A.02 23R0017 SOW G&G_SATOC Draft.pdf

STATEMENT OF WORK

GEOLOGIC AND GEOTECHNICAL ENGINEERING SERVICES

IN SUPPORT OF U.S. ARMY CORPS OF ENGINEERS, NORTHWESTERN DIVISION,

PORTLAND DISTRICT, PORTLAND, OREGON

C-1. GENERAL. The Contractor, as an independent Contractor and not as an agent of the Government, shall provide all labor, management, facilities, supplies, equipment, and materials (other than those to be furnished by the Government as set forth in this Contract or supporting Task Orders), as necessary to accomplish the required services.

The Architect & Engineering Firm (henceforth known as the A&E) shall plan, schedule, coordinate, and ensure the full, effective, efficient, and economical performance of all services ordered under this Contract. The A&E shall provide adequate professional supervision and quality control to ensure the accuracy, quality, completeness, and timely progress of the work.

C-2. LOCATION OF SERVICES. The A-E may be required to render services at the office(s) of various other team members, on-site at the offices of various U.S. Army Corps of Engineers (USACE) activities, or on-site at various project sites or installations, or anywhere within the Northwestern Division’s geographic area of operations. The location of work performed under this contract shall be stated in the individual Task Orders.

The Government expects the bulk of the Task Orders to be issued by USACE, Portland District (NWP); however, the Procurement Contracting Officer (PCO) may issue written authorization to other USACE Districts in Northwestern Division (NWD) to issue Task Orders under this contract.

C-3. CONTRACT EFFECTIVE PERIOD(S). See Section B, Notes, for all Contract time periods.

C-4. TYPICAL SERVICES. Geology, geotechnical engineering, and engineering geology services for the evaluation, analysis, design, and inspection of civil works projects including, but not limited to, dams, levees, jetties, and facilities. Typical services include:

Field investigations including geophysical explorations; groundwater and water well investigations; landslide investigations; drilling, sampling, and logging of soils and rocks from land and over water; and in-situ testing.

Laboratory testing to determine soil and rock properties.

Design and installation of instrumentation including piezometers, monitoring wells, and inclinometers.

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Site characterization including geologic mapping, subsurface interpretations, evaluation of soil and rock conditions and properties, and groundwater conditions.

Design of features to support construction activities, such as excavations, dewatering, and temporary retaining structures.

Analysis and design for seepage, slope stability, shallow and deep foundations, retaining walls, embankments, and ground improvement.

Analysis and design of rock masses including blasting, rock supports, rock slopes, rock foundations for structures, tunnels in rock, and foundation grouting.

Seismic analysis and design including ground motion studies, seismic analysis of existing structures, and seismic design of new structures.

Consulting on the analysis, design, and construction of roller-compacted concrete structures.

Preparation of documents including geotechnical data reports, analysis reports, design documentation reports, plans and specifications, and post-construction reports.

Engineering during construction and inspection services.

C-5. PERFORMANCE OF SERVICES. The A&E shall render services under this Contract on such days, continuous or intermittent, as are required by the needs of the Government and ordered by the Procurement Contracting Officer during the Contract period.

C-6. ENGINEERING SERVICES. Engineering services not otherwise specified in this performance work statement shall be provided in accordance with ER 1110-2-1150 and other guidance as specifically cited in Individual Task Orders.

C-6.1. Engineering Appendix to Feasibility Report. The engineering and design effort during project formulation is documented in the Engineering Appendix to the Feasibility Report. The length and complexity of the Engineering Appendix shall be appropriate with the size and complexity of the project being formulated. The content and format for the Engineering Appendix to the Feasibility Report is discussed in Appendix C of ER 1110-2-1150.

C-6.2. Design Documentation Report. The design documentation report (DDR) is a record of final design effort after the feasibility phase. A DDR is required for all engineering design products. The DDR provides the technical basis for the plans and specifications and serves as a summary of the final design. The DDR covers the preconstruction engineering and design phase and the construction phase of the project. The DDR is not totally complete until after the plans and specifications and

C-3 construction are completed. The content and format for the DDR is discussed in Appendix D of ER 1110-2-1150.

C-6.3. Engineering Documentation Report. The engineering documentation report (EDR) is prepared to support the Project Cooperation Agreement (PCA) when there are minor changes in design and costs from the authorizing reports. The EDR may also be used in lieu of a General Re-evaluation Report (GRR) to document other information not included in a decision document when project reformulation is not required and the changes are only technical changes. An EDR may also be prepared for individual projects, which have been authorized as part of a large system study. In these cases the EDR serves to define the specific design concept and to firmly establish the baseline cost estimate. The EDR can also be used in lieu of a decision document for projects authorized by Congress without a feasibility report when only technical decisions are required. The EDR will generally be included as an enclosure or appendix to the DDR for the project feature described in the EDR.

C-6.4. Plans and Specifications. Plans and specifications shall be prepared in accordance with ER 1110-1-8155. They shall contain all the necessary information required to bid and construct the plan detailed in the engineering appendix or in the

DDR.

