contractor’s workforce illness, AWOL, etc.

5.8. Government Assistance: In all cases, the Contractor shall assume that the Washington Aqueduct cannot provide any supplemental forces and continues to need the same or additional performance under contract, which the Contractor shall be required to meet.

5.9. Residuals Pick-Up and Hauling Schedule:

5.9.1. Washington Aqueduct Hours of Operation: The Dalecarlia WTP operates 24 hours per day, 365 days a year.

However, administrative, maintenance and select operations staff typically work between the hours of 0500 to 1530 Monday through Friday (except for legal public holidays).

5.9.2. Residuals Pick-Up Hours: The Residuals Processing Facility (RPF) will be open for residuals pickup between the hours of 0500 and 1900 Monday through Saturday. The Contractor shall schedule the arrival of their trucks to comply with these schedule restrictions. The Contractor shall coordinate with the COR to pick-up residuals during these hours. There is no expectation or requirement that contractors be on site for the entire time frame for pick up.

5.9.3. Truck Haul Route Restrictions: The Contractor shall restrict their neighborhood truck haul routes to those defined in Attachment B, which were agreed to by Washington Aqueduct as part of the Environmental Impact Statement (EIS) phase of the Residuals project. No other haul routes, other than routes A, B, D, E, and H, as defined on the truck haul route map provided in Attachment B, shall be used. The Contractor shall also comply with the following haul route schedule restrictions:

• Route A shall only be used during off peak hours between 0930 hrs and 1500 hrs Monday through Friday.

• Haul routes B, D, E and H shall only be used between 0700 hrs and 1900 hrs Monday through Friday.

5.9.4. Minimum Load Capacity, and Maximum Loads Per Day: On occasion, events beyond Washington Aqueduct’s control may prevent either loading the truck or providing a full load to the Contractor. There shall be no minimum load guaranteed to the Contractor on such occasions.

5.9.5. A sufficient number of vehicles shall be available to allow for standby(s) in case of vehicle failure. In the event of equipment breakdown, it shall be the Contractor’s responsibility to provide substituted equipment as needed to avoid any loading operations slowdown or shutdown. Loading operations slowdown and/or shutdown is unacceptable to Washington Aqueduct.

5.9.6. Truck Weight Tickets: Weight tickets shall be obtained at the RPF after loading. One copy of the ticket will be provided to the truck driver and a duplicate copy will be retained by Washington Aqueduct. Should Washington Aqueduct not be able to provide the Contractor with a weight ticket from any of the three scales installed inside the RPF, the Contractor shall use Washington Aqueduct’s estimate of the weight of each load. It is the Contractor’s responsibility to ensure that their trucks are not overloaded. No water or other substances shall be added by the Contractor to the residuals in the vehicle prior to the weighing of the load. Weight tickets obtained at the RPF will include the following information:

• Ticket number

• Day and date

• Net weight of residuals loaded into truck

The Contractor shall attach one copy of the RPF weight ticket to a supplemental disposal ticket that includes the date and time of delivery to the disposal site, the signature of the Contractor’s representative at the disposal point; and the location to which the residuals were delivered.

One copy of the RPF weight ticket and the disposal ticket, annotated as described above, shall be presented to Washington Aqueduct’s representative on a weekly. Copies of signed weight tickets shall also accompany the weekly invoice for payment. Failure to submit legible weight tickets may be cause for nonpayment for those loads hauled. Weekly invoices with weight tickets shall be forwarded to the Contracting Officer’s Representative (COR), with the contracting specialist receiving a carbon copy.

6. BASIS OF PAYMENT AND RESIDUALS QUANTITIES

6.1 BASIS OF PAYMENT: The estimated quantity listed in the Price Schedule represents the Washington Aqueduct’s best estimate of the quantity of residuals that is expected to be hauled. The quantities may not exceed or be less than the amount estimated by 15%. The quantities specified in the Schedule are estimates only and are not purchased by this contract. If the Government’s requirements do not result in the quantities described as “estimated” or “maximum” in the Schedule, that fact shall not constitute the basis for an equitable price adjustment. If the actual quantity of supplies or services purchased differs from the estimated quantity in the Schedule, the purchased quantity shall be at the same unit price as specified in the Schedule. See price schedule for further details.

