A and E Solicitation Final 12 9 2024.pdf

Issuance Date: December 09, 2024

PHASE 1 - Questions Due Date: January 3, 2024, 12:00NN Fiji Time

PHASE 1 - Qualifications Statements: January 24, 2025, 12:00NN Fiji Time

PHASE 2 - Site Walk Through: TBD

PHASE 2 - Proposal Submission Date: TBD2025, 12:00NN Fiji Time

Subject: Request for Proposals No. 72049225R00001, “USAID Pacific Islands Architecture and Engineering Services (A&E) Services”

Dear Prospective Offerors:

The United States Government, represented by the Agency for International Development (USAID)/Pacific Islands is soliciting Phase-One Qualifications Statements from organizations interested in providing the services described in this Solicitation.

USAID is soliciting a Firm-Fixed-Price contract for a design-build contract. The Total Estimated Cost for services under this contract is between $800,000 and $1,500,000, subject to the availability of funds. The NAICS code is 541310. This solicitation is being set-aside for local Fijian Organizations.

This acquisition for construction is being procured in accordance with Federal Acquisition Regulation Subpart 36.3 - Two-Phase Design Build Selection Procedures.

• Phase-One will be evaluated in accordance with FAR 36.303-1 P - Phase One.

• Phase-Two will be evaluated in accordance with FAR 36.303-2 - Phase Two.

USAID/Pacific Islands anticipates awarding one firm-fixed-price contract. For Phase Two, the U.S. Government may award this contract without discussions.

The order of magnitude of the resultant contract, in accordance with FAR Part 36.204, is $1-5 million USD. All work must be finished no later than 365 days after Notice to Proceed (NTP).

This solicitation and its amendments, and announcement of contract award will be made available through the government point of entry at SAM.gov. It is the Offeror’s responsibility to check this site periodically for official updates to this solicitation.

USAID/Pacific Islands reserves the right to reject any or all offers if such action is in the best interest of the U.S. government. Issuance of this solicitation and receipt of proposals from interested Offerors neither obligates USAID/Pacific Islands to award a contract nor does it https://www.naics.com/naics-code-description/?code=541310&v=2022 constitute a commitment to pay any costs incurred by the Offerors in the preparation of their submissions.

Sincerely, JENNIFER L. CROW

Supervisory Contracting Officer

Regional Office of Acquisition and Assistance

FORM SF330 - Architect-Engineer Qualifications

PAST PERFORMANCE QUESTIONNAIRE

https://www.gsa.gov/system/files/2024-08/SF330-21a.pdf https://www.gsa.gov/system/files/PP_Questionnaire.pdf

TABLE OF CONTENTS

PART I - SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

B.2 CONTRACT TYPE

B.3 ESTIMATED COST AND OBLIGATED AMOUNT

B.3.1 Estimated Cost for all CLINs

B.4 BUDGET SCHEDULE

B.5 PAYMENT

SECTION C - DESCRIPTION/SCOPE OF WORK

C.1 PROJECT DESCRIPTION

C.2 SITE DESCRIPTION

C.3 LIMITATIONS ON CONSTRUCTION

C.4 PERMITS AND LICENSES

C.5 DESIGN REQUIREMENTS

C.5.1 General Design Requirements

C.6 SITE DESIGN REQUIREMENTS

C.6.1. Standard

C.6.2. Project Specific Site Requirements

C.7 DESIGN PROCESS

C.7.1. Design Requirements

C.7.2 Project Design/Government Furnished Equipment/Design Review

C.8 INTERIOR DESIGN - Furniture and Accessories (including Systems & Freestanding Furniture)

C.9 EXISTING OFFICE EQUIPMENT

C.10 TELECOMMUNICATION SYSTEMS

C.11 FIRE & LIFE SAFETY

C.12. DESIGN DOCUMENTATION

C.13. CONSTRUCTION PROCESS

C.13.1 Division 1

C.13.2 Construction Administration Management Procedures

C.14 CONSTRUCTION SPECIFICS

C.15 POST-CONSTRUCTION ACTIVITIES

C.15.1 Project Completion Photography

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

D.2. BRANDING

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

E.3 QUALITY CONTROL

SECTION F - INSPECTION AND ACCEPTANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

F.2 PERIOD OF PERFORMANCE

F.3 PLACE OF PERFORMANCE

F.4 AUTHORIZED WORK WEEK

F.4.1 Building Access Requirements

F.5 PERFORMANCE STANDARDS

F.6 REQUIRED REPORTS

F.6.1 Performance and Payment Bonds

F.6.2 Work Plan (WP) and Schedule

F.6.3 Quality Control Plan

F.6.4 Weekly Progress Reports

F.6.5 Security and Accident Prevention Plan

F.6.6 Design Submissions

F.6.7 As Built Drawings

F.6.8 Final Report

F.7 ADDITIONAL REQUIRED REPORTS

F.7.1 Ad-Hoc Reports

F.7.2 Quarterly Financial Reports

F.7.3 Monthly Vouchers

F.7.4 Report on Foreign Taxes

F.7.5 Closeout and Property Disposition Plan

F.8 REPORTING, DELIVERABLES, & DELIVERY SCHEDULE

F.9 PAYMENT REQUEST

F.10 KEY PERSONNEL AND DISCIPLINES

SECTION G - INSPECTION AND ACCEPTANCE

G.1 AIDAR 752.7003 DOCUMENTATION FOR PAYMENT (NOV 1998)