C-7. TECHNICAL CRITERIA AND STANDARDS.

C-7.1. Applicable Laws and Regulations. The A&E shall perform all work in accordance with current Federal and State laws and regulations regarding personal safety, training, report requirements, and site investigation procedures.

C-7.2. Codes and Standards. Work under this Contract shall comply with the latest codes, standards, and regulations applicable to the work requested including USACE Engineering Regulations, Manuals, and Industry Codes and Standards.

C-7.3. Applicable Publications. The A&E shall comply with applicable Guide

Specifications, Engineering Manuals, Engineering Technical Letters, Design Memoranda, and other technical reference materials as required.

C-7.4. Professional Stamps or Seals and Signatures on Drawings. All design documents shall be stamped or sealed, and signed by a professional engineer who is registered in the United States of America. The documents shall include:

C-7.4.1. One set of properly signed, stamped, or sealed and dated drawings.

C-7.4.2. A certified cover document showing, for each discipline, the name and stamp or seal of the professional who supervised the work and the date stamp or seal was affixed.

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C-8. COMPLIANCE WITH APPLICABLE LAWS. The A&E shall be responsible for his/her employees, assuring that they strictly observe the laws of the United States or other governing bodies affecting all operations at all sites. The A&E shall comply with all applicable laws under which he/she is operating, including those concerning the inspection and operation of equipment, and the licensing of all applicable personnel. It is further understood and agreed that the A&E assumes all responsibility for the safety of his/her employees, plants, and materials.

C-9. COMPUTER AIDED DESIGN (CAD) AND BUILDING INFORMATION

MODELING (BIM) REQUIREMENTS. All detailed design drawings shall be developed on a CAD system. The CAD system shall be capable of producing design drawings in the latest version of Bentley MicroStation or Autodesk (AutoCAD and AutoCAD Electrical) for 2D drawings. Additionally, 3D solid modeling software utilized shall be fully compatible with Autodesk Inventor. CAD services shall be in compliance with the Architectural, Engineering and Construction (A/E/C) CAD Standard as issued by the CAD/BIM Technology Center https://cadbimcenter.erdc.dren.mil/. Drawings must be delivered to the Government in the agreed format. Any conversion processes from other formats must be approved by the Government prior to submission of deliverables. For BIM deliverables, a Project Execution Plan (see https://cadbimcenter.erdc.dren.mil/ for template and instructions) is required prior to the start of design. The plan shall at a minimum document BIM uses, analysis technologies, tools, conversion processes and workflows. All questions regarding CAD and BIM requirements may be directed to the Portland District CAD/BIM Management team at CADD-System@usace.army.mil, (503) 808-4825, (503) 808-4884, or (503) 808-4857.

C-9.1. System Approval. As part of the A&E’s proposal for this Contract, the A&E shall furnish the Government with a description of the CAD system intended to be used so compatibility can be verified with the CENWP CAD system manager. All CAD files used for the creation of the CAD drawings shall be delivered in electronic format to the Government and shall be fully interoperable, compatible, and editable with the Bentley MicroStation software.

C-9.2. Format Verification. The CAD files may be submitted in other design software formats if pre-approval has been obtained from the CENWP CAD Manager. If another file format is utilized to produce the drawings, it is the A&E’s responsibility to convert the files to MicroStation format, and to verify file information after it has been converted.

C-10. CONTRACT DRAWINGS. Contract drawings developed under this Contract shall contain sufficient detail to define project requirements, allow solicitation of construction bids, and permit construction of project features. The Contract drawings shall conform to USACE CAD standards, and be created and submitted on the border size required in the individual Task Orders. Submitted CAD drawings (e.g., plans, elevations, sections, schedules, details, etc.) shall be derived (commonly known as extractions, views or sheets) and maintained from the submitted design model(s).

https://cadbimcenter.erdc.dren.mil/ mailto:CADD-System@usace.army.mil

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C-11. CONTRACT SPECIFICATIONS. Contract specifications delivered under this contract shall contain sufficient information to define project requirements, allow solicitation of construction bids, and permit construction of the project features.

Specifications delivered under this contract shall be in conformance with CENWP established policy. In general, technical specifications shall be produced from United Facilities Guide Specifications (UFGS) and CENWP Engineering and Construction locally prepared specifications. UFGS sections can be downloaded from the web at http://www.wbdg.org/ccb/browse_cat.php?c=3.

C-11.1. Software Requirements. UFGS sections shall be prepared by using SpecsIntact software. The SpecsIntact software can be downloaded free of charge from http://specsintact.ksc.nasa.gov/. Information training for SpecsIntact is offered at CENWP periodically. Contact the Contracting Officer’s Representative to coordinate attendance. At the completion of the design, and at a time noted in the schedule of the task order statement of work, the SpecsIntact source files (UFGS edited sections) shall be provided to CENWP via email, an external hard drive, or prearranged FTP site. The source files and external hard drive will become the property of the Government.

Questions regarding facilitation of review and publishing specifications using SpecsIntact shall be directed to the CENWP-EC Specification Engineer.

