A.02.11 PWS.pdf

TRASH HUNTER VESSEL MAINTENANCE AND SERVICES

FISHTRAP LAKE

SHELBIANA, KENTUCKY

C1.1 GENERAL DESCRIPTION:

1. Preventative/Routine Maintenance and Repair Services: Contractor shall furnish all labor, materials, supplies, parts, disposal of waste, and supervision to accomplish performance of routine preventative maintenance to a 1999 Aquarius Systems Trash Hunter Vessel and trailer for same at Fishtrap Lake, Huntington District, U.S. Army Corps of Engineers. All work shall be completed by qualified service and repair technicians to current industry standards.

2. Breakdown Maintenance Services: Contractor shall perform inspection of equipment to estimate repair requirements including a breakdown of labor, materials, and supplies, disposal of used fluids and filters, and parts. The time to perform the inspection is covered under the Breakdown Repairs line item in the Price Breakout Schedule for each contract period. The Estimate of labor hours to complete a repair will be reviewed prior to initiation of the repair. Upon approval of repair work submitted and agreement upon pricing, the contractor shall commence work.

3. Launch and Retrieval of Vessel: Contractor shall launch the Vessel from winter storage at the Resource Managers discretion during normal work hours, retrieval of the vessel for winter storage will also be at the Resource Managers discretion. Contractor will use the dam site boat ramp for these tasks. Note due to the size of the vessel it can only be launched or retrieved at summer pool elevation.

C1.2 SPECIFICATIONS:

1. Contractor shall supply all labor and materials to perform routine maintenance on Trash Hunter Vessel (THV). Routine maintenance work shall include, but is not limited to such items as fluid and filter changes (hydraulic, engine oil, coolant), lubrication on THV and associated equipment (trailer) parts replacement, wiring and electrical systems repair prior to launch, fuel system repairs, painting, replacement of railings and safety items, worn/dry-rotted tire replacement, winterization/mothballing and or removal from winter storage and placing in-service. All work shall be performed to industry standards, all fluids and filters shall meet requirements of the THV service manual and any adaptations for use with this vessel as previously determined by project personnel. All used fluids/filters/other waste materials shall be disposed of in accordance with federal, state, and local laws and regulations.

2. Contractor shall supply all labor to perform breakdown maintenance on the THV (on-shore and/or off-shore).

Breakdown maintenance work shall include, but is not limited to such items as hose replacement, equipment and parts replacement, hydraulic cylinder/ram and electrical motor replacement, diesel engine breakdowns, conveyor repairs and replacement, trailer repair and emergency tire repair, replacement, and mounting. Contractor shall supply all breakdown parts, fluids, tires, etc.

3. Contractor shall prepare the THV for launch/retrieval of THV, tram the THV to and from moorings, and relocate the THV to/from dry dock storage. Contractor shall supply all transportation for employees performing work, both on land and on water and all trucks/equipment necessary to safely perform tasks under this contract.

(NOTE*)- At all times the contractor is on the water to perform work under this contract, the contractor shall have on an approved Personnel Flotation Device (PFD).

C1.3 SPECIAL CONTRACT REQUIREMENTS:

1. Site Visit - Offerors are encouraged to make a site visit to visually inspect the equipment by contacting:

Resource Manager U.S. Army Corp of Engineers 2204 Fishtrap Road, Shelbiana, KY 41562 Phone: 606-437-7496 Fax: 606-437-1952

2. Hours of Operation - The contractor shall perform work during the following hours: Monday through Friday, 0730-1600 except Federal holidays

C1.4 CONTRACTOR SAFETY REQUIREMENTS:

Contractor Abbreviated Accident Prevention Plan (AAPP).