G.2 CONTRACTING OFFICER’S AUTHORITY

G.3 ADMINISTRATIVE CONTRACTING OFFICE

G.4 CONTRACTING OFFICER’S REPRESENTATIVE

G.5 TECHNICAL DIRECTIONS/RELATIONSHIP WITH USAID

G.6 ACCEPTANCE AND APPROVAL

G.7 INVOICES

G.8 PAYING OFFICE

G.9 ACCOUNTING AND APPROPRIATION DATA

G.10 CONTRACTOR’S PRIMARY POINT OF CONTACT:

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

H.2 52.228-15 PERFORMANCE AND PAYMENT BONDS - CONSTRUCTION (JUN 2020)

H.3 PERMITS

H.4 ACCESSIBILITY

H.5 SECURITY REQUIREMENTS

H.6 STANDARDIZATION

H.7 CONTRACTOR’S MOBILIZATION AREA

H.8 TRASH REMOVAL

H.9 SCHEDULE OF CONSTRUCTION

H.10 CONTRACTOR QUALITY CONTROL

H.11 QUALITY CONTROL PLAN

H.12 HAZARDOUS MATERIALS

H.13 ACCIDENT PREVENTION

H.14 CERTIFICATES OF COMPLIANCE

H.15 COMPLIANCE WITH HOST COUNTRY RULES AND CUSTOMS

H.16 SHIPMENTS OF MATERIALS

H.17 CONTRACTOR’S RESPONSIBILITY

H.18 PHYSICAL HANDLING OF MATERIALS

H.19 AS-BUILT DRAWINGS

H.20 LIMITATIONS ON MARK-UPS ON CHANGE ORDERS AND CONTRACT MODIFICATIONS..41

H.21 UNAUTHORIZED INSTRUCTIONS FROM GOVERNMENT OR OTHER PERSONNEL

H.22 RELEASE OF INFORMATION

H.23 ENVIRONMENTAL COMPLIANCE

H.24 EXECUTIVE ORDER 13224 – EXECUTIVE ORDER ON TERRORISM FINANCING

H.25 REPORTING OF FOREIGN TAXES (March 2006)

H.26 CONTRACTOR’S STAFF SUPPORT AND ADMINISTRATIVE AND LOGISTICS

ARRANGEMENTS

H.27 ADS 547 PROPERTY MANAGEMENT OF INFORMATION TECHNOLOGY (IT)

H.28 ELECTRONIC PAYMENT SYSTEM

H.29 CONFIDENTIALITY AND OWNERSHIP OF INTELLECTUAL PROPERTY

H.30 STANDARDS OF CONDUCT - IMPROPER BUSINESS PRACTICES

H.31 VALUE ADDED TAX (VAT) AND CUSTOM DUTIES

H.32 CONSENT TO SUBCONTRACT

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

I.2 FAR 52.211-12: LIQUIDATED DAMAGES – CONSTRUCTION (SEPT 2000)

I.3 FAR 52.211-13: TIME EXTENSIONS (SEPT 2000)

I.4 FAR 52.229-6: TAXES—FOREIGN FIXED-PRICE CONTRACTS (FEB 2013)

I.5 FAR 52.232-27: PROMPT PAYMENT FOR CONSTRUCTION CONTRACTS (JAN 2017)

I.6 FAR 52.236-22 DESIGN WITHIN FUNDING LIMITATIONS (APR 1984)

I.7 FAR 52.243-7 NOTIFICATION OF CHANGES (JAN 2017)

I.8 FAR 52.246-21: WARRANTY OF CONSTRUCTION (MAR 1994)

ALTERNATE I (MAR 1994)

I.9 FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT

(NOV 2021)

I.10 FAR 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(NOV 2021)

I.11 FAR 52.204-27 PROHIBITION ON A BYTEDANCE COVERED APPLICATION

(JUN 2023)

I.12 FAR 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS –

REPRESENTATION AND DISCLOSURES (DEC 2023)

I.13 FAR 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS –

PROHIBITION (DEC 2023)

I.14 FAR 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

I.15 FAR 52.222-50 COMBATING TRAFFICKING IN PERSONS (NOV 2021) Alternate I (MAR 2015)

I.16 AIDAR 752.228-3 WORKER’S COMPENSATION INSURANCE (DEFENSE BASE ACT) (DEC

1991) (DEVIATION JUN 2022), CLASS DEVIATION NO. M-OAA-DEV-AIDAR-22-10c

I.17 AIDAR 752.222-70 USAID DISABILITY POLICY (DEC 2004)

I.18 AIDAR 752.225-70 SOURCE AND NATIONALITY REQUIREMENTS (FEB 2012)

SECTION J – LIST OF ATTACHMENTS

J.1 ABBREVIATIONS

J.2 DRAWINGS

J.3 FURNITURE PLAN

J.4 INITIAL ENVIRONMENTAL EXAMINATION

J.5 TERMS OF REFERENCE

SECTION K – REPRESENTATIONS AND CERTIFICATIONS

K.1 NOTICE OF LISTING FAR SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

K.2 FAR 52.204-17 OWNERSHIP OR CONTROL OF OFFEROR (AUG 2020)

K.3 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATION (MAR 2023)

K.4 FAR 52.204-20 PREDECESSOR OF OFFEROR (AUG 2020)

K.5 FAR 52.209-5 CERTIFICATION REGARDING RESPONSIBILITY MATTERS (AUG 2020)

K.6 FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

K.7 FAR 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

K.8 FAR 52.209-11 REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX

LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (FEB 2016)

K.9 FAR 52.222-22 PREVIOUS CONTRACTS (FEB 1999)

K.10 FAR 52.222-25 AFFIRMATIVE ACTION COMPLIANCE (APR 1984)

K.11 FAR 52.230-1 COST ACCOUNTING STANDARDS NOTICES AND CERTIFICATION (JUN 2020)