C-11.2. Specification Formatting and Review. UFGS specification sections shall be formatted in accordance with the most recent version of UFC 1-300-02 United Facilities Guide Specifications (UFGS) Format Standard and can be downloaded from the web at http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-300-02. Upon receipt of A&E developed specifications, the CENWP Specification Section will edit them for formatting and tags (non-technical only) as may be required to ensure consistency throughout the entire specification package. A working file for each specification section may receive non-technical formatting edits, and may be provided to the A&E for additional editing in response to review comments during the BCOES review process.

C-12. DESIGN CALCULATIONS. Calculations shall support the design decisions and document design criteria, loading, material selection, and geometry. Electrical calculations shall also include load studies, voltage drops, conductor and conduit sizing, lighting levels, etc. In cases where sound and prudent engineering judgment conflicts with the above guidance, the A&E shall use the guidance that is more conservative and consult with CENWP prior to using the guidance.

C-12.1. Content. The calculations shall be presented in clear and legible format, incorporating tables showing all design loads and conditions. Calculations shall be able to stand on their own; assumptions and conclusions shall be clearly explained, and all references shall be noted. Formulas shall be shown, logically sequenced and fully verifiable. Tabular spreadsheet results are not acceptable. The A&E shall document the performance, safety, anticipated construction/fabrication/installation methods, data sheets and/or catalog cuts of specified equipment and materials, and correspondence

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http://www.wbdg.org/ccb/browse_cat.php?c=3 http://specsintact.ksc.nasa.gov/ http://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-1-300-02

C-6 with CENWP and other pertinent entities as required in the detailed statement of work for individual Task Orders.

C-12.2. Verification. Calculation sheets shall carry the names or initials of the individual making the calculations and the individual checking them, and the dates of the calculations and checking. If initials are used, a separate list of the individual names and initials shall be furnished. No portion of the design calculations shall be computed and checked by the same individual. All calculations shall be checked prior to submission to CENWP.

C-13. DESIGN NOTEBOOKS. Design notebooks shall document the design of the product fully. The standard for detail and documentation applied is such that a competent person in the same discipline should be able to review the design notebook and determine how and why a design element was chosen. Design notebooks shall include calculations, relevant correspondence, guidance documentation, cut sheets, sketches, cost info, etc.

Reviews shall be thoroughly documented including all comments and comment responses, red lined drawings, back checks shall be contained in a “Quality Control” folder.

Design notebooks shall be electronic and files shall be maintained in logical, organized format which can be easily navigated by a competent person. Include a table of contents file listing the directories a general locations of the info (i.e. drawings, specifications, calculations, catalog cuts, meeting minutes, trip reports, etc.).

C-14. GEOTECHNICAL DESIGN SOFTWARE. CENWP uses the GeoStudio programs SLOPE/W, SEEP/W, SIGMA/W, AND QUAKE/W for slope stability, seepage, stress-strain, and seismic analyses. CENWP can also use SLIDE software by Rocscience. The KTR shall have the latest versions of these GeoStudio programs or Rocscience programs and shall be competent in performing geotechnical analysis using these programs.

C-15. COMPUTER VIRUS CHECKING. Prior to submitting an electronic file or electronic media to the Government, the KTR shall check it for viruses utilizing an anti-virus software package. The product utilized shall be current. The KTR shall maintain a subscription or utilize a software product vendor who provides updates at least quarterly.

C-16. GEOGRAPHIC INFORMATION SYSTEM (GIS). The KTR must be able to produce GIS data that meets USACE mandated Spatial Data Standards for Facilities, Infrastructure of Environment (SDSFIE). A free copy of this software is available at http://www.sdsfieonline.org. These GIS files must be fully compatible with CENWP Enterprise GIS (EGIS) System which utilizes Environmental System Research Institute (ESRI) ArcGIS v10.1 File Geodatabase format. All geospatial data must also be documented through the preparation of standard metadata (data about data) http://www.sdsfieonline.org/

C-7 descriptions. The KTR shall ensure that the metadata delivered is compliant with the ISO 19115 North American Profile (NAP) and shall be created using ESRI ArcGIS ArcCatalog and compatible with version 10.1. The Standard is available for purchase at:

http://www.webstore.ansi.org. Additional resources regarding the ISO 19115 NAP are available here: http://www.fgdc.gov/metadata/geospatial-metadata-standards#nap.

C-17. LABORATORY TESTING. Laboratory testing shall be required under this Contract. The KTR shall use only a testing laboratory validated by the USACE Material Testing Center (MTC), and that laboratory shall only perform tests for which is it validated. Any costs associated with validation shall be borne by the KTR and included in the KTR’s overhead. The steps required for validation are available at http://www.erdc.usace.army.mil/Media/FactSheets/FactSheetArticleView/tabid/9254/Arti cle/476661/materials-testing-center.aspx. A Laboratory Inspection Request form is also available at that site.

C-18. EQUIPMENT AND SUPPLIES. The supplies to be furnished and/or provided by the KTR shall be identified in the Detailed Statement of Work provided for individual Task Orders, as applicable.