A. General. Contractor shall comply with all Federal, State and Local safety requirements including those specified by the Occupational Safety and Health Act (OSHA) in 29 CRF 1910 General Industry Standard, 1926 Construction Standard and the U.S. Army Corps of Engineers Safety & Health Requirements Manual EM 385-1-1 as currently revised at date of solicitation. Where a conflict exists between safety standards/requirements the contractor shall comply with the more stringent requirement. If the Contractor fails or refuses to promptly comply with safety requirements as specified herein, any project employee may stop all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such work stoppage shall be made subject to any claims for extension of time or for excess costs or damages sustained by the Contractor. Also, the Contractor will not be paid for work not performed as a result of the stop order.

B. Contractor Abbreviated Accident Prevention Plan (AAPP). The Contractor shall prepare a site-specific Abbreviated Accident Prevention Plan as outlined in EM 385-1-1, Appendix A beginning with subparagraph 3.k on page A-10. Contractor must address each element/sub-element in the order they appear in the outline. Any element the contractor feels is not applicable to work under this contract must be listed and a brief explanation provided. Plan must be accepted by the Contracting Officer prior to commencement of any work. Contractors are encouraged to contact the USACE Safety & Occupational Health Office for questions or information regarding the development of contract Accident Prevention Plans. Office hours are Monday through Friday 8:00 AM – 3:00 PM at (304)399- 5039/5032/5326/6961.

The web address for EM 385-1-1 is:

http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

(Attached for your information and use is CESO Checklist A-01. This checklist was developed to assist you in the development of a site-specific Abbreviated Accident Prevention Plan. This checklist is provided as a tool only.)

C. Contractor Risk Management Process. Contractor may use Job Safety Analyses (JSAs), Job Hazard Analyses (JHAs) or Activity Hazard Analysis (AHA) for the purpose of risk assessment. Before beginning each work activity Contractor performing that work activity shall prepare an initial assessment (AHA/JSA/JHA) listing each job step, anticipated hazards, site conditions, equipment, materials, personnel and control measures to be implemented. A Risk Assessment Code (RAC) shall be assigned to each step assessing the level of risk remaining after implementation of controls. Once this process is complete a RAC will be assigned to the activity as a whole (cannot be lower than the highest step RAC). Residual risk must be communicated to the proper authority for acceptance in order to proceed. It is the Contractor's responsibility to prepare the AHA/JSA/JHA. Analysis with RAC shall be accepted by the GDA and discussed with al engaged in the activity including Contractor, subcontractor(s), and on-site government representative prior to commencement of work. Names of Competent Person(s) and Qualified Person(s) required for a particular activity (e.g., excavation, scaffolding, fall protection, or other activities specified by OSHA and/or EM 385-1-1) shall be identified and included in the AHA/JSA/JHA and proof of their competency/qualification.

NOTES:

Work crews of two or more must have two people holding current qualifications in First Aid and CPR from the http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf

American Red Cross, American Heart Association or a licensed physician. Training must include a hands-on element and the contractor must maintain appropriate First Aid kit on site. Single individuals working alone must have current certification in First Aid as a minimum.

Contractor shall employee a minimum of one Competent Person at each worksite to function as the Site Safety and Health Officer (SSHO). The SSHO as a minimum must have completed the 30-hour OSHA Construction or General Industry Safety class or its equivalent as specified in EM 385-1-1 Section 01.A.17.b and have a minimum of 5 years safety experience relative to the work being completed. The SSHO must be on-site at all times work is being performed. (Note: SSHO qualification requirements may be waived at the discretion of the USACE District Safety & Occupational Health Office for extremely low risk operations.)

All electrical work must be completed by a Qualified Person with verifiable credentials as specified in EM 385- 1-1, Section 11.A.01.c. Electrical work will require contractor to submit a Control of Hazardous Energy Plan (LOTO) in accordance with EM 385-1-1, Section 12.

Crane operators, riggers and signal persons shall be trained, licensed and meet the physical and drug testing requirements specified in EM 385-1-1 Section 16.