K.12 FAR 52.230-7 PROPOSAL DISCLOSURE-COST ACCOUNTING PRACTICE CHANGES (APR

2005)

K.13 FAR 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE (NOV 2021)

K.14 FAR 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR

SERVICES-REPRESENTATION (OCT 2020)

K.15 AUTHORIZED NEGOTIATORS

K.16 SIGNATURE

SECTION L – INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

L.1 PROVISIONS INCORPORATED BY REFERENCE

L.2 52.216-1 TYPE OF CONTRACT (APR 1984)

L.3 FAR 52.233-2 SERVICE OF PROTEST (SEP 2006)

L.4 GENERAL INSTRUCTIONS TO OFFERORS

L.5 TWO-PHASE PROCESS

L.6 PROPOSAL SUBMISSION/DELIVERY INSTRUCTIONS

L.7 INSTRUCTIONS FOR THE PREPARATION OF THE PHASE-ONE QUALIFICATIONS

STATEMENT

L.8 INSTRUCTIONS FOR THE PREPARATION OF THE PHASE-TWO FULL PROPOSAL

L.9 REPRESENTATION REGARDING COVERED TELECOMMUNICATIONS EQUIPMENT AND

SERVICES

L.10 WAIVERS UNDER FAR PART 4.2101 PROHIBITION ON COVERED TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES AND EQUIPMENT

(December 2021)

L.11 GOVERNMENT OBLIGATION

SECTION M – EVALUATION FACTORS FOR AWARD

M.1 GENERAL INFORMATION

M.2 METHOD OF EVALUATION

M.2.1 PHASE ONE

M.2.2 PHASE TWO

M.2.3 NOTIFICATIONS

M.3 TECHNICAL EVALUATION CRITERIA

M.3.1 PHASE-ONE QUALIFICATIONS STATEMENT

M.3.2 PHASE-TWO FULL PROPOSAL

PART I - SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to provide design-build services as described in detail in Section C, Statement of Work.

Background. The U.S. Agency for International Development (USAID) has signed a lease at the Ra Marama Building in the capital city of Fiji (Suva) for use as its Mission Office for the foreseeable future. From this location USAID will direct its countrywide and other Pacific Island countries operations and programs. The Class A building is a 7-Story structure with one level of underground parking ground. USAID is leasing a total of 925 square meters of the building, consisting of Level 4 (493 square meters) and Level 5 (528 square meters).

Situation. The Ra Marama Building is located at 91 Gordon Street in Suva and is approximately 4 kilometers from the U.S. Embassy, where USAID currently maintains a small office. However, USAID’s projected staffing growth exceeds the space available at the embassy; therefore, a commercial office space is required for the Mission to properly conduct its operations. USAID will be required to upgrade and outfit this commercial building workspace at the Ra Marama Building so that it is fully functional and in compliance with security and other regulatory requirements.

The Facility. The Ra Marama Building is a 7 floor building that consists of concrete beams and columns supporting concrete slab floor systems. Exterior walls are constructed of hollow-filled masonry blocks with plaster covering. The building has a large number of windows on all sides.

B.2 CONTRACT TYPE

This is a Firm-Fixed Price contract as defined in the Federal Acquisition Regulation (FAR) Part 36, with two contract line item numbers (CLINs) and payable entirely in U.S. Dollars. The Government will not adjust the contract price due to fluctuations in currency exchange rates.

B.3 ESTIMATED COST AND OBLIGATED AMOUNT

B.3.1 Estimated Cost for all CLINs

Cost Line-Item No. (CLIN) Year 1

001 – Architectural & Engineering Design Services (A&E) $TBD

002 - Construction $TBD

TOTAL ESTIMATED COST $TBD

TOTAL CONTRACT CEILING: [$TBD]

The total estimated cost for the performance of the work required hereunder is [$TBD] (Inserted at time of Award). The Contractor will not be paid in any sum in excess of the ceiling price.

B.4 BUDGET SCHEDULE

The CLIN amounts in section B.3 may not be adjusted without a written modification signed by the Contracting Officer. The Contractor will not bill any amounts against this contract in excess of the amounts specified for each line item as illustrated above.

B.5 PAYMENT

Pursuant to FAR 16.202 this is a fixed price contract. Payment shall be made in accordance with schedule in Section F of the contract.

All payments are subject to the inspection and acceptance by USAID as specified in Sections E and F, and in compliance with the terms of this contract. Upon successful completion of a deliverable, the Contractor must provide evidence of its achievement in accordance with performance standards specified in Section E to the Contracting Officer’s Representative (COR).

Upon receipt of approval by the COR, the Contractor must submit an invoice for the amount of the deliverable. In the event of discontinuance of the work in accordance with the clause of the contract entitled FAR 52.249-7 Termination (Fixed-Price Architect and Engineer), if the termination is for the convenience of the Government, the Contracting Officer shall make an equitable adjustment to contract price but shall not allow profit on unperformed services. If the termination is for failure of the Contractor to fulfill the work, the Government may complete the work by contract or otherwise and the Contractor shall be liable for any additional costs incurred by the Government

Pursuant to local contract standards 10% of total cost will be held for one (1) year after the Contractor has successfully handed over the project to USAID.

[END OF SECTION B]

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SECTION C - DESCRIPTION/SCOPE OF WORK

C.1 PROJECT DESCRIPTION

Provide design and construction services for renovation using the design-build delivery method.

The facilities shall accommodate functions of the United States Agency for International Development.

C.1.1. The Contractor is solely responsible for providing complete design and construction services and contract coordination and supervision, including but not limited to labor, materials (except for those provided by USAID), equipment, the management, professional design services, and construction necessary to meet the requirements of this contract within the established schedules.