C-19. SUBMITTAL SCHEDULE AND REQUIREMENTS. Each Task Order issued under this contract shall specify products to be delivered. The A-E shall reference individual Task Orders for applicable submittal schedules.

C-20. QUALITY CONTROL. For each applicable Task Order, the A-E shall prepare and submit a Quality Control Plan (QCP) within 14 calendar days following Notice to Proceed. The QCP shall be in accordance with Engineering Regulation (ER) 1110-1-12, “Quality Management” which can be viewed at http://www.publications.usace.army.mil/Portals/76/Publications/EngineerRegulations/ER _1110-1-12.pdf. The QCP shall address the following:

C-20.1. Management Philosophy. Management approach and methodology to be followed during the performance of the work.

C-20.2. Management Structure. Description of roles and responsibilities.

C-20.3. Analysis Tools. Tools, such as computer programs, to be used in the execution of the Task Order.

C-20.4. Scheduling. The sequence of events involved in carrying out the specific tasks. Clearly show the review and correction periods scheduled prior to submittals.

C-20.5. Communication. The methods by which clear and accurate communications are to be achieved, the names of parties authorized to request modification of the work, and how much modification will be coordinated and documented.

http://www.webstore.ansi.org/ http://www.fgdc.gov/metadata/geospatial-metadata-standards#nap http://www.erdc.usace.army.mil/Media/FactSheets/FactSheetArticleView/tabid/9254/Article/476661/materials-testing-center.aspx http://www.erdc.usace.army.mil/Media/FactSheets/FactSheetArticleView/tabid/9254/Article/476661/materials-testing-center.aspx http://www.publications.usace.army.mil/Portals/76/Publications/EngineerRegulations/ER_1110-1-12.pdf http://www.publications.usace.army.mil/Portals/76/Publications/EngineerRegulations/ER_1110-1-12.pdf

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C-20.6. Procedures. The A-E shall define the procedures for conducting reviews, which shall include functional, technical, interdisciplinary, bidability, constructability, and operability reviews.

C-21. CONTRACTOR QUALITY ASSURANCE. The Contractor shall perform a quality assurance review of each product delivered under this Contract. The review shall focus on verification of assumptions and methods used in analysis and alternatives development, and the review of calculations, design criteria, and developed drawings.

The review shall verify the product meets the customer’s needs consistent with the requirements set forth in individual Task Orders and this Contract. The same individuals who produced the work shall not complete the review. The Contractor shall document all reviews and certify them as being complete for each product submittal.

C-22. A-E QUALITY ASSURANCE. The A-E shall perform a quality assurance review of each product delivered under this contract. The review shall focus on verification of assumptions and methods used in analysis and alternatives development, and the review of calculations, design criteria, and developed drawings. The review shall verify the product meets the customer’s needs consistent with the requirements set forth in individual Task Orders and this Contract section. The same individuals who produced the work shall not complete the review.

C-23. DESIGN REVIEW CHECKING SYSTEM. In accordance with ER 1110-1-8159, utilize the design review and checking system (DrChecks) for annotating and managing all review comments generated during specified progress reviews. DrChecks is a free online collaboration tool accessible via the Internet at http://www.projnet.org. The preferred minimum computer system requirement to utilize DrChecks, is Microsoft Internet Explorer 5.5 (or above) with Internet access. Provide this capability to contractor staff requiring access to submit, evaluate, or backcheck review comments.

Initialize account set-up for DrChecks as follows:

C-23.1. Access. To initialize an office’s use of DrChecks, choose a contact person within the office to call the DrChecks Help Desk at 800-428-HELP, weekdays for 8 a.m.

to 5 p.m., Central time. The point of contact will be given an office password to distribute to others in the office. Individuals can then go to the hyperlink at (http://www.projnet.org) and register as a first-time user. Upon registration, each user will be given a personal password to the DrChecks system.

C-23.2. Assignment. Once the office and individuals are registered, the USACE project manager or lead reviewer will assign the individuals and/or offices to the specific project for review. At this point, persons assigned can make, annotate and/or close comments, depending on their particular assignment.

C-24. AGENCY TECHNICAL REVIEW (ATR). ATR is an in-depth review, managed within USACE, and conducted by a qualified team not involved in the day-to-day production of a project/product. The purpose of this review is to ensure the proper application of clearly established criteria, regulations, laws, codes, principles, and

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http://www.projnet.org/ http://www.projnet.org/

C-9 professional practices. The ATR team reviews the various work products and assures that all the parts fit together in a coherent whole. ATR teams will be composed of senior USACE personnel (Regional Technical Specialists, etc.), and may be supplemented by outside experts as appropriate. To assure independence, the leader of the ATR team shall be from outside the Northwestern Division and the remaining ATR members shall be from outside NWP. EC 1165-2-209 requires that DrChecks be used to document all ATR comments, responses, and associated resolution accomplished. While the A-E is not responsible for performing the ATR, the A-E shall respond to any comments in Dr.