D. Accident/Mishap Reporting. The Contractor shall report all recordable mishaps to the GDA within 24-hours in accordance with EM 385-1-1 Section 01.D. Accidents shall be investigated to determine causal factors and corrective actions shall be implemented. Accidents resulting in: days away injuries, days away illnesses, restricted/transfer injuries, property damage of $5,000.00 or more shall be investigated and reported to the GDA using the USACE Accident Investigation Report Form ENG 3394 within 24 hours of the occurrence.

(1) Immediate notification to the GDA is required for all serious accidents:

a. Fatal Injury/illness;

b. Permanent totally disabling injury/illness;

c. Permanent partial disabling injury/illness;

d. One (1) or more persons hospitalized as inpatients as a result of a single occurrence;

e. $500,000 or greater accidental property damage;

f. Three (3) or more individuals become ill or have a medical condition suspected to be related to a site condition, or a hazardous or toxic agent on the site;

g. USACE aircraft destroyed or missing;

(2) The Contractor shall maintain an OSHA Log of Work Related Injuries and Illnesses, OSHA

Form 300 and comply with all accident reporting and recordkeeping requirements specified in

29 CFR 1904.39.

(3) In addition to the above, any mishap occurring in any of the following high hazard areas shall be reported immediately to the GDA, investigated and corrective actions implemented.

a. Electrical (includes Arc Flash, electrical shock, etc.);

b. Uncontrolled Release of Hazardous Energy (includes electrical and non-electrical);

c. Load Handling Equipment (LHE) or Rigging;

d. Fall-from-Height (any level or other than same surface);

e. Underwater Diving

C1.5 SECURITY REQUIREMENTS:

All Contractors and subcontractor employee(s) working on any contract who require access in and/or around any Huntington District facilities, projects, owned or leased facility/space shall receive authorization to be on site at these areas based upon a favorable background investigation in accordance with “Homeland Security Presidential Directive 12: Policy for a Common Identification Standard for Federal Employees and Contractors” (HSPD 12).

The Huntington District Security Management Office shall submit contractor(s) personal information to complete the basic background investigation in order to make a recommendation to the Contracting Office of an employee’s suitability for work on Government property. The Procuring Contracting Officer (PCO) has the right to deny any contractor or subcontractor employee from working on any contract based upon the results of the background investigation provided by the Huntington District Security Management Office. The Government, Contractor, and subcontractors shall not permit any employee(s) access to drawings, blueprints, records, photos, sites, or projects until the Huntington District Security Management Office has completed an Operations Security (OPSEC) review of such items and determined they can be released.

FOR ALL CONTRACTS 1-YEAR AND SUBSEQUENT OPTION YEARS:

Contractors shall submit a complete investigation packet for each contractor and subcontractor employee to the Huntington District Security Management office within 10 working days after award of any contract, or prior to the individual being permitted unescorted access in or on District facilities.

The Contractor must also provide the following: (1) Name of the Contract Specialist with whom he/she is working,

(2) Project Name, (3) Contract Number (4) Task Order Number when applicable, and (5) Security Information Sheet on each employee working on site must be submitted directly to the Huntington District Security Management Office.

The Contractor must provide a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State) and Driver’s license number if available. It is the Contractor’s responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

Contractors shall have background checks completed for their employees annually in the case of Contracts with option periods. For instance, if the employee was cleared in May of 2018, they shall be cleared again in May of 2019. It is the Contractor’s responsibility to ensure that each employee’s security is up to date. Failure to comply may lead to possible removal from the project/jobsite.

The Contractor must ensure if new employees are brought in to work on an existing Contract with the U.S. Army Corps of Engineers (USACE), they must process the employee through the Huntington District USACE Security Management Office for background purposes.

FOR CONTRACTORS REQUIRING DOD COMMON ACCESS CARDS (CAC)

The documents listed below are required:

SF 85, Questionnaire for Non-Sensitive Positions (see http://www.opm.gov/forms/ to print form). FD 258, Contractor Fingerprint Card (one card for digital prints, two for ink prints) (NOTE: a trained/qualified individual must take prints, ORI block on the FD 258 must be USOPM000Z) (Contractor Fingerprint Cards (FD-258) may be obtained by Contracting Division by contacting the Huntington District Security Management Office).