C.1.2. The Contractor must design and construct this project in accordance with the technical requirements referenced in this Statement of Work.

C.1.3. The Contractor must perform the work in phases to minimize disruption to office operations. A phasing plan must be provided with timelines for specific work and movement of staff.

C.1.4. Design and construction must be completed for the Contract Award Amount specified in the contract. The period of performance and the design deliverables are identified in Section F.

C.1.5. The Contractor must comply with the general requirements governing construction, commissioning, and closeout in Division 1 of the specifications.

C.2 SITE DESCRIPTION

C.2.1. The work associated with the Ra Marama Building Renovation is located on the 4th & 5th floors of the building.

C.2.2. Materials delivered to the site shall be marked as follows:

Embassy of the United States of America

C.2.3. Site Inspection - It is compulsory for the contractor to carry out a site visit during the second phase of the solicitation to get familiarized with the works and reconfirm measurements.

C.3 LIMITATIONS ON CONSTRUCTION

The Contract includes all work within the U.S. Government (USG) owned or leased property line to the face of existing and/or proposed curbs of adjacent public roadways.

C.4 PERMITS AND LICENSES

C.4.1. The Contractor is responsible for obtaining all permits (such as utility, construction, occupancy) and licenses required to execute the work. The Contractor must provide all drawings and other design documents needed to obtain those permits and licenses for which they are responsible, as well as official translations as required to execute those permit actions.

C.4.2. The Contractor must submit all drawings to the COR for acceptance prior to releasing drawings to local permitting and/or licensing agencies for any permits. Drawings must be labeled by generic terminology (e.g. office, restroom, mechanical space, etc.).

C.5 DESIGN REQUIREMENTS

C.5.1 General Design Requirements

a. Building Codes Design and construction of this project shall be governed by the 2024 version of the International Building Code (IBC). It shall also meet the standards of the latest version of the Americans with Disabilities Act (ADA) as well as the National Fire Protection Association (NFPA) standards. The host country’s local building codes, including zoning requirements and product standards, are also applicable to the building project.

Effective dates of the host country’s codes and supplements and use of host country codes and standards shall be in accordance with the IBC, ADA and NFPA. In cases where the Host Country Code is more stringent, the Contractor must submit a Request for Information (RFI) to the COR for resolution.

b. Bridging Documents

USAID shall provide the Contractor with design documents (DDs) which are at conceptual design stage. The provided DDs describe the required works of the project.

These documents are not fully developed and do not describe the entire scope of work required for the full performance and completion of the project.

Drawings - These documents, included in the USAID-provided documents, provide the base documents for development of site-specific construction drawings.

Specifications (Divisions 1-16) - OBO Division 1 Specifications are provided and describe the general requirements for the project. The Contractor must develop additional project specifications to supplement OBO-Specifications as necessary.

c. Telecommunications

Telecommunications cabling penetrating the new walls must be fire-stopped following the required code. Coordinate with Post/Information Resources Management (IRM) any telecommunications cabling that needs to be relocated, re-terminated, or reinstalled.

Any new cabling which needs to be installed due to damage during construction or wall relocations needs to match the existing cable outlet in number of cables, type of cables, and type of connectors. Category 6 (CAT 6) cabling shall be the lowest category cable installed throughout the project site including outlets. Thus, if the existing cabling is Category 3, 5 or 5e cable, install Category 6 or higher cable and connectors. All installations must meet or exceed National Electric Code (NEC), Telecommunications

Industry Association (TIA) and Fire codes and standards. Telecommunications design criteria is provided in the provided documents.

d. Technical Security System (TSS) I. Technical Security provided equipment, such as conduit and cabling, must be installed by the contractor in accordance with the provided documents. The TSS will be installed by the USG.

e. Forced Entry and Ballistic Resistant (FE/BR) Doors I. Provide FE/BR protection as indicated in the provided documents and the remainder of the SOW.

II. Provide detailed drawings for steel reinforced walls that tie into FEBR doors.

f. Completed Designs

I. The completed designs must be approved and stamped by a registered or licensed architect or engineer (PE).

C.6 SITE DESIGN REQUIREMENTS

C.6.1. Standard

I. Environmental Remediation

An Environmental Site Assessment study has not been undertaken. The USG is not aware of potential considerations that shall require remediation. If the Contractor becomes aware of any potential considerations that shall require remediation,they must immediately notify the Contracting Officer Representation (COR) and Contracting Officer (CO) for direction. Proper disposal in accordance with local requirements is required.

Any changes to the contract must be handled in accordance with the Changes clauses in the contract.

II. Local Utility Interfaces (Utility Systems)

The availability of all municipal utilities must be re-validated, including location, elevation, quality, reliability, cost, pressures, size, and capacity to meet facility requirements. The systems considered here are: potable water supply and treatment, sanitary systems; storm water and subsoil drainage, and all electrical supply.

C.6.2. Project Specific Site Requirements I. Seismic Ground Motion

Spectral Response Acceleration at Short Periods Ss = 0.1 and Spectral Response Acceleration at 1-sec. Period S1 = 0.04.

II. Local Design Loads

Basic Wind Speed (3 – Second Gust): V3s = 49 m/s

C.7 DESIGN PROCESS

C.7.1. Design Requirements The goal of the design process is to develop a final design utilizing the standards contained in the contract. All design document submittals, including as-builts, must adhere to Construction Specifications Institute (CSI) sixteen-division format.

● Alternative materials or arrangements will be considered by USAID on a case-by-case basis.