Checks.

C-25. TRAVEL AND TRANSPORTATION. When per diem, travel, or mileage costs are required under a task order, the Contractor shall adhere to the Joint Travel Regulations (JTRs) for Civilians which can be found at www.dtic.mil/perdiem/index.html.

Use current per diem rates to propose Travel and Transportation costs associated with each Task Order. Provide justification if per diem rates are not used. Exceptions to these guidelines shall be approved in advance by the KO. Costs will be allowable only if the following information is documented:

Date and place (city, town, or other similar designation) of the expenses.

Purpose of the trip.

Name of person on the trip and that person’s title or relationship to the A-E.

C-26. SAFETY.

C-26.1. Accident Prevention. In performing this contract, the A-E shall provide for protecting the lives and health of employees and other persons; preventing damage to property, materials, supplies, and equipment, and avoiding work interruptions.

C-26.2. Compliance with the Secretary of Labor. The A-E shall comply with the standards issued by the Secretary of Labor at 29 CFR Part 1926 and 29 CFR Part 1910.

C-26.3. Record of Exposure. The A-E shall maintain an accurate record of exposure data on all accidents incident to work performed under this Contract resulting in death, traumatic injury, occupational disease, or damage to property, materials, or equipment. The A-E shall report this data in the manner prescribed by the PCO.

C-26.4. Noncompliance. The COR and PCO shall notify the A-E of any noncompliance with these requirements, and of the corrective action required. This notice, when delivered to the A-E, shall be deemed sufficient notice of noncompliance and corrective action required. After receiving notice, the A-E shall immediately take corrective action. If the A-E fails or refuses to take corrective action promptly, the PCO may issue an order stopping all or part of the work until satisfactory corrective action has been taken.

http://www.dtic.mil/perdiem/index.html

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C-26.5. Safety Manual. The A-E shall conform to all safety standards contained in the most recent edition of the U.S. Army Corps of Engineers Safety and Health Requirements Manual EM 385-1-1, and all subsequent additions and amendments. EM 385-1-1 and its changes are available at http://www.usace.army.mil/CESO/Pages/Home.aspx.

C-26.6. Accident Prevention Plan. The A-E shall prepare an accident prevention plan and hazard analysis as required in Section 1 of EM 385-1-1 prior to initialization of any work under this contract.

C-27. ANTI-TERRORISM/OPERATIONS SECURITY (AT/OPSEC). For applicable Task Orders, all A&E and all associated subcontractor employees shall comply with applicable facility access and local security policies and procedures; any or all of the subparagraphs listed below (C-27.1.-C-27.7.) may be required in each Task Order. If any of the following requirements have been fulfilled within one year prior to NTP of the Task Order, verification of such shall be provided by the A&E to the COR.

C-27.1. AT Level I Training. All A&E employees, to include subcontractor employees, requiring access to Corps facilities and controlled access areas shall complete AT Level 1 awareness training with 30 calendar days after Contract/Task Order award date. The A&E shall submit a signed and dated training roster for each affected A&E and subcontractor employee to the COR within five calendar days after completion of training by all employees and subcontractor personnel. Obtain training DVD from the A/E Contract Coordinator (CENWP-EC-TC) or the Security & Law Enforcement Office (CENWP-SL). Estimated training time is 10 minutes per individual.

C-27.2. Access and General Protection/Security Policy and Procedures. If required, all A&E and all associated subcontractor employees shall comply with applicable facility access and local security policies and procedures. The A&E shall also provide to the COR and Project Security Point of Contact (POC) all information required for background checks to meet facility access requirements to be accomplished by the Security Office. The A&E workforce must comply with all personal identity verification requirements as directed by the Department of Defense (DoD), Headquarters Department of Defense (HQDA), and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, shall the Force Protection Condition (FPCON) at any individual facility change; the Government may require changes in A&E security matters or processes.

a. Contractors Requiring Common Access Card (CAC). The A&E and all subcontractor employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon , to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more.

http://www.usace.army.mil/CESO/Pages/Home.aspx

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b. Identification of Employees. The A&E shall submit, by secure means (through a password protected spreadsheet or Adobe document, or encrypted email) a complete, dated, signed list of all A&E and subcontractor employees and their titles who will be working on the project to the COR within fifteen days prior to the commencement of the work. This listing shall be revised and resubmitted with personnel changes occur. The following information shall be provided:

Name of A&E Name of Employee Employee’s birth date Employee’s place of birth Employee’s valid identification with photo

c. Non-US Citizen Employees. The A&E shall submit color photocopies of the

Permanent Resident Card or passport to the COR of all A&E employees who are non- US citizens. The COR will provide the Portland District Security Office the submitted photocopies at least one month (30 calendar days) in advance of the start of work by the employees. A&E personnel who are non-US citizens shall not be permitted access to the Project until the Foreign Visitor Authorization is received from HQUSACE. A&E personnel who are non-US citizens shall not be permitted to work on the contract at all until Foreign Visitor Authorization is received.

d. Authorized Unescorted Access Requirements. Perform a Personnel Risk

Assessment (PRA) on all A&E personnel that require authorized unescorted access to the Powerhouse. Costs associated with the execution of the PRA shall be at the expense of the A&E. The content of the PRA is defined by the requirements as follows:

Criminal Check - Obtain a criminal background check, completed within the last seven years, on all A&E personnel that require authorized unescorted access to the Powerhouse. A minimum of a 7-year criminal background check with the state patrol office shall be performed from all states of residence and employment, for the past seven years. The Project Security Officer through the COR will approve, disapprove, or revoke authorized unescorted access to the Powerhouse as a result of the 7-year background check.

