A.01 PWS - LM Shred Services - KO Reviewed.pdf

Performance Work Statement (PWS)

U.S. Army Corps of Engineers, Engineering and Support Center Huntsville, AL 35816

Logistics Management Shred Services Contract

20 April 2021

1. Summary: The objective of this award is to provide sensitive document shred services to the

U.S. Army Corps of Engineers, Engineering and Support Center (HNC). There will be three service locations for this contract with monthly document shred truck service. Shred services shall be done on site at the three locations identified in the description of work.

2. Description of Work: This contract is to provide all resources including personnel, equipment, and labor. This is a monthly requirement and work must be performed by the last duty day of each month once awarded. There are three locations for shred services: 475

Quality Circle, Huntsville, AL 35806; 5021 Bradford, Huntsville, AL 35805 (southside loading dock); and 3 suites at 4901 University Square, Huntsville, AL 35816. Contractor shall provide seventy bins with lockable lids for on-site shredding services, designed to handle a variety of sensitive documents and must be emptied monthly. There shall be no need to separate paper grades, remove staples, or other small binding materials. Contractor must schedule on-site service at least 48 hours in advance and work any schedule issues with Government Facility Manager. Bin distribution will be: Forty (40) lockable bins at 475

Quality Circle, twenty (20) lockable bins at 5021 Bradford, and ten (10) lockable bins at the three suites on 4901 University Square.

3. Schedule: Monthly services shall start within 10 days of award and shall be required until the completion of the contract. The Contractor shall schedule all services at least two duty days prior to the work being performed. Contractor shall provide the Government Facility Manager a written request with all drivers/workers full name, date of birth, and state driver’s license number to ensure access is granted by HNC Security on the day work is to be performed.

4. Safety: Contractor employees must follow all applicable local, state, and federal safety regulations.

5. Security: The Contractor shall provide a list of company personnel providing services within three days of award. No contractor employees with a known conviction of a felony will be allowed access to the facility.

5.1 Access and General Protection/Security Policy and Procedures: All contractor and all associated sub-contractors’ employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by HNC

Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

5.2 Contractors Who Require Access to a DoD Facility or Installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or at

OCONUS locations, in accordance with status of forces agreements and other theater regulations.

5.3 Pre-screen Candidates Using E-Verify Program: The Contractor must pre-screen

Candidates using the E-verify Program website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than three business days after the initial contract award.

6. Work Place Behavior: Contract personnel shall comply with the same workplace behavior rules of Government employees in terms of interaction with other personnel such as customers, Government representatives, and other contract employees to include, but not limited to, prohibitions against foul language, harassment, sexual harassment, and discrimination. Any violations will be addressed by the COR to the Contractor’s Corporate entity.

7. Period of Performance: The period of performance shall be from August 2021 through

August 2022; 1-year Base period and four one-year Option periods.

8. Deliverables:

• Provide destruction report monthly

9. Quality Control: This task requires the Contractor to maintain a thorough quality control program with the aim of preventing deficiencies in the quality of services. If deficiencies occur, the Contractor shall identify and correct deficiencies in the quality of services before performance becomes unacceptable. As part of the Quality Control Program, the Contractor shall develop a Quality Control Plan (QCP) that describes the Contractor’s procedures for monitoring quality. This deliverable shall be provided with the proposal. At a minimum, the Quality Control

Plan shall describe how the contractor intends to accomplish the following:

• Empty all bins monthly

• Schedule work 48 hours in advance

• Coordinate work schedule with Government Facility Manager

• Email monthly invoice to SPP Invoice box per invoicing procedures (Par 13-15)

10. Quality Assurance Surveillance: The Government will monitor the Contractor's performance using a Quality Assurance Surveillance Plan (QASP), developed in accordance with the Deliverables and Performance Requirements of this PWS. The Government reserves the right to review services to be provided, including those developed or performed at the Contractor's discretion, to determine conformance with performance and technical requirements. Government quality assurance will be conducted on behalf of the Contracting Officer. The COR will be appointed to coordinate the overall quality assurance of technical compliance.

12. Government Points of Contacts:

Program Manager Point of Contact

Name: Alonzo Andrews

Title: Program Manager

Email: Alonzo.L.Andrews@usace.army.mil

Office Phone: (256) 895-1766

Project Management Point of Contact

Name: Chris Robbins

Title: Special Projects Project Manager

Email Address: Christopher.D.Robbins@usace.army.mil

Office Phone: (256) 895-5825

Contracting Point of Contact

Name: Tondra Madison

Title: Contracting Officer

Email Address: tondra.r.madison@usace.army.mil

Office Phone: (256) 895-1980

Technical Point of Contact/COR

Name: Jeff Rowe mailto:Alonzo.L.Andrews@usace.army.mil mailto:Christopher.D.Robbins@usace.army.mil mailto:Tondra.R.Madison@usace.army.mil

Title: Government Facility Manager

Email Address: Jeff.Rowe@usace.army.mil

Office Phone: (256) 895-1333

13. Delivery of Invoices: All invoices for this contract action shall be emailed to the following locations for processing:

SPPInvoice@usace.army.mil; Christopher.D.Robbins@usace.army.mil; Project Manager, Jeff.Rowe@usace.army.mil; Government Facility Manager

14. Invoicing Requirements: Electronic invoice submissions must be created in black and white and in Adobe's Portable Document Format (PDF) and comply with the requirements specified within this contract. Invoices larger than 10 megabytes in size will not be accepted through the e-mail process.

15. Invoice Processing Procedures: Invoices shall be submitted to the Designated COR identified on the purchase order. The review/acceptance of all supplies and services rendered as described will be approved by the COR.

Upon receipt, the COR shall examine the invoice(s) for accuracy. The format for all invoices shall include but not be limited to the following:

o Name of Contractor o Contract/ Task Order Number and contract line item; the order number, etc….

o Invoice Number o Period of Performance/date work performed, CLIN used, and unpaid balance o Description; quantity; unit of measure; unit price and extended price of item o Name/Address of official to where payment shall be sent (SAM address)

**NOTE** INVOICES MUST MATCH PURCHASES CONTRACT/MODIFICATION

IN DESCRIITION. DEFFECTIVE/DEFICIENT INVOICES WILL BE REJECTED

mailto:Jeff.Rowe@usace.army.mil mailto:SPPInvoice@usace.army.mil mailto:Christopher.D.Robbins@usace.army.mil mailto:Jeff.Rowe@usace.army.mil