A-2024-ISS-318_SS_2082_Attn_A.pdf

This document is a Sole Source Form from Sarasota County Public Works, specifically for procuring HP Service Support and Warranty for the Public Works Field Services Sign Shop's central printer (HP L365 64 inch). The proposed agreement is for a three-year term at $5,315.60 annually, with a one-time $999.00 activation fee, commencing on or after October 1, 2024. The service is needed to maintain, service, or repair the central printer used for producing county-wide regulatory signs, replacing a previous one-year warranty that expired on September 8, 2023.

The procurement is justified as a sole source contract, with HP Inc. and Bell & Howell identified as the exclusive service providers for this specific HP Latex 365 Printer (serial number MY22L9900G). The estimated expenditure is $12,000.00 for the fiscal/contract year, with an expenditure range not to exceed $150,000. The County determined that continuing the HP Service Warranty is essential to ensure reliable operation of the county-wide printer used for regulatory sign production. No additional software or licensing is required for this agreement, and no alternative vendors were identified who can supply a similar product or service.