Identity Verification – A&E employees shall provide positive verification of individual identity prior to authorized unescorted access to the Powerhouse. Acceptable forms of identity verification are documents issued by a federal Government agency that include: the individual's photograph, name, and date of birth, such as a passport or military identification (ID) card. Additionally, a state issued driver's license or ID card in compliance with REAL ID (https://www.dhs.gov/real-id) is acceptable for identity verification.

https://www.dhs.gov/real-id

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The Criminal Check and Identity Verification shall be updated at least every seven years for each employee requiring authorized unescorted access to the Powerhouse.

Escort Requirements - A&E personnel not cleared for authorized access to the Powerhouse may be escorted by Government or A&E personnel that have authorized unescorted access to the Powerhouse. All costs related to the escorting of non-cleared personnel shall be at the expense of the A&E. Additional burden shall not be placed upon the Government to provide these escorts. Prior to access, coordination with the Project Security Officer is required, including but not limited to:

o Verification of identity with photo identification o Name of escorting individual and verification of unescorted status o Time of entry into the Powerhouse o Time exiting the Powerhouse.

e. Security Programs.

Quarterly Security Awareness Program. Submit and maintain a quarterly security awareness program for employees requiring authorized unescorted access to the Powerhouse. Security awareness documents will be furnished by the Project Security Officer and shall be distributed to A&E personnel by the A&E. Costs associated with the distribution of the security awareness documents shall be at the expense of the A&E. These documents shall be distributed using direct (email, memos, computer training, and etc.) and indirect (posters, brochures, and etc.) communications.

Annual NERC Mandated Cyber Infrastructure Protection Training

Program. Submit and maintain an annual North American Electric Reliability Corporation (NERC) Mandated Cyber Infrastructure Protection Training Program. When the Contract requires the A&E employee to have authorized unescorted access to the Powerhouse, the USACE NERC Mandated Cyber Infrastructure Protection Training shall be completed by the employee prior to authorized unescorted physical or authorized cyber access to the Powerhouse. The Project Security Officer or COR will furnish the training curriculum, materials, and supplies. Costs associated with the execution of this training shall be at the expense of the A&E. A minimum of seven days prior to engaging in work, submit a complete, signed and dated, listing of all personnel who have successfully completed the USACE NERC Mandated Cyber Infrastructure Protection Training. Submit a revised listing within seven calendar days of any personnel changes.

C-27.3. iWATCH and/or CorpsWatch Training. All A&E and all associated subcontractors shall complete the local iWATCH, CorpsWatch, See Something, Say Something program. This local developed training will be used to inform employees of

C-13 the types of behavior to watch for and instruct employees to report suspicious activity to the COR. This training shall be completed within 30 calendar days of Contract award and within 30 calendar days of new employees commencing performance. The A&E shall submit a signed and dated training roster for each A&E and subcontractor employee to the COR within five calendar days after Contract/Task Order award.

Estimated training time is five minutes per individual. Obtain training DVD from A/E Contract Coordinator.

C-27.4. Contractor Employees Who Require Access to Government Information Systems. All A&E employees with access to a government information system must be registered in the ATCTS (Army Training Certification Tracking System) at commencement of services, and must successfully complete the DoD Information Assurance Awareness prior to access to the information systems and then annually thereafter IAW AR 380-67 (Personnel Security Program) and Homeland Security Presidential Directive 12 (Policy for a Common Identification Standard for Federal Employees and A&Es).

a. Obtain written permission from the Project.

b. A minimum of seven days prior to engaging in work, submit, to the Portland

District Security Office a PRA for each employee.

Have a PRA performed which includes a personnel identity verification and local agency criminal check for the prior seven years. A minimum of a 7-year criminal background check with the state patrol office shall be performed from all states of residence and employment, for the past seven years.

Identity Verification - A&E employees shall provide positive verification of individual identity prior to authorized unescorted access to the Powerhouse. Acceptable forms of identity verification are documents issued by a federal Government agency that include: the individual's photograph, name, and date of birth, such as a passport or military identification (ID) card. Additionally, a state issued driver's license or ID card in compliance with REAL ID (https://www.dhs.gov/real-id) is acceptable for identity verification.

c. NERC CIP Training for Cyber Access. The NERC CIP training covers the proper use and access controls for GDACS, and the procedures that have been implemented to safeguard GDACS at the Project. The Project Security Officer will furnish the training curriculum, materials, and supplies. A minimum of seven days prior to engaging in work, submit a complete, signed, and date listing of all personnel who have successfully completed the USACE NERC Mandated Cyber Infrastructure Protection Training.