C.7.2 Project Design/Government Furnished Equipment/Design Review

a. Project Design/Government

b. Electrical and Mechanical Systems

c. Physical Security Systems

d. Window and wall installation

In addition to architectural considerations, the requirements of the Technical Security System (TSS) must be considered by the Contractor in the design of the electrical and mechanical systems. Identified spaces must be provided with continuous cooling capability. TSS conduit and cabling must be installed in accordance with the provided documents. The existing HVAC system in the building consists of both split pack A/C units and a central HVAC system that supports portions of the building. As part of the project, the existing systems should be assessed, and recommendations must be provided on the most energy and cost-efficient way to heat and cool the building. An assessment of the electrical systems in the building must also be provided. A summary of the study must be included with the design analysis (at first) submission stage.

C.8 INTERIOR DESIGN - Furniture and Accessories (including Systems & Freestanding Furniture) All furniture for the project will be furnished by the Government and installed by the contractor (GFCI). The contractor is responsible for staging the shipments of furniture on site during the installation process. The furniture plan is included in the provided documents. All furniture must be installed in accordance with the furniture vendors requirements and recommendations. A certified installment company that is recommended by the vendor must complete all the installation so as not to void the terms of their warranty.

C.9 EXISTING OFFICE EQUIPMENT

USAID is responsible for the selection, procurement and placement of office equipment.

C.10 TELECOMMUNICATION SYSTEMS

The Contractor must provide and install all telecommunication system items that are not identified in the provided documents. The Contractor must work with the COR to coordinate the placement of the GFE telecommunication items in the Construction Documents.

C.11 FIRE & LIFE SAFETY

The Contractor must provide a life safety plan which will include fire extinguisher locations, alarm sensors, smoke detectors, etc. based on the code requirements governing the project.

The required accessories must be provided and installed by the contractor.

a. Government Furnished Government Installed/Government Furnished Contractor Installed Items (GFGI/GFCI)

The government will either furnish or furnish and install certain materials, equipment and furnishings, as listed in the matrix below.

All other materials, equipment, and furnishings not indicated in the above matrix shall be provided and installed by the Contractor.

Contractor Furnished Equipment (CFE) should include but not be limited to:

CFE for Project CFE

Conduit Bender that will bend Electrical metallic tubing (EMT) up to 2” and 2” Rigid conduit (RGS)

X

Welding equipment for welding plate steel and steel metal duct, Carpentry Tools

X

Personnel Protective Equipment (PPE) as required for personnel (helmet, eye protection, hearing protection, safety shoes or boots, gloves, safety harnesses, ladders and scaffolding as may be needed.

X

Dollys, pulleys, pallet jacks, cranes, straps and lifting equipment to move weights over 500KG or 1200 LBS up multiple levels

X

Gypsum Wall tools and painting materials (Brushes, rollers, drywall tools) X

All Floors GFGI GFCI

Furniture & Accessories, Common and Controlled areas X

Telephone (Equipment, PBX and/or handsets) X

Unclassified Computer Systems (server, printer, CPU, monitor, keyboards)

X

Technical Security provided equipment (ENS, IDS, IDSN, CCTV, Power and Infrastructure to include conduit, pull boxes and cable trays.)

X

Physical Security Systems (Doors, windows, steel reinforced walls*)

*Contractor to furnish steel plates

X X

Security Screening Systems X

CFE for Project CFE

Core Drills and hammer drills and drills for GW and CW drilling and fastening X

b. Design Review by the Government

I. Purpose The Government will review Contractor design submissions at the 60%, 90%, and 100% stages to verify adherence to contract. Design reviews by the Government are not to be interpreted as resulting in an approval of the Contractor’s apparent progress toward meeting contract requirements but are intended to discover information that can be brought to the Contractor’s attention that might prevent costly error and misdirection.

The Contractor shall remain completely responsible for designing and constructing the building in full compliance with the requirements of this contract.

II. General Review Procedures Upon submission of design submittals at each required stage (See Section F of the contract), USAID will review and provide comments to the Contractor within five (5) business days of receipt of the submittal. Upon receipt of the 90% design documents, USAID shall verify that all security conduit details have been incorporated into the design and return the documents to the Contractor for completion of the 100% design documents.

III. On Board Reviews At Contractor’s request, USAID will provide additional review as long as such review will not alter the Contractor’s schedule. Any changes to the contract shall be incorporated by official modification.

C.12. DESIGN DOCUMENTATION

1. Standard Submittal Phases The design submittals must be provided in the phases described below. In addition, provide design submittals to obtain permits as necessary. For reports, calculations, presentation, other submittal and drawing requirements, see the provided documents. Provide USAID with (5) half size sets of drawings and a CD/thumb drive containing electronic copies of the drawings in AutoCAD and PDF format. USAID will review all submittals for compliance with the contract, including conformance to security classification requirements.

a. Design Development Phase The Contractor must submit design documents at the 60%, 90%, and 100% phases for review by and approval by USAID. USAID shall review and provide comments to the Contractor within 5 business days of receipt of each submittal.

All USAID comments must be incorporated for the next submittal phase.

b. Final Document Phase The 100% design submittal is the final design document and it must be approved and stamped by a professional Architect/Engineer.

c. As-built Documents Upon project completion and final payment, the Contractor must submit a complete set of as-built documents to USAID. The drawings submitted must include a full size, printed set as well as electronic versions in both AutoCAD and PDF format on a CD/Thumbdrive.

2. Design Coordination All submittal documents and documentation need to be fully coordinated and integrated prior to each submittal.

C.13. CONSTRUCTION PROCESS

C.13.1 Division 1 The Contractor must execute the construction of the project in accordance with the requirements of the contract, including the procedures identified in the Division 1 Specification Sections.

C.13.2 Construction Administration Management Procedures

Throughout the execution of this project, the Contractor must demonstrate professional project management and control. The project must be administered in conformance with Division 1 specifications, including submittal requirements.