6.2 WEEKLY INVOICES: Weekly invoices shall be submitted to the COR (to be determined) with supporting weight tickets for each load in accordance with Section 7.5 “Truck Weight Tickets." Payment shall be made within 15 days of receipt of a complete and correct invoice. Prompt payment discounts, if any, shall be applicable from the date of completion of service or receipt of a properly documented invoice, (complete and correct) whichever is later.

6.3 RESIDUALS QUANTITIES: The Contractor is obligated to execute contract requirements at the quantities required by Washington Aqueduct for its operations. Residuals will be hauled as provided in the weekly schedule established by the Plant Operations Branch. The quantities stated herein are estimated long term average amounts of residuals to be hauled and disposed of per year. These approximate quantities represent the best estimates of Washington Aqueduct and are based on the actual quantities of residuals material produced and hauled over the past three (3) years.

6.4 ORDERING PROCEDURES

Indefinite Delivery Indefinite Quantity (IDIQ) Multiple Award Contracts

a. The contract type is an Indefinite Delivery, Indefinitely Quantity (IDIQ) Single Award Task Order Contract (SATOC), pursuant to FAR Part 16. Task orders will be issued on a Firm Fixed Price, with Economic Price Adjustment basis.

b. The Government intends to evaluate proposals and award on IDIQ SATOC, as a small business set aside.

c. The minimum guarantee is $3,000. The Basis of Award for the SATOC is Lowest Price Technically

Acceptable.

d. Contract Rates: The Contractor shall use the contract rates established on the Price schedule on all task orders under the base IDIQ. The Contractor may propose less than the contract rate on task orders, but must not exceed the rates established on the base IDIQ contract.

e. Performance shall be authorized only by issuance of task orders by the Government Contracting Office.

No work will be performed before a written and signed (by a warranted Contracting Officer) task order.

Task orders may be issued by facsimile or electronic mail (e-mail).

f. Except for the limitations stated FAR 52.216-19, there is no limit on the number or size of task orders that may be issued except that a task order or (multiple task orders) may not be issued over the IDIQ contract capacity. The Government may issue simultaneous task orders requiring performance at multiple locations within CONUS. No work outside CONUS is required.

g. Task orders must be issued within the ordering period of the base IDIQ. The task order period may extend beyond the end of the ordering period. However, issuance of a new task order may not occur after the expiration of the base ordering period. The ordering period shall not exceed five (5) years. The five (5) year ordering period consists of one (1) base year and four (4) – one (1) year options. The options years must be exercised prior to the expiration of the base period or the previous option year.

h. Options maybe required at the task order level. Contract Clauses 52.217-7, 52.217-8, 52.217-9 are applicable. Task orders will specify if options are included.

6.4.1 Ordering Procedures

a. The Government shall have the right to award task orders in the cumulative amount of up to 155,000 tons during the life of this contract.

b. The Contracting Officer will notify the SATOC holders of an existing requirement by issuing a task order, specifying quantity.

c. The time set for delivery will be set in each task order.

d. Task orders will be issued by a Contracting Officer using a Department of Defense form 1155. Each task order will include the following information at a minimum:

(1) Date of task order

(2) Contract and task order numbers

(3) Fixed price of the task order

(4) Task requirements

(5) Accounting and appropriation data

(6) Any other pertinent information.

e. A warranted KO may, at any time, prior to award of the task order, determine that the task order is not in the best interest of the Government and not issue the task order. No liability (except the guaranteed minimum amount identified in the solicitation) will accrue to the Government.

a. As stated in FAR 16.505(a)(10), no protest under FAR Subpart 33.1 is authorized in connection with the issuance or proposed issuance of an under a task-order contract or delivery-order contract, except for–

(1) A protest on the grounds that order increases the scope, period, or maximum value of the contract.