C-27.5. Contracts that Require an OPSEC Standing Operating Procedure/Plan (SOP). The A&E shall develop an OPSEC SOP/Plan within 30 days of contract/task order award. The OPSEC SOP/Plan must be reviewed and approved by the OPSEC https://www.dhs.gov/real-id

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Officer. The SOP/Plan will include the Government’s critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the A&E shall identify an individual who will be an OPSEC Coordinator.

C-27.6 Requirements for OPSEC Training. All new A&E employees shall complete Level 1 OPSEC training within 30 calendar days of commencing performance.

The A&E shall submit a signed and dated training roster for each A&E and subcontractor employee to the COR within five calendar days after completion of training by all employees and subcontractor personnel. Additionally, all A&E employees must complete annual OPSEC awareness training. Obtain training DVD from A/E Contract Coordinator (CENWP-EC-TC). Estimated training time is 15 minutes per individual.

C-27.7. For Information Assurance (IA)/Information Technology (IT) Training.

All A&E employees and associated subcontractor employees who need network access and/or working IA/IT functions must complete the DoD IA awareness training before issuance of network access and annually thereafter. All A&E and subcontractor, employees who need network access and/or working IA/IT functions, must complete the following items and submit completion certificates to COR prior to issuance of network access and annually thereafter. All A&E employees working IA/IT functions shall comply with DoD and Army training requirements in DoD 8570.01, DoD 8570.01-M, and DA AR 25-2 within six months of employment.

a. Obtain written permission from the Project.

b. A minimum of seven days prior to engaging in work submit, to the COR or

Project POC, a PRA for each employee.

Have a PRA performed which includes a personnel identity verification and local agency criminal check for the prior seven years. A minimum of a 7-year criminal background check with the state patrol office shall be performed from all states of residence and employment, for the past seven years.

Identity Verification - A&E employees shall provide positive verification of individual identity prior to authorize unescorted access to the Powerhouse. Acceptable forms of identity verification are documents issued by a federal Government agency that include: the individual's photograph, name, date of birth, such as a passport or military identification (ID) card. Additionally a state issued driver's license or ID card is acceptable for identity verification.

Take the NERC CIP Training for Cyber Access. The NERC CIP training covers the proper use and access controls for GDACS, and the procedures that have been implemented to safeguard GDACS at the Project. The Project Security Officer or COR will furnish the training curriculum, materials, and supplies. A minimum of seven days prior to engaging in work, submit a complete, signed and dated, listing of all

C-15 personnel who have successfully completed the USACE NERC Mandated Cyber Infrastructure Protection Training.

C-27.8. Will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas. All A&E employees, including subcontractor employees who are not in possession of the appropriate access privilege, will be escorted by authorized personnel in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

C-27.9 Pre-screen Candidates using E-Verify Program. The A&E shall pre-screen all employees using the E-verify Program (http://www.uscis.gov/E-Verify) website to meet the established employment eligibility requirements. The Prime A&E shall ensure that each employee has two valid forms of Government issued identification to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible employees must be provided to the COR no later than three business days after receipt of award.

C-28. QUALITY MONITORING AND MEASUREMENT . Under this contract, the A-E is responsible for the completeness and accuracy of all work performed, for compliance with all parts, and with properly identifying the correct design and/or study conclusion requirements under all laws and regulations. The Government will rely upon the professional quality of work that the A-E will perform. The A-E’s quality assurance/quality control plan (QA/QC) for this contract shall be prepared in accordance with ER 1110-1-12 Quality Management and shall be submitted for review and acceptance by the Government.

C-28.1. Quality Assurance Surveillance Plan (QASP). The A-E will be evaluated during performance of individual Task Orders under this contract to ensure compliance with the proposed and accepted performance goals, regulations and guidance. This evaluation will be performed according to a QASP. The Government will develop a draft QASP for inclusion into the statement of work prepared for individual Task Orders. The QASP will be refined and reviewed with the A-E during the Task Order award process, supplied to the A-E, and used by the Government to evaluate the A-E’s performance.

Failure to adequately complete any service or submittal to at least a satisfactory level of quality or timeliness may result in repeat of work, a poor performance evaluation, or both. A sample QASP is shown below:

QUALITY ASSURANCE PLAN FOR TASK ORDER TITLE

CONTRACT NO. W9127N22DXXXX, TASK ORDER NO. W9127NXXFXXXX

Deliverable or

Service Requirement

Measurement / Metric

Surveillance Method

Frequency Procedures to be taken when performance standards not met Task 1: Management Plans http://www.uscis.gov/E-Verify

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Quality Control Plan

Timeliness, accuracy, quality, consistency, and functionality

Submittal Review

Draft and Final a. A-E revision of submittal;

b. Poor performance evaluation

In addition to the information shown on the table, above, the QASP will also address non-performance or re-performance of non-compliant work, A-E quality control requirements and processes.