Contractor shall report any changes in personnel, or at any time conditions change at least 5 working days prior to individual(s) need to have access to the site. The Contractor shall provide the same information as listed above for all new employees.

Following submission of paperwork, the Huntington District Security Management Office will conduct an initial criminal check based upon the information provided. If there are no issues, the Huntington District Security Management Office will make recommendations to the PCO or their Designated Representative. The Huntington District Security Management Office cannot give approval due to unfavorable report(s). The Huntington District Security Management Office shall coordinate with Office of Counsel and will jointly make recommendations to the PCO and/or the Designated Representative should a background investigation come back with derogatory information. The PCO will make the determination whether to allow the Contractor personnel to work on the site based on Security and Office of Counsel recommendations, and the PCO will advise the Contractor of the decision.

PRE-BID MEETINGS

Any Contractor or sub-contractor who plans to attend a pre-bid site visit to any Huntington District facilities, projects, owned or leased facility/spaces must be vetted by having a background investigation conducted by the Security Management Office prior to the site visit. Information for the background investigation must contain the following: a full legal name, complete SSN#, Date of Birth, Place of Birth (City and State). It is the Contractor’s http://www.opm.gov/forms/ responsibility to ensure the above information is accurate and legible, otherwise delays may occur.

FOREIGN NATIONALS

The Contractor shall provide the package listed above, as well as additional materials noted below for all Foreign Nationals. The Contractor is to expect additional time in the approval process for all Foreign Nationals due to the level of review and elevation of the review to Headquarters staff to complete. All Foreign Nationals must be cleared 30 to 45 days in advance of any site visit, tour or work on USACE owned/leased property. All Foreign Nationals must comply with the following paragraph:

In accordance with Engineering Regulation 380-1-18, “Technology Transfer, Disclosure of Information and Contacts with Foreign Representatives” dated 1 August 1996, Section 4, all foreign nationals who work on Corps of Engineers’ contracts shall be approved by the Headquarters US Army Corps of Engineers (HQ USACE) Foreign Disclosure Officer before beginning work on this contract; this regulation includes subcontractor employees. The Contractor shall submit to the Security Management Office, the names of all foreign nationals proposed for performance under this contract, along with documentation to verify legal admittance into the United States. Such documentation shall include at least one of the following: a U.S. passport, Certificate of U.S. Citizenship (INS Form N-560 or N-561), Certificate of Naturalization (INS Form N-550 or N-570), Alien Registration Card with photograph (INS Form I-151 or I-551), Employment Authorization Card (INS Form I-688A), etc.

In order to assure forms are properly completed, and to minimize time delays, the Contractor is encouraged to work closely with the Huntington District Security Management Office. The Government will return for correction incomplete forms, illegible forms, etc. which will delay the contractor / subcontractor from beginning work. A scanned copy of a valid passport must be sent to the Security Management Office in order to formally request a visit to any Huntington District facilities, projects, owned or leased facility/spaces.

Security requirements are subject to change in accordance with HSPD-12, Office of Personnel Management, Engineering or Army regulation or policy changes, etc. The Government shall add any changes to security requirements by modification to the contract.

The Contractor shall contact the Huntington District Security Management Office by phone, letter, or email at the following numbers/addresses:

CELRH-SM

502 Eighth Street Huntington, WV 25701

Scott E. Grandon, phone (304) 399-5661; email scott.e.grandon@usace.army.mil Stephen R. Curry, phone (304) 399-5695; email stephen.r.curry@usace.army.mil Matthew D. Green, phone (304) 399-5294; email matthew.d.green@usace.army.mil

ATOPSEC REQUIREMENTS

Access and General Protection/Security Policy and Procedures.