6.4.2. Submission of Invoices: The Contractor shall mail the original delivery invoices to:

USACE Finance Center 5722 Integrity Drive Millington, TN 38054-5005 Attn: EFT/Disbursing

And a copy to:

Washington Aqueduct 5900 MacArthur Blvd., N.W. Washington, D.C. 2 0016-2514 Attn: Support Management Section Email: WADinvoices@usace.army.mil

Table 1 Performance Requirements Summary

Task

Standard Acceptable

Quality Level Surveillance

Method Incentive

Management Plan

PWS 1.8.2.

The management plan shall include management of all resources, i.e., equipment and shall include a staffing plan

Management Plan shall be provided to the government COR no later than 3 days after award

AQL 100%

Pass Fail Failure to meet AQL will result in a Negative COR Report

Quality Control

PWS 1.9.

The Contractor shall establish and maintain a Quality Control (QC) Program that has been reviewed and accepted by the Government. The Contractor’s Quality Control Program is subject to COR approval.

The contractors Quality Control Plan is Submitted to the COR in writing within 15 days of contract award.

Pass Fail Failure to meet AQL will result in a Negative COR Report

Work Plan

PWS 5.2.

The Contractor shall develop a work plan that includes all work requirements.

Specifics should include:

-Equipment Plan -Hauling Truck Characteristics -Contingency plans -Staffing Plan & Resume for Project Manager -Final Quality Control Plan -Evidence of Insurance -Disposal Sites & Permits -Compliance with Security Requirements/Training

The work plan shall be provided to the Government in an electronic Microsoft WORD file format. The Contractor shall update the initial work plan within fifteen (15) working days of the Award Notice. The work plan shall be kept current by the Contractor. All work plans will be approved by the

COR.

Pass Fail Failure to meet AQL will result in a Negative COR Report mailto:WADinvoices@usace.army.mil

Timely pick-up and hauling of residuals

PWS 5.7.

a) Qualified personnel are available and in location as needed to properly pick-up and haul residuals. This includes the successful execution of pick-up and hauling related tasks described in the PWS.

a) Pick-ups accomplished per weekly schedule distributed by Plant Operations.

b) No more than 2 missed scheduled pickups per month and no more than 2 invoices incorrectly matching weight tickets per month.

AQL: Agreed to plan was followed 98% of the time.

Observation and random inspection by COR and/or Technical Manager.

Failure to meet AQL will result in a Negative COR Report.

Loading Trucks

PWS 5.4.

Contractor personnel coordinate and communicate with Residual Facility personnel during loading of truck to ensure no overloading.

No truck will leave the facility overloaded to the point that material can fall out or with material on the outside of the truck which could fall onto neighborhood roads.

AQL: 100%

Monitoring by Residuals personnel and observation and random inspection by Technical Manager and

COR.

Failure to meet AQL will result in a Negative COR Report.

Disposal

PWS 5.5.

PWS 1.4

The Contractor shall maintain permits and perform work in accordance with these permits and the contract.

This includes the successful execution of all permit related items described in the PWS

The contractor shall provide disposal site locations and permits upon contract award and when permits are due for renewal.

AQL: 100 % compliance.

Review of permit requirements and expiration date monitoring.

Failure to meet AQL will result in a Negative COR Report.

Contingency Plans

PWS 5.7.

Provide plans/strategies to overcome unfavorable conditions as described in the PWS

Plans/strategies to overcome unfavorable conditions such as weather-related conditions, personnel fluctuations. No missed pickups unless extenuating circumstances beyond Contractor’s control.

AQL: 100%

Review contractor’s work plan, verify implementation of procedures.

Failure to meet AQL will result in a Negative COR Report.

END