1. Construction does not begin on a segment of work until the associated design has been completed. Work must not begin until Government acceptance of the Final Document drawings and specifications associated with that phase.

2. Construction consists of but not limited to electrical work, metal and steel work, welding, Core Drill, concrete cutting, and gypsum wall work, windows and doors installation, Electrical Power Panels, breakers up to 100 amps, Connect a Government Furnished Equipment (GFE)-I Uninterrupted Power Supply (UPS), electric outlets, ground bars and bonding cables for Low Voltage power/Signal and other cable work. Assistance with security device installations, Conduit up to 2”Electric Metallic Tube, 2“(EMT) and 2”RIGID (RGS), bend conduit to U.S. National Electric Code (NEC) standards, pull multiple size cables for Closed Circuit Television (CCTV) camera installation, Emergency Notification System (ENS) Speaker installation and various other security systems to include communication antennas as required in the Technical Security Systems(TSS) detailed SOW.

3. Demolition: Existing conditions of the fourth and fifth floors shall be verified by the contractor to identify all structural elements of the spaces and building. All interior finishes and associated construction shall be demolished/removed. The space will be cleared and existing walls, floors and structural elements shall be patched and prepared for the installation of new finishes and construction.

C.14 CONSTRUCTION SPECIFICS

The contractor must procure and install 8Mil SRWF film on all windows within the project.

COMMUNICATION CABLING:

Telephone lines will be installed for each occupied desk. Category 6 cables must be used for both telephone and computer cabling. Each sitting area will have a connector that will have two connection points (RJ-45 for the computer network and RJ-11 for the telephone). Each floor is divided into wings as depicted in the provided conceptual drawings. Each wing of the building’s 4th and 5th floors will have CAT 6 cabling to accommodate four (4) computer switches.

C.15 POST-CONSTRUCTION ACTIVITIES

C.15.1 Project Completion Photography The Contractor must provide a professional photographic documentation of the project after completion. This documentation will be part of the permanent project record and must be delivered to the USG with the as-built construction documents. The USG shall be the exclusive owner of this documentation.

[END OF STATEMENT OF WORK AND SECTION C]

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem.

Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semi-finished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2. BRANDING

The Offeror must comply with the requirements of the USAID branding policies available at:

www.usaid.gov/branding and appropriately mark all deliverables and public communications with the USAID brand.

Note: USAID receives “exclusive branding and marking” for the work conducted under all acquisition awards. This means that the foreign assistance delivered is clearly credited to the

American people. It also means that competing logos or identities are excluded unless otherwise indicated in the award (Contract).

During design build the project site will remain unmarked. The Marking and Branding Strategy for this Contract is as follows:

Desired level of visibility: Low. Currently it is anticipated that the design/build site will be unmarked during construction unless otherwise directed by the COR.

Limitations: USAID places limitations on the release of sensitive or confidential information in the materials produced in performing the award (contract). The contractor is required to consult and seek the COR and Contracting Officer’s approval.

[END OF SECTION D]

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http://www.usaid.gov/branding

SECTION E - INSPECTION AND ACCEPTANCE

E.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference

(by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES

INCORPORATED BY REFERENCE” in Section I of this contract. See http://www.acquisition.gov/far/part-52#FAR_52_252_2 for electronic access to the full text of a

FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.246-4 INSPECTION OF SERVICES FIXED-PRICE AUG 1996

52.246-12 INSPECTION OF CONSTRUCTION AUG 1996

E.2 INSPECTION AND ACCEPTANCE/RESPONSIBLE OFFICIAL

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place at the job sites in USAID/Pacific Islands, in Suva, Fiji, or at any other location where reports and deliverables or outputs are produced or submitted. The COR has been delegated authority to inspect and accept all services, reports and required deliverables or outputs. Copies of all reports and deliverables shall be provided to the CO.

E.3 QUALITY CONTROL

The contractor must institute an appropriate inspection system including checklists of duties to be carried out, ensuring these duties are carried out by the supervisory staff and/or senior employees, and carrying out daily inspections to determine whether the various services are being performed according to the contract requirements. Minutes of weekly meetings between the COR, the Quality Control Manager, the Architect and the Contractor must be provided to the

Contracting Officer’s Representative (COR) and the Contracting Officer (CO).

Any shortcomings and/or substandard conditions noted in such inspections must be promptly notified to USAID’s COR and CO and corrected and improved.

[END OF SECTION E]

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http://www.acquisition.gov/far/part-52#FAR_52_252_2

SECTION F - INSPECTION AND ACCEPTANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR “52.252-2 CLAUSES INCORPORATED BY REFERENCE” in Section I of this contract.

See https://www.acquisition.gov/browse/index/far for electronic access to the full text of a FAR clause.

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

NUMBER TITLE DATE

52.247-35 F.O.B. DESTINATION, WITHIN CONSIGNEE’S PREMISES APR 1984

52.247-55 F.O.B. POINT FOR DELIVERY OF

GOVERNMENT-GOVERNEMENT FURNISHED PROPERTY

JUN 2003

52.242-15 SUSPENSION OF WORK APR 1984

FAR 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK (APR 1984)

The Contractor shall be required to (a) commence work under this contract within (7) seven calendar days after the date the Contractor receives the notice to proceed, (b) prosecute the work diligently, and (c) complete the entire work ready for use not later than 365 calendar days after receipt of award. The time stated for completion shall include final cleanup of the premises.

(End of clause)

F.2 PERIOD OF PERFORMANCE

The maximum period of performance for this contract is one (1) year from Notice to Proceed

(NTP).