C-28.2. Performance Metrics. The A-E shall be evaluated on the Performance Metric based on the QASP. These performance metrics will be used as the basis of the Contractor Performance Assessment Reporting System (CPARS) evaluation, which defines the assessment of the A-E’s performance.

For this contract, the following guidelines for the establishment of ratings will be used, supported by the weight of evidence documented during the Government’s surveillance efforts:

Exceptional: Performance meets contractual requirements and exceeds many to the Government’s benefit. The contractual performance of the element or sub-element being evaluated was accomplished with few minor problems for which corrective actions taken by the A-E were highly effective.

Very Good: Performance meets contractual requirements and exceeds some to the Government’s benefits. The contractual performance of the element or sub-element being evaluated accomplished with some minor problems for which corrective actions taken by the A-E were effective.

Satisfactory: Performance meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the A-E appear or were satisfactory.

Marginal: Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being evaluated reflects a serious problem for which the A-E has not yet identified corrective actions. The A-E’s proposed actions appear only marginally effective or were not fully implemented.

Unsatisfactory: Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains a serious problem(s) for which the A-E’s corrective actions appear or were ineffective.

C-29. SUBCONTRACTORS.

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C-29.1. Consultants. Under this Contract, the use of the term “Consultant” shall be synonymous with the term “Subcontractor.”

C-29.2. Provisions in the Subcontract. The A-E Prime Contractor shall insert appropriate provisions in all subcontracts related to this Contract. Ensure sufficient fulfillment by subcontractors of all contractual provisions. A copy of all subcontracts shall be furnished to the Government upon request.

C-29.3. Supplying Name of Subcontractor. Prior to award of any Task Order in which subcontractors will be utilized, the Contractor shall provide, in writing, a statement of the extent and character of the work to be done under subcontract with regard to each discipline he/she proposes to provide. If, for sufficient reason at any time during the performance of the work for any Task Order the Contracting Officer determines that any subcontractor is incompetent, or is not performing the subcontract work in an acceptable manner, he will notify the Contractor in writing accordingly. Immediate steps shall be taken by the Contractor to obtain acceptable performance or cancel such subcontractor. Subletting by subcontractors shall be subject to the same requirement.

C-29.4. Relationship between Subcontractor and Government. Nothing contained in this Contract shall be construed as a contractual relationship between the subcontractor and the Government.

C-29.5. Subcontractor’s Performance. If the Procurement Contracting Officer determines at any time during this Contract that any subcontractor is incompetent or is not performing the subcontract work in an acceptable manner, the A-E shall be notified in writing accordingly. Immediate steps shall be taken by the A-E to obtain acceptable performance or cancel such subcontract. Subletting by subcontractors shall be subject to the same requirement.

C-29.6. Approval of Subcontractors. Prior to award of any Task Order in which subcontractors will be utilized, the Contractor shall provide, in writing, a statement of the extent and character of the work to be done under subcontract and the following information about each subcontractor:

C-29.6.1. Name and designation.

C-29.6.2. Experience with respect to (Contractor to fill in with proposal) as specifically referenced in the detailed statement of work for each individual task order.

C-30. RESPONSIBILITIES.

C-30.1. Responsibilities Made by Agents. The Government assumes no responsibility for any understanding or representations made by any of its agents prior to or during the execution of this Contract unless:

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C-30.1.1. Such understanding or representations are clearly stated in the Contract

C-30.1.2. The Contract expressly provides that the responsibility is therefore assumed by the Government.

Representations made, but not expressly stated, and for which liability is not expressly assumed by the Government in the Contract, shall be deemed for the information of the A-E only.

C-30.2. Conflict of Interest. The A-E shall take every measure to ensure that a conflict of interest, or the appearance, does not occur with regard to services provided under this Contract. The A-E shall adhere to the following:

C-30.2.1. Prior to issuance of any Task Order, the A-E shall provide any information relevant to past, present, or planned interest relative to services provided under the Task Order that could, or could be perceived, as:

C-30.2.1.1. Impairing the A-E’s ability to render impartial, technically sound, and objective assistance, or

C-30.2.1.2. In the absence of any relevant interests referred to above, the A-

E shall submit a statement clarifying that, to the best of its knowledge and belief, no such condition exists.

C-30.2.2. The A-E shall notify the Procurement Contracting Officer, at any time during performance under Contract, of any changes in its organization that could affect its unbiased performance, be considered or perceived as a conflict of interest, or provide an unfair advantage.

C-31. WAIVER OF RIGHTS. Neither the Government’s review, approval, or acceptance of, nor payment for, any of the services required under this Contract shall be construed to operate as a waiver of any rights under this Contract or of any cause of action arising out of the performance of this Contract. The A-E shall be, and remain liable to, the Government for damages caused by the A-E’s negligent performance of any services performed under this Contract.

C-32. DELAY OF WORK. Any circumstances arising during the course of work which could result in a delay to the completion date shall be reported immediately to the Contracting Officer or the COR by telephone and in writing.