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

For contractors who do not require CAC, but require access to a DoD facility or installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures mailto:scott.e.grandon@usace.army.mil mailto:stephen.r.curry@usace.army.mil mailto:matthew.d.green@usace.army.mil using the National Crime Information Center InterstateIdentification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Pre-screen candidates using E-Verify Program.

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award. *When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

C1.6 CONTRACTOR SUBMITTALS: The successful offeror shall provide as a minimum the following documentation. All contractor submittals must be reviewed and accepted by the contracting officer or government designated authority prior to commencement of any work.

A. Abbreviated Accident Prevention Plan

B. Activity Hazard Analysis

C. Invoice as stated on the contract award

D. Quality Control Plan

E. Employee Emergency Contacts

C1.7 CONTRACT EMPLOYEES' CONDUCT AND COMPETENCY: All contract employees shall conduct themselves in a proper manner at all times. Since portions of the work shall be performed in the presence of the general public, the conduct of all employees is critical and will be closely monitored. Use of controlled substances or consumption of beer or alcoholic beverages by contract employees is strictly prohibited. The contractor may be required to immediately remove from the work site any employee of the Contractor who is incompetent or who endangers persons or property or whose physical or mental condition is such that it would impair the employee's ability to satisfactorily perform the work.

C1.8 CONTRACTOR INVOICE: Contractor shall submit its invoice to Resource Manager Fishtrap Lake, upon completion of work and acceptance by Government Representative.

C1.9 WORKING HOURS: Normal working hours are Monday through Friday, 7:30 a.m. to 4:00 p.m. Work inside Government buildings or other secured areas shall be performed during the above referenced work hours.

The eleven (11) Federal Holidays observed are:

• New Year’s Day (January 1)

• Martin Luther King Day (3rd Monday in January)

• President’s Day (3rd Monday in February)

• Memorial Day (Last Monday in May)

• Juneteenth (June 19)

• Independence Day (July 4)

• Labor Day (1st Monday in September)

• Columbus Day (2nd Monday in October)

• Veterans Day (November 11) http://www.uscis.gov/e-verify)

• Thanksgiving Day (4th Thursday in November)

• Christmas Day (December 25)

When one of the above designated holidays falls on a Sunday, the following Monday is observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday.

Work shall be performed as scheduled by the Resource Manager.

C1.10 DEFICIENCIES: If the Contractor fails to perform, or if performance in any area is judged unsatisfactory, the Government will take corrective action. If any of the work does not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no additional cost to the Government.

C1.11 PRE-WORK CONFERENCE: The Contractor shall attend a pre-work conference, prior to the initiation of work under this contract. The Contractor's Accident Prevention Plan and all contractor submittals must be approved prior to this meeting.

C1.12 PRICING OF OPTIONS: Offerors shall price the base (initial) year and four additional twelve month periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor.

Offerors are cautioned that any quote may be rejected as nonresponsive if it is materially unbalanced as to prices for the option and the initial contract period. A quote is unbalanced when it is based on prices which are significantly less than cost for some work and prices which are significantly overstated for other work.

C1.13 PERIOD OF SERVICE:

The base year period of service under this contract is approximately 1 January 2022 through 31 December 2022.

The first option period is from 1 January 2023 through 31 December 2023. The second option period is from 1 January 2024 through 31 December 2024. The third option period is from 1 January 2025 through 31 December 2025. The fourth option period is from 1 January 2026 through 31 December 2026.

See FAR Clause 52.217-9 “Option to Extend the Term of the Contract” in contract clause section..

The Contractor shall be required to commence work within 24 hours of notification by project personnel.

Notification may be made by telephone, facsimile, email, or regular mail. The contractor shall prosecute said work diligently, and shall complete the requested performance-based services by the date requested.

Contractor shall launch and retrieve the vessel, as necessary, each time services are requested that require services at the contractor’s shop.