The period of performance for this contract shall depend on the Contractor’s estimated time frame provided in the bid submission not to exceed one year. All work must be scheduled and completed within the proposed estimated time frame. The actual engagement on site should be mindful of the critical nature of the risk involved and public safety. Ideally, USAID will be able to fully occupy the building with all work completed no later than August 2026.

F.3 PLACE OF PERFORMANCE

Suva, Fiji

F.4 AUTHORIZED WORK WEEK

The work schedule must adhere to the requirements in section F.4.1 and approved by the COR.

F.4.1 Building Access Requirements The contractor is to coordinate access with USAID/COR and building management. As other tenants occupy the building, disturbance to other tenants should be minimized.

All demolition works and noisy work such as demolition, drilling, cutting using machinery and nailing works which creates loud noise must be performed between the hours of 6 pm and 6 am during workdays, and from 6 pm on Friday to 6 am on Monday.

F.5 PERFORMANCE STANDARDS

The Contractor must define performance standards and acceptable quality levels (AQLs) in Section E.3 for key activities outlined in the SOW. The Contractor has defined quality for each aspect through several measures including whether the action was completed, whether it was completed as intended, and whether it was completed on time.

F.6 REQUIRED REPORTS

The Contractor must submit required reports and deliverables to the COR specified in Section G with a copy to the cognizant Contracting Officer.

All deliverables and required reporting must be submitted in the English language, unless otherwise specified. See also AIDAR 752.211-70, Language and Measurement (June 1992) which is also incorporated by reference into this contract. The Contractor must promptly notify the COR and the CO, of any problems, delays, or adverse conditions which materially impair the

Contractor’s ability to meet the requirements of the contract.

Each plan, report or deliverable must be submitted electronically. Electronic versions of the reports must be submitted using unlocked Microsoft Word, Excel, Portable Document Format, or PowerPoint software. Work Plans and Reports will align with the U.S. fiscal year. Hard copies may be requested on a case-by-case basis as deemed appropriate by the COR. All Activity outputs and deliverables must be cleared by the COR.

F.6.1 Performance and Payment Bonds The Contractor must submit bid guarantee, performance and payment bonds as required under

Section H – FAR 52.228-1 BID GUARANTEE (SEPT 1996) and FAR 52.228-15 PERFORMANCE AND

PAYMENT BONDS – CONSTRUCTION (JUN 2020).

Due Date: Contract Award

F.6.2 Work Plan (WP) and Schedule The Work Plan (WP) and Schedule details how the Contractor will effectively use the work plan to achieve the contract’s objectives. The WP serves as a detailed guide to implementation and once accepted, represents an agreement on the nature and timing of discrete tasks and interventions. Discrete tasks include site meetings, project plan for how the work will be executed, phasing plan for how work will be completed with minimal disruption, and how proper housekeeping will be completed.

The WP must be concise to ensure that it will be a simple reference tool for the implementer to track progress against the approved implementation schedule, and for USAID to monitor and evaluate performance to ensure that award objectives are accomplished on time, on budget, and in accordance with expectations.

The WP, at a minimum, must include:

a. Project plan for how work will be executed, proposed phasing schedule and timeline, personnel necessary to perform work, plan to keep activity on time with no delays.

b. A Statement of Gender and Social Inclusion strategies utilized during the design and construction.

c. Environmental Mitigation Plan

If acceptable, the COR will provide a written acceptance of the final WP to the Contractor.

Failure to have an approved WP in place may be viewed as a failure to comply with essential terms and conditions of the contract. Deviations to the approved WP will require the additional prior written approval of the COR.

Due Date: 7 calendar days after award

F.6.3 Quality Control Plan The Contractor must submit a Quality Control Plan (QCP) that outlines the A&E and Construction team’s plan to meet and exceed quality standards. The plan should have at minimum:

A) Introduction and Scope B) Quality Standards and Specifications. It should include references to relevant building codes, construction licenses, industry standards and specifications. Copies of licenses and permits will be furnished to USAID.

C) Roles and Responsibilities – outline teams’ organizational structure and who has what responsibilities on the job site.

D) Training and Competency – outline training, certifications, qualification needed.

E) Inspection and Testing Plan – list which inspections contractor plans to conduct and who will conduct them as well as criteria utilized and how it will be documented.

F) Quality Control Procedures – detail inspection and tests, what documentation is required, and how non-conformance will be addressed. An introduction and scope. The Contractor must work with USAID to finalize all monitoring methods, the frequency of measurement, and the method for working with USAID to resolve any issues that may arise.

G) Non-conformance and corrective action procedures: guidelines how Contractor will identify, document and correct errors.

H) Communication Plan – define channels, frequency and methods of communication.

I) Quality Control tools and equipment – list all tools, equipment and technology

Contractor will utilize to maintain quality control. The contractor shall submit a copy of all permits such as utility, construction, occupancy, etc.) and licenses required to execute work to the COR as part of quality control tools.

Due Date: No Later Than (NLT) 7 days after contract award

F.6.4 Weekly Progress Reports The Contractor must prepare and submit weekly progress reports electronically to the COR and must be concise (no more than 5 pages) that summarizes progress toward the accomplishment of objectives set forth in the SOW.

The weekly reports shall sum up the observations resulting from the inspections, progress, difficulties or irregularities encountered, resolutions of problems, mitigation against delays, environmental mitigations, and safety/security issues.

Due Date: Every Friday or as agreed by the COR.

F.6.5 Security and Accident Prevention Plan The Contractor must prepare a security and accident prevention plan to protect the worksite against theft, vandalism and other crime Including safeguarding of drawings and documentation. The plan should at minimum outline hazard prevention and control strategies to eliminate or minimize the hazards to Contractor Workers and USAID staff, outline procedures to handle injury or illness on the job and ensure that employees, supervisors and managers have adequate training on safety practices and procedures.

