A.02 Calibration services PWS-revised.docx

Statement Of Work (PWS) Dry Cleaning for Privacy Curtain/Window Drapes Performance Work Statement (PWS) Dry Cleaning for Privacy Curtain/Window Drapes Performance Work Statement (PWS) Calibration Services Testing, Measurement, and Diagnostic Equipment

1.0 INTRODUCTION/OVERVIEW

This contract is for Health Technology Management Branch (HTMB) calibration services under which the personnel rendering the services are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees. The contractor of this performance work statement (PWS) must have written authorization to transport government property both on and off the “post” of Fort Bragg, North Carolina. This authorization will be given by HTMB shop Foreman or the Chief of HTMB on the day of travel.

1.1 BACKGROUND

Womack Army Medical Center (WAMC) requires calibration services for Health Technology Management Branch (HTMB) in-direct support of patient care. Local vendors historically provided this service with the government purchase card as the method of payment. It is the intent of the Medical Health Contracting Office – East (MRCO-E), on behalf of WAMC to solicit, negotiate, and award a contract for a performance period of approximately 60 months, with a possibility to extend for six months. This contract will serve as a semi-annual service where the vendor will service all HTMB’s Testing, Measurement, and Diagnostic Equipment (TMDE) on site, only removing TMDE if deemed necessary by the vender and HTMB shop Foreman.

1.2 SCOPE

The Contractor shall provide all personnel, vehicles, equipment, tools, materials, and other items necessary to perform the testing of all HTMB’s Testing, Measurement, and Diagnostic Equipment (TMDE). Semi-annually (twice a year) the vendor will come into WAMC to test “on site” half of listed HTMB’s Testing, Measurement, and Diagnostic Equipment (TMDE), test the items taking no longer than 10 calendar working days to test, listed HTMB’s equipment in the event the HTMB’s equipment cannot be calibrated, or repairs cannot be repaired a discussion will be had with the HTMB’s Testing, Measurement, and Diagnostic Equipment (TMDE) coordinator to discuss the best course of action for the equipment needing action. See Exhibit A for a list of all equipment to be calibrated on an annual basis. Semi annual calibration required to perform calibration and testing on half of the equipment at one time.

1.3 OBJECTIVES

The primary objective is to provide annual calibration service of the HTMB’s Testing, Measurement, and Diagnostic Equipment (TMDE) in support of Womack Army Medical Center’s medical devices and without the disruption of patient care.

2.0 REQUIREMENTS

2.1 TASKS

2.1.1 The Contractor shall assist the Government by providing this calibration service of WAMC’s HTMB TMDE.

2.1.2 The Contractor will test “on site” half of the items listed at WAMC’s Health Technology Management Branch office.

Unserviceable items that are not deemed repairable must be brought to the attention of WAMC and the HTMB Coordinator If any device is damaged by the vendor, it will be replaced at Contractor's expense.

2.1.3 The Contractor shall ensure each TMDE device meets all Occupational Safety and Health Administration (OSHA) and The Joint Commission (TJC) guidelines and standards.

2.1.4 The Contractor shall maintain a system of records as to work performed sufficient to respond to request by the Government.

2.2 DELIVERABLES

2.2.1 Pick-Up/ Delivery Procedures. The Contractor shall perform a joint inventory of TMDE needing calibration. All TMDE that requires calibration will be tested annually. There will be only one location for testing, Womack Army Medical Center (WAMC), Building 4-2817, Reilly Road, Fort Bragg, North Carolina 28310 HTMB office. The Contractor may coordinate with the COR to determine the best times for testing.

2.2.3 Contracting Officer Representative (COR). COR is Mr. Daniel Morasse – Supply System Analyst, @ (910) 907-8578 or daniel.m.morasse.civ@health.mil. The government point of contact for this service is Ms. Linda Jones @ (910) 643-1878 or linda.m.jones124.civ@health.mil.

2.3 SCHEDULE

2.3.1 Period of Performance: TBD, the contract will be for a five-year period. A base year period plus four option year.

2.3.2 Testing Schedule: Services for WAMC to be provided 5 days a week (Mon, Tues, Wed, Thurs, Fri), from 0730 -1600 hrs.

2.3.3 HTMB’s hours of operation are M-F 0730 -1630 hours

2.3.4 The following Government Holidays are observed:

New Year’s Day, January 1.

Note: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday. Any holidays that are declared by Presidential Executive Order shall be observed in the same manner as the holidays listed above. If HTMB is closed on any day other than the holidays noted above, HTMB shall notify the Contractor at least a two-day notice of the closure date. Closures of the installation due to inclement weather or other such acts of God shall be handled in the same manner.

2.4 QUALITY CONTROL PROGRAM

2.4.1 Quality Control Program (QCP). The Contractor shall establish and maintain a complete QCP to verify the requirements of the contract are provided as specified.

2.4.2 The Contractor shall maintain records of all quality control inspections conducted by the Contractor and corrective action taken to prevent continued reoccurrence of deficiencies. This documentation shall be made available to the COR or Contracting Officer during the term of the contract. The Contractor shall provide its Quality Control Reports to the COR throughout the duration of this contract.

2.5 EMPLOYEES AND EXPERIENCE.

2.5.1 Contractor personnel shall present a neat appearance and must be easily recognizable as an employee of the Contractor. This may be accomplished by wearing distinctive clothing bearing the name of the company, or by wearing appropriate badges or identification tags which contain the company name. This applies to any individual that enters the military installation under this contract.

2.5.2 The Contractor will ensure that employees have the following current and valid professional certifications before starting work.

2.5.3 The Contractor shall adhere to Army Regulation (AR) 40-1 regarding the employment of Government personnel.

2.5.4 The contractor will ensure it meets all Department of Transportation (DOT) requirements for transporting infectious waste.