Due Date: NLT 15 days after contract award.

F.6.6 Design Submissions The Contractor must provide submission of designs at the 60%, 90% and 100% stages.

Due Date: TBD (Contractor to propose based on proposed schedule).

F.6.7 As Built Drawings Due Date: NLT 14 days after contract completion and acceptance.

F.6.8 Final Report The Contractor must submit electronically a draft Final Report that details accomplishments against deliverables set forth in the Contract and all final documents, as-built documents and drawings, completed punch list and post completion photography as outlined in Section C – Scope of Work. The final Report must also include a copy of warranty documentation.

Due Date: Within 30 days of project completion.

F.7 ADDITIONAL REQUIRED REPORTS

F.7.1 Ad-Hoc Reports The contractor must fulfill all reporting requests from the COR that may emanate from inquiries from the host governments, U.S. Government, development partners, and other important stakeholders. As necessary, programs will illustrate the outcome result of any/all activities. As applicable, any special reporting requirements will be communicated to the contractor well in advance by the COR.

F.7.2 Quarterly Financial Reports The Contractor must submit to the COR quarterly financial summaries for the contractor and each major subcontractor showing disbursements and accruals (to date) by major cost item, budget estimate, subcontractor obligation and expenditures. The Contractor must also include a brief note on any significant or accrued expenditures for the quarter that have not yet been billed to the contract, along with the specific amount involved, to enable the COR to accurately track the expenditure rate. The Contractor must track, and report funds used for each target country (as required).

Due Date: 10 days prior to the end of the fiscal quarter

F.7.3 Monthly Vouchers The contractor must track and document in a monthly voucher the work completed and prepare a voucher based on the agreed Schedule of values. The voucher must be submitted to the payment office indicated in Section G of the contract. In addition, a copy must be provided to the COR. Voucher reports must be consistent with AIDAR 752.7003 Documentation for Payment requirements.

F.7.4 Report on Foreign Taxes The Contractor must send directly the actual foreign tax payments incurred covering the period of the report to the CO and the USAID Controller (aidmnlrfsc@usaid.gov) with a copy to the COR (see AIDAR 752.229-71 Reporting of foreign taxes in Section I).

Due Date: April 16 of each year immediately preceding one year period ending March 31

F.7.5 Closeout and Property Disposition Plan The Contractor must develop and submit to the CO for approval a closeout plan (administration, finance, procurement, and management) that will include, but will not be limited to, the following:

1. Dates for final delivery of all goods and services for subcontracts.

2. Review of contract files for audit purposes and final billing to USAID.

3. Receipt of all final invoices and contract performance reports.

4. Report on the estimated amount of funds not required for the completion of the contract;

5. Report on compliance with all local labor laws, tax clearances, and other appropriate compliance matters.

Due Date: Within 1 month prior to contract completion date

F.8 REPORTING, DELIVERABLES, & DELIVERY SCHEDULE

REPORT SUBMISSION DATE DISTRIBUTION

F.6.1 Bid guarantee At the submission of bid CO

F.6.1 Performance and Payment Bonds

Contract Award CO/COR

F.6.2 Workplan and Schedule

No later than (NLT) 7 days after contract award CO/COR

F.6.3 Quality Control Plan NLT 7 days after contract award COR

F.6.4 Weekly Progress Report

Every Friday or as agreed upon by COR COR

F.6.5 Security and Accident Prevention Plan

NLT 15 days after contract award DDL, DIS

F.6.6 Design Documents TBD Based on an acceptable Schedule.

Documents shall be submitted at:

60% Design Document 90% Design Document 100% Design Document/construction Document

COR

F.6.7 As-Built Drawings NLT 14 days after contract final acceptance COR

F.6.8 Final Report Within 30 calendar days prior to the Contract completion date

COR

F.7.1 Ad-Hoc Reports As applicable COR

F.7.2 Quarterly Financial Reports

10 days prior to the end of the U.S. fiscal quarter

COR

F.7.3 Quarterly Accrual Reports

10 days prior to the end of the U.S. fiscal quarter

COR,

Controller

F.7.4 Report on Foreign Taxes

April 16 of each year immediately preceding one year period ending March 31

COR,

Controller

F.7.5 Closeout and Property Disposition Plan

Within 30 calendar days prior to contract completion date

COR, CO

F.9 PAYMENT REQUEST

In accordance with FAR 52.232-5, each payment request under this contract must be accompanied by an electronic copy of the schedule which correlates the amount requested to the percentage of work complete. The request must be sent to the COR and CO using the instructions given to the contractor by USAID.

F.10 KEY PERSONNEL AND DISCIPLINES

A. KEY PERSONNEL: The Contractor must furnish the following positions deemed Key Personnel for the performance of this contract. The Contractor is responsible for providing such Key Personnel for full-time performance for the term of this contract unless otherwise agreed to by the Contracting Officer.

1. Project Manager (PM): The Contractor must assign a member or employee who will act as Project Manager during this contract. The PM is responsible for affording liaison between the contractor and the Contracting Officer or their designee. This designation must be in writing and a copy furnished to the Contracting Officer.

2. Architect: The Contractor must assign a member or employee who will act as Architect during the course of this contract. The Architect will have ultimate responsibility for the design of the project. The Architect must be licensed and in good standing. The Contractor must submit qualifications and a copy of the appropriate licensing to the Contracting Officer.

3. Lead Engineer: The lead engineer shall be responsible for all engineering related activities of the work. The lead Engineer must be licensed and in good standing.

Contractor to submit qualifications and copy of appropriate licensing to the Contracting Officer.

4. Quality Control Manager: The Quality Control Manager is responsible for all quality control…