2.6 CONTINGENCY PLAN

2.6.1 The Contractor shall have the responsibility of notifying the COR if at any time the plan is changed. The Contractor shall notify the COR of any event that jeopardizes performance under this contract. The plan shall include contingency operations for:

2.6.2 Mobilization. If mobilization and services are required beyond the Contractor’s capability to provide services, the Contractor shall advise the COR of the capability and additional volume, which the Contractor can obtain from the local civilian community. Mobilizations that extend beyond the normal contract purview may be subject to a claim by the Contractor for the additional cost incurred as agreed upon by the Contracting Officer.

2.6.3 Labor Disputes. In the event of a labor dispute, the Contractor’s responsibility to provide the service will not be terminated. The Contractor shall provide the COR his/her strike or other employee job action contingency plan to continue performance of service without interruption or degradation in the quality of service. In the event of a strike or other labor dispute interference with timely contract performance, the Contractor shall immediately notify the COR and initiate action under the contingency plan.

2.6.4 Disaster. In the event of a disaster, to include but not limited to destruction of the facility, sabotage, or an act of God or nature that renders the Contractor’s facility unsafe, the Contractor shall determine feasible alternative method of providing services and make recommendations to the COR.

2.6.5 Severe Weather Plan. The Contractor shall establish a severe weather plan with procedures of providing the services to WAMC.

3.0 GOVERNMENT FURNISHED PROPERTY

3.2 CONTRACTOR FURNISHED ITEMS.

In addition to items specified elsewhere in the contract, the Contractor shall furnish:

3.2.1 The Contractor shall provide all equipmentor services necessary for the performance of this contract. Such property or services shall include, but is not limited to tools, materials, equipment.

3.2.2 The Contractor shall provide their employees all appropriate protective clothing as required by OSHA.

4.0 SECURITY REQUIREMENTS

4.1.1 The Contractor shall furnish a list of all employees entering the military facilities at least five (5) calendar days prior to the start of contract performance. The list shall include the full name and work assignment of each employee. The Contractor shall notify the respective COR of all additions, deletions, or changes at least five (5) days in advance of such changes whenever practicable, or as soon thereafter as is reasonably practicable.

4.1.2 Contractor Employee Compliance. The Contractor shall ensure that Contractor’s employees entering the military installation observe and comply with all Army policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, flag courtesy, “off limits” areas, and possession of firearms or other lethal weapons.

4.1.3 Automation Installation Entry (AIE). The contractor shall obtain AIE badges for all employees who will be coming on post to provide services. Fort Bragg AIE Access Cards may be issued for a maximum of three years for individual(s) who require recurring access to the installation for official business. The application request form (DES Form 118) for access cards will be located on the Fort Bragg Provost Marshall webpage http://www.bragg.army.mil/directorates/DES/pmo/Pages/AIE.aspx under the Installation Access Control Tab. Sponsorship is required in order to obtain a card and all applications (DES Form 118) will be turned into the All American VCC for processing and approval. An employee from Environmental Services, WAMC, will have authorization to sign for the AIE badge.

4.1.4 GATE CONTROL. The award of this contract does not bestow a right to have access to any military installation. Unscheduled gate closures by the Security Police may occur at any time and personnel entering or leaving the installation may experience delays. All vehicles are subject to search while on federal installations pursuant to current directives. Although delays due to the Government cannot be held against the Contractor, the Contractor shall ensure delivery is scheduled in time to allow for these inspections. Any violation of installation regulation, state or federal statue may result in the termination of the privilege to enter one or more military installations.

4.1.5 GATE ACCESS. All commercial vehicles, vans and larger, will be required to enter Womack Army Medical Center’s Main Post through the Knox Street Gate. The Knox Street gate hours of operation are 7 days a week 24 hours a day. Commercial vehicles are expected to complete their business and exit Fort Bragg through any Gate applicable to their direction of travel. Commercial vehicles may be searched. Upon entry of the installation drivers will be required to show photo identification.

4.1.6 DOCK OPERATIONS. Upon arrival at WAMC drivers will notify the HTMB Coordinator of their arrival. Personnel from HTMB must be present at all times with the vendor while is testing TMDE.

4.1.7 LOST ITEMS. All lost articles/hospital instruments, etc., found by the Contractor employees shall be turned over to the COR.

5.0 CONTRACTOR MANPOWER REPORTING

5.1.1 The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor will report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractor); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractor); (7) Total payments (including sub-Contractor); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (10) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website); (11) Presence of deployment or contingency contract language, and, (12) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). (13) As part of its submission, the Contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each Government fiscal year and must be reported by 31 October of each calendar year. The Contractor shall notify the Contracting Officer’s Representative (COR) by the 5th working day of November whether they have completed this report. If the COR is unavailable, the Contractor will notify the Contracting Officer.

PERFORMANCE WORK STATEMENT – ADDENDUM FOR ANTI-TERRORISM/OPERATIONS SECURITY

Access and general protection/security policy and procedures. This standard language is for Contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DHA, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in Contractor security matters or processes.

For Contractors requiring Common Access Card (CAC). Before CAC issuance, the Contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The Contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DHA facility and access, via logon, to DHA networks on-site or remotely; (2) Remote access, via logon, to a DHA network using DHA-approved remote access procedures; or (3) Physical access to multiple DHA facilities or multiple non-DHA federally controlled facilities on behalf of the DHA on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

For Contractors that do not require CAC but require access to a DHA facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

Threat Awareness Reporting Program. For all Contractors with security clearances. Per AR 381-12 Threat Awareness and Reporting Program (TARP), Contractor employees must receive annual TARP training by a CI agent or other trainer as specified in 